Classification

Question 1

What are the four main systems of filing?

Answer 1

Alphabetic
Numeric
Alphanumeric
Chronologic

Question 2

What are the ways items can be sorted alphabetically? (4)

Answer 2

By Name
By Subject - content
By Subject - function
Geographically

Question 3

What’s the difference between dictionary and encyclopedic order?

Answer 3

Dictionary is purely alphabetically, encyclopedic groups by subject then alphabetizes

Question 4

What is an indirect access system?

Answer 4

A system that requires an alphabetic index with cross-references to find files

Question 5

What is an accession log?

Answer 5

A list of available numbers in a numeric filing system

Question 6

What are the 6 types of numeric filing systems?

Answer 6

Serial numeric
Duplex or nonconsecutive
Terminal-Digit
Middle Digit
Block numeric
Decimal-Numeric

Question 7

Which systems do not require an index?

Answer 7

Chronologic

Alphabetic by name

Question 8

Which system protects the confidentiality of records?

Answer 8

Numeric

Question 9

Which systems are easiest to purge?

Answer 9

Serial Numeric
Chronologic
Middle-Digit

Question 10

Which systems use subdivisions?

Answer 10

Block numeric
Decimal-Numeric
Duplex
Alpha by subject

Question 11

Which systems effectively spread records out in file cabinets?

Answer 11

Middle-Digit

Terminal Digit