Filing Equipment

Question 1

How many records should be in active files?

Long-term?

Semi-active?

Are useless?

Answer 1

25%

10%

20%

35%

Question 2

What are some benefits of a centralized records model?

4

Answer 2

Uniform approach to filing, equipment, supplies, retrieval

Keeps related records together

Minimizes duplicates

Better use of space

Question 3

What are some advantages to decentralized model? (3)

Answer 3

Users retain control and have immediate access

Procedures suit each division

Takes up smaller space in multiple locations

Question 4

What are some disadvantages to Hybrid model? (2)

Answer 4

Not all related records are stored together

Lack of flexibility

Question 5

What is the floor load capacity?

Answer 5

the weight records and equipment that a floor can safely accommodate

Question 6

What is non-productive weight?

Answer 6

equipment empty without files

Question 7

What is productive weight?

Answer 7

contents that fill the equipment

Question 8

What are the benefits of using letter over legal? (2)

Answer 8

13-28% cheaper

16% less floor space needed

Question 9

What should you consider when selected equipment? (7)

Answer 9

type and volume of records

Efficiency and easy of use

Space it takes up

Protection need

Expected use and time length

Ergonomics

Future plans

Question 10

What is the difference between manual, mechanical, and automated equipment

Answer 10

manual = stationary

mechanical = movable

Automated = files come to the user