OPM's 300, 1000 Flashcards
- How does the Sunrise Fire Rescue Department maintain appropriate command and control of operations and personnel?
a. Paramilitary organization, utilizing a specific rank structure
- A predetermined chain of command is established to facilitate what?
a. Effective communications during emergency and routine situations
- When are personnel expected to utilize the chain of command?
a. At all times when communicating with:
i. Peers
ii. Subordinates
iii. Superiors
- Under normal situations, personnel are expected to address matters at what level?
a. Appropriate
- The most effective method of communication within the organization will be accomplished by:
a. Properly utilizing the chain of command
- Where is the chain of command outlined?
a. Organizational chart
- When are Kelly days bid?
a. October
- Kelly days are bid prior to what?
a. Vacation bidding
- Who is responsible to insure that the Kelly day bidding process is accurately completed?
a. Battalion Chief
- How is the Battalion Chief Kelly days bid
a. Assigned at the discretion of the Fire Chief 300.02
b. Excluded from other criteria
- What is utilized in the bidding of Kelly days?
a. Rank and seniority
- What are the minimum and maximum personnel assigned per Kelly day?
a. Minimum of 5
b. Maximum of 6
c. One of each must be a Captain, Rescue Lieutenant, and Driver/operator
- What is the maximum number of personnel assigned off between the ranks of Captain, Rescue Lieutenant, and Driver/operator?
a. No more than 4
- What is the maximum number of Rescue Lieutenants assigned off per Kelly day?
a. 1, unless more than 7 Rescue Lieutenants per shift
- What is the definition of Seniority?
a. Time in grade within the current rank
- What must the shift commander maintain and has the right to any special considerations necessary to make that happen?
a. Maintain shift’s “state of readiness
- Who is responsible for compliance with the personal appearance policy?
a. The individual employee
- Who is responsible for the enforcement of the personal appearance policy?
a. Company Officer and Battalion Chiefs
- Violations of the personal appearance policy will be documented to:
a. File
- How long will personnel in violation of the personal appearance policy have to comply?
a. 72 hours for shift 300.03
b. 8 hours for days
- What is public confidence in firefighters related to?
a. Personal appearance
- What is the goal of the personal appearance policy?
a. Express a positive image and high level of professionalism
- What are the standards for hair
a. No extreme styles or unnatural hair coloring
b. Front of hair not to extend below eyebrows
c. Side of hair may cover center line of ear canal
d. Back of hair not to extend over bottom of collar of a buttoned shirt
e. Hair may be worn up
f. Excessive grease and oils are prohibited
g. Mousse may be applied
- What are the standards for beards?
a. Prohibited for members using SCBA
b. Lip beards and goatees prohibited
c. Clean shaven, except for mustache
- What are the standards for mustaches?
a. Shall not extend into seal of SCBA
b. Handlebar-type are allowed, do not connect with sideburns
- What are the standards for sideburns?
a. May not extend below bottom of ear canal
b. Muttonchop, flared, and connecting with mustache prohibited
- What is the danger of rings and bracelets?
a. Heat conductivity
b. Electrical conductivity
c. Caught in mechanical devices
- Who is responsible for lost, worn, or broken jewelry?
a. City is not responsible, discretion of the employee
- What are the standards for jewelry?
a. Earrings prohibited 300.03
b. One bracelet, as long as it is not excessive
c. Necklace worn inside the T-shirt
d. One ring per hand, not excessively large or pretentious
- What are the standards for cosmetics?
a. No fingernail polish 300.03
b. No unnaturally dark or bright lipstick
- What is the standard for fingernails?
a. No longer than 1/4” from the tip of the finger
- What are the uniform items provided by the City?
a. Dress shirt with patches
b. Pants
c. T-shirt
d. Jacket
e. Jumpsuit
f. Badge
g. Collar ornaments
- Uniforms are subject to daily inspection by _____.
a. Lieutenant, Captain, and/or Battalion Chief
- When is the more comprehensive uniform inspection held?
a. Quarterly station inspections
- Who is responsible to make sure uniforms are worn properly?
a. All personnel, ultimately all officers
- When will uniforms be replaced by the City?
a. On an as-needed basis by written request
b. Damaged or lost due to negligence will be employees financial responsibility
- Which uniform is the baseball-style cap allowed to be worn?
a. Class B
b. Class C
c. Class D
- Which uniform will the badge be worn?
a. Class A
b. Class B
c. Class D
- Who is approved to wear the Class C uniform golf shirt?
a. Fire Life Safety
b. Administrative Staff
c. Special details with approval from Fire Chief or designee
- Where is the badge worn on the dress shirts?
a. Above the flap of the left breast pocket
- Where is the badge worn on the jumpsuits?
a. In badge holder or above the left breast pocket
- Badges will be silver in color for all ranks below _____.
a. Captain
- Badges will be gold in color for all ranks of _____.
a. Captain and above
- Where are the name tags worn?
a. Seam above the flap of the right breast pocket on dress shirt
b. Embroidered on jackets and jumpsuits
- What personnel are to wear collar accessories (bugles)?
a. All personnel holding rank of Lieutenant and above
- How are the bugles supposed to be worn?
a. Parallel to the point of the collar
b. When wearing a tie, worn straight up and down
- How many bugles does the Lieutenant have?
1
- How many bugles does the Captain have?
2- uncrossed
- How many bugles does the Battalion Chief have?
a. 2-crossed
- How many bugles does the Division Chief have?
a. 3-crossed
- How many bugles does the Deputy Chief have?
a. 4-crossed
- How many bugles does the Fire Chief have?
a. 5-crossed
- Where is the service pin worn?
/2” above center of the name tag
- What uniform is a service pin allowed to be worn?
a. Dress shirt 300.04
b. Jumpsuit
c. Jacket
- In lieu of a service-related pin, what can be worn?
a. A union pin or an American Flag pin 300.04
b. Cannot exceed 1” in size
c. At no time can more than one pin be worn
- When is it acceptable to wear more than one pin maximum?
a. A departmental commendation award
- Which uniforms will have patches provided?
a. Dress shirts 300.04
b. Jumpsuits
c. Jackets
- Which uniform will the employee have available at the commencement of their shift?
a. Class B
- When will the Class B uniform be worn?
a. Special details
b. Public relation programs
c. Inspections
d. Educational classes
e. City and/or department meetings
f. While at PSC
g. At request of company officer or Battalion Chief
- When should Class B uniforms not be worn?
a. Responses or training requiring bunker gear
- When are jumpsuits allowed to be worn?
a. Between 2000 hrs and 0800 hrs
b. Only while responding to calls or during training
c. Uniformity is maintained at all times
- How long can uniforms be worn while off duty?
a. Maximum of 1 hour prior to commencement of shift
b. Maximum of 1 hour following completion of shift
- What are the standards for the baseball-style cap?
a. Issued by the department only 300.04
b. No pins or other alterations
- What are the standards for the shorts?
a. Department approved
b. Worn during physical fitness training
- What are the standards for socks?
a. White socks only during training or physical fitness 300.04
b. White socks not allowed with low cut department shoes
c. Navy or black socks to be worn with low cut uniform shoes
- When are sweat shirts and sweat pants allowed to be worn?
a. During scheduled physical fitness training only
- When is an employee not allowed to wear the uniform?
a. While under suspension
- Question regarding the appropriate uniform to be used during an off-duty detail will be directed towards whom
a. Detail Officer
- The Rules of Conduct shall govern what type of actions of SFRD members?
a. Official and unofficial
- Any failure to follow the general rules of conduct will be construed as _____.
a. A breach of discipline
- When is an employee allowed to report for duty while using a prescribed controlled substance?
a. Therapeutic purposes pursuant to a physician advised no adverse effects
- Members are prohibited from possessing firearms on City premises except when in compliance with:
a. Florida Statute 790.251
- Disposition of any criminal charge (conviction, nolo contender, dismissal, pre-trial) which occurred while on or off duty must be report to _____ within _____.
a. Fire Chief, within 24 hours
- Any on or off duty arrests as well as any receipt of any traffic citation that may result in suspension or loss of driving privileges, must be reported to _____ within _____ of the arrest or traffic citation.
a. Fire Chief within 24 hours
- Where can the City’s Code of Ethics be found?
a. Chapter 10, Article II of the City’s Code of Ordinances
- Who must approve an unauthorized person to enter or ride in a City vehicle?
a. Chief Officer
- Where are employees allowed to smoke tobacco or use tobacco products?
a. Outside City buildings and City vehicles
- When is a member of SFRD allowed to conduct maintenance on their private vehicles?
a. Emergency repairs only
- Who should be notified of witnessed behavior that is inappropriate?
a. Shift Battalion Chief or their supervisor
b. Shift Battalion will forward reported behavior to Fire Rescue Administration
- The employee must report any change in telephone number or address to whom?
a. Immediate supervisor within 24 hours
- When will an employee be considered absent without leave?
a. No contact by a member within 30 minutes after scheduled duty
- A member who calls in, prior to 0800, for the purpose of advising the Battalion Chief that they will be late will be:
a. Charged with lateness
- What documents does the EMT/Paramedic have to have on their person at all times?
a. EMT/Paramedic Certification
b. ACLS
c. CPR
d. Driver’s License
- All members of the Sunrise Fire Rescue Department must remain in good standing with which agency?
a. US Department of Health and Human Services Office of the Inspector General
- The member must immediately notify the Fire Chief of any information or investigation that might cause the member to appear on what list?
a. List of Excluded Individuals from Federal Health Care Programs
- The formal line-up is utilized to inform all personnel of:
a. Missing or damage equipment
b. Changes in rules or regulations
c. Changes in orders or procedures
d. New orders or directives
e. Pass on essential information
- All Fire Rescue personnel are responsible for complying with all department directives, including:
a. OPMs
b. AB
c. GO
d. Department operating protocols
- When will SCBA units be checked?
a. Daily during morning equipment check
- When will members stock, supply, and make ready for service their unit?
a. As soon as the unit returns from an alarm
- Members shall immediately report any missing or damaged equipment to _____ as appropriate.
a. Station Commander
- When are members allowed in the dispatch center?
a. On official business only
- What are the standards for phone calls?
a. Pay-per-call are not allowed 300.05
b. Long distance with phone card
c. Personal calls limited to 10 minutes
- When will the fire station doors be closed and secured?
a. At all times when station is unattended
b. Daily at 2100 hrs
- When will the fire station open up each morning?
a. 0730 hrs
- When will members be required to be out of bed?
a. No later than 0700
- What will be cleaned prior to line-up each morning?
a. Living quarters and vehicles
- What are the standards for visitors into the station?
a. Allowed between 1700 and 2100
b. Permission from Station Commander
c. Not allowed in station after 2100 unless approved by Fire Chief
- When is the vehicle permitted to be outside of the station?
a. Committed to an incident
b. Training exercise
c. Vehicle checkout
d. Apparatus field day
- What is the standard for grocery shopping?
a. One time per shift
b. Shopping done in zone, out of zone with BC approval
c. One member remains with vehicle
d. Not to exceed 30 minutes
e. Not parked in fire lanes
hat are emergency lights used for when backing an emergency vehicle?
a. To caution traffic
- When will Battalion Chiefs discipline employees?
a. Will not discipline, except for just cause
- What type of media issues will be referred to the Fire Chief’s office or PIO?
a. Emergency response 300.05
b. Public relations programs
c. Other department-specific issues
- If a court order, subpoena, or legal process relates to on duty conduct, the notice of the court order, subpoena, or legal process must be given to who and when?
a. Fire Chief or Battalion Chief
b. Immediately after member is served
- What is the number of personnel that is operationally necessary per shift?
a. 33
- The Day/Staff assignment will be determined by whom?
Chief, pursuant to budgetary authority
- In the event of unscheduled leaves, what is the minimum personnel per shift?
a. 31
- In the event due to pre-authorized extended leaves, such as FMLA, light duty, the staffing may be approved by _____ to be reduced to _____.
a. Fire Chief, to 29
- The Battalion Chief will schedule all stations to adequately provide _____ paramedics on all ALS suppression and rescue units.
a. 2
extenuating circumstances regarding staffing, station assignments, or other personnel related issues will be dealt with on what type of basis and approved by whom?
On an individual basis
Approved by the Fire Chief or designee
Who has the authority to make any necessary changes, at any time, to the “bid” assignments?
Battalion Chief (or Fire Chief)
The Battalion Chief may consider any request for _____ in the bid assignment.
Exchange in position in rotation
Reassignment
Other situation
How is overtime used?
Reservedly
When is overtime automatically approved?
In order to bring personnel to a minimum of 29 per shift
Who is authorized to employ additional overtime to accomplish enhanced staffing as conditions warrant?
The Fire Chief
Which rescue units will have 3 personnel when staffing is at 29?
R59, R72
Which rescue units will have 3 personnel when staffing is at 30?
R59, R72, R92
Which rescue units will have 3 personnel when staffing is at 31?
R59, R72, R92, R39
Which rescue units will have 3 personnel when staffing is at 32?
All Units
What is the staffing if staffing levels are at 33?
+1
What is the staffing if staffing levels are at 34?
+2
What is the staffing if staffing levels are at 35?
+3
What is the staffing if staffing levels are at 36?
+4
What is the staffing if staffing levels are at 37?
+5
All additional personnel are designated as _____ and assigned by _____.
“relief” and assigned by the BC
It is anticipated that a station bidding process will be scheduled by whom?
Fire Chief, every two years
When are the station assignment bids?
October in odd years
When will the new station assignment bids initiate?
January 1 of the following year (of the even years)
The “bid” process will utilize a _____ model.
Rank and Seniority
Rank and Seniority
Stations 39, 59, 72, 83, and relief positions
Including special operations team personnel
How will the Battalion Chief fill any bid vacancies at Station 92?
With qualified personnel
Will a member’s bid assignment not be filled in order to meet operational needs?
Yes, for the Special Operations Team
How many available positions will be for station assignment?
5 positions
If a crew is at Station 39, where do they rotate in 3 months?
72
If a crew is at Station 83, where do they rotate in 3 months?
59
If a crew is at Station 72 during the even years, when are they going to be at Station 83?
The Odd Years
Battalion Chiefs are responsible to assign personnel in such a manner as to _____.
Optimally meet the Department’s State of Readines
What is the assignment for the Shift Commander?
1 Battalion chief
What is the assignment for the EMS Shift Supervisor?
1 paramedic Captain per shift
Approved by the Fire Chief
Who must be minimally certified as a paramedic for a station assignment on the suppression engine?
Who must be minimally certified as a paramedic for a station assignment on the suppression engine?
What is the assignment for Station 39?
1 Captain
1 Driver/operator
1 Rescue Lieutenant
3 FF/PM or 2FF/PM & 1 FF/EMT
What is the assignment for Station 59?
1 Captain 300.06
1 Driver/operator
1 Rescue Lieutenant
3 FF/PM or 2FF/PM & 1 FF/EMT
What is the assignment for Station 72?
1 Captain 300.06
1 Driver/operator
1 Rescue Lieutenant
3 FF/PM or 2FF/PM & 1 FF/EMT
What is the assignment for Station 83?
1 Captain 300.06
1 Driver/operator
1 Rescue Lieutenant
2 FF/PM or 1FF/PM & 1 FF/EMT
What is the assignment for Station 92?
1 Captain 300.06
1 Driver/operator
1 Rescue Lieutenant
3 FF/PM or 2FF/PM & 1 FF/EMT
How many members of Station 92 must be assigned members of the Special Operations Team?
5, determined by the Fire Chief
What is the minimum Special Operations personnel scheduled per shift?
4 special operations team members 300.06
2 rescue divers
What should the Battalion Chief consider when staffing the Special Operations station?
Number and types of certifications
Who approves all non-operational bids?
Fire Chief
When assigning annual leave, or any other type of leave, what is the minimum scheduled number of personnel on duty?
33
Routine scheduling of annual leave shall allow a minimum of _____ to be scheduled off?
1 Captain
1 Rescue Lieutenant
1 Driver Operator
1 Firefighter I
Who approves the vacation bidding for the Battalion Chief?
Fire Chief
When the FLS Division has a full complement of personnel, what is the minimum that vacation bidding will allow off?
1 FLS Captain
2 Fire Inspectors
What are the reasons that the cancellation of previously approved time off may happen to maintain appropriate staffing levels?
State of emergency
Absences or restriction due to illness
Workers’ compensation
Light duty assignments
When is annual vacation bidding performed?
Submitted during the first two weeks of November
Who approves annual vacation bidding and when?
Battalion Chiefs
By December 1
ow many separate bids are employees allowed to submit for annual vacation bidding?
no more then 5
What are the maximum hours of vacation bidding an employee can submit for?
The max earned in a single year
What is the benchmark for determining an employee’s maximum available hours to be used for annual vacation bidding?
January 1 of upcoming year
How many “passes” are employees afforded during the annual vacation bid process?
2
What does the opportunity of making “passes” on the annual leave bidding allow the employee?
To bid different days
Battalion Chiefs may utilize personnel assigned _____ for the purpose of approving additional slots during the bidding process with approval from who?
Out-of-class personnel Fire Chief or designee
Can the denial of any or even all vacation bids from an employee during the annual bid process be a reason or basis for the employee to exceed the annual leave cap?
No
Who approves vacation bid request for F.L.S. personnel?
The Fire Marshall
For non-shift personnel (not including F.L.S.) who request bid vacation days, who has the final authority as to the minimum number of personnel allowed off?
The Fire Chief or their designee
When is the vacation schedule updated?
Constantly, available from Battalion Chief for review
If any problems arise from the application of the annual vacation policy, it should be brought to the attention of whom?
The Fire Chief or their designee
How is routine annual leave accomplished?
First-come, first served
How many out-of-class personnel can be utilized for scheduling routine annual leave in all ranks (Battalion chief included)?
1 Out of class per rank
Who may approve addition out-of-classification for routine annual leave scheduling?
The Fire chief or their designee
For the rank of Battalion Chief, as it related to routine annual leave scheduling, if at the time the BC submits the request there are approved personnel available to work out-of-class the BC can ______ the use of out-of-clas
Automatically Approved
If there are no approved personnel available to automatically approve out-of-class for BC, who does the BC need to submit a request to for approval?
Fire Chief or designee
Seniority equal what?
Time in grade within the current rank
What refers to time that, in most cases, will provide sufficient forewarning to make necessary arrangements prior to the shift in question? Example?
Scheduled time off 300.08
Example: vacations, leave of absence
Who is responsible for scheduling out-of-class personnel?
Battalion chief or designee
How are personnel selected to be chosen for out-of-class assignment for scheduled time off?
Current eligibility lists according to “ranking”
Highest test score and/or placement on promotional examination
If an existing promotional eligibility list does not have an adequate number of personnel, what will be done and by whom?
Alternative procedures determining eligibility
Determined by Fire Chief
When is working out-of- class not subject to cancellation by the Battalion Chief?
When utilized to approve annual leave
Where is the working out-of-class when used for annual leave immediately noted?
on the shift schedule
When giving scheduled time off, a rank will be considered filled when _____.
Working out-of-class has been scheduled
If an employee is used for out-of-class pay, what is done with the subsequent vacancies within or below the rank that the out of class personnel was pulled from?
Additional working out of class personnel or overtime Not by bumping down the employee originally scheduled to work OOC
What refers to time that an employee’s absence for a reason that does not provide sufficient forewarning to make necessary arrangements prior to the shift in question? Examples?
Non-scheduled time-off
Sick, emergency annual leave, bereavement
How are personnel selected to be chosen for out-of-class assignment for non-scheduled time off?
Battalion Chief will upgrade qualified, eligible person
If two or more are at the station, highest placement on list prevails
If none are at the station, person from another convenient station based upon placement on list
What type of scheduling is discouraged?
Reactive, “morning-of-the-shift”
When should Battalion Chiefs or designees make a special effort to schedule and notify qualified, eligible personnel of an out-of-class assignment?
When the assignment is expected or known to exist
Under no circumstance will the provisions of the working out-of-class necessitate the need for what?
overtime
What should alleviate the potential for overtime instead of working out-of-class?
Even distribution of credentialed personnel
When are the probationary employees names added to the overtime list?
At the end of the probationary period
What is used as the initial mechanism for filling vacancies?
Working out-of-class when overtime can be prevented by its use
When will overtime be used?
If overtime cannot be prevented by the use of working out-of-class
How is the overtime list to be followed?
From top down, based on the minimum rank and qualification
What is the maximum time for holdover overtime?
Not greater than 8 hours
What is the exception to using the overtime calling as top down?
When using holdover overtime
What is the definition of holdover overtime?
An employee who is currently at work and is requested to remain on shift until relief personnel can be arranged
The overtime list is to be used to fill the vacant positions with an individual of _____.
Equal rank who possesses minimum qualifications for the vacant position
How will overtime be offered to employees?
24 hour blocks
Unless only a 12 hour block is available
If an employee is out of work on Workers’ Compensation, they shall be afforded an opportunity to work overtime on their return to work, to a maximum of _____ retrospective from when they return to work.
Maximum of 1 year
What happens when personnel are called for overtime between the hours of 0700-0900?
Accept overtime and marked off accordingly
Reject overtime and marked off for 12-hour block
Unavailable for contact and loss of a 12-hour block
If the employee is contacted from 0900 to 0700, what happens when called for overtime?
Must be directly contacted
Will remain on the list if they are not directly contact
What is the definition of direct contact?
Employer-to-employee communication between Battalion Chief or designee and the employee
What happens if an employee is called to work overtime after 1200 hrs?
Choice to work remainder of the first 12-hour block or the 24-hour block
If the employee works _____ they will be marked off as taking only a 12-hour block of overtime.
8 hours or longer
What is not to be used as a primary alerting device for overtime?
Pagers and answering machines
What time is considered the primary time for overtime purposes?
0700-0900 hrs
If an employee does not answer the overtime call, does the Battalion Chief need to leave a message?
Yes, a brief message that includes:
Date and time of call
If the Battalion Chief calls for overtime and has to leave a message on an answering machine, what happens?
Considered a No Contact and considered to have rejected the overtime
For an employee that was marked off on the overtime list to be restored to the list, they must provide proof to _____ within _____ of returning to normal shift of the qualifying event.
Fire Chief or designee within 7 days
what are the qualifying event that will place an employee back on the overtime list?
On time exchange for any part of overtime shift
Assigned to days which conflicts with overtime
Assigned to a detail for any part of overtime shift
On approved leave including days immediately prior to or after the day of leave
On a Kelly day if attached to vacation or shift exchange
Assigned to workers’ compensation or light duty
May not work more than 48 continuous hours
What is the minimum rest period before resuming shift duties?
8 hrs
Who can approve an employee working more than 48 continuous hours?
Fire Chief or designee
If an employee is unable to complete their overtime, what happens to the remainder of their overtime shift?
Forfeited (12 or 24 hours)
When will most overtime be initiated?
0700 and 0900 hrs
If there is advanced knowledge of an overtime shift, and the next person on the appropriate list will be going off-duty at the commencement of the overtime shift, what is the process?
It is a courtesy to advise that person prior to termination of shift
What happens if any errors are made on the overtime list?
Mistakes will be explained in the comment section
Who is responsible for providing a current primary contact number?
Each employee
Who is forwarded the primary contact number for overtime?
respective battalion chief
What is the secondary contact medium for overtime used for?
Discretionary use by the Shift Commander when securing overtime from 0900-0700 hrs
When submitting for court time compensation, what must employees provide?
Copy of subpoena and court process report
Where can the court process report be obtained?
At the courthouse
When will personnel be released from shift if they are required to appear in court the following day
2000 hours
When are members compensated per the current Union Contract for court appearances?
Result of on duty activities
Who accepts the subpoenas first?
Department administration
Members who directly receive a subpoena must do what?
Immediately provide a notice and copy to the Fire Chief
What is done with the monies obtained as a witness fee in cases where the City is compensating an employee?
Forwarded to the Administrative Officer
What shall the member wear while appearing under subpoena in a court or for deposition, either on or off duty?
Regulation uniform if a result of on duty related activities
If an employee is subpoenaed for court and required to use regulation uniform, the employee can submit a written request for an exception to this provision, which may be approved by _____.
the Fire chief for just cause
If a member is eligible for bereavement leave, the notification shall be made _____.
Via chain-of-command
If requested by Fire Chief, further verification will be provided
What is considered unscheduled leave?
Sick, emergency annual leave, late, FMLA
Employees calling in unscheduled leave must do so at a minimum of _____.
1 hour prior to start of duty shift
Personnel reporting an unscheduled leave shall contact whom?
Records Division administrative line
What is the administrative line for the Records Division?
954-746-3510
What is the primary avenue for calling in unscheduled leave?
Records Division
What is the secondary avenue for calling in unscheduled leave?
Shift Commander
What is the number of the Shift Commander?
954-746-3404
The member calling in for unscheduled leave will have his notification documented on what?
Department leave notification form
When reporting sick or other type of unscheduled leave, the employee will provide what?
Telephone contact number
Why would the employee need to provide a telephone contact number?
if the shift commander needs more information.
If an employee calls in emergency leave, the employee should be prepared to inform the Dispatcher of:
Nature of emergency leave
Anticipated time you will be available for duty
When will the on-duty Shift Commander retrieve the call out information?
Daily at 0700, from Records Division
Who must sign the daily time sheets?
All personnel on duty
What happens if an employee fails to sign the daily time shee
May result in loss of pay
Overtime on the Daily Time Sheet up to and including 2 hours must be:
Initialed by the Station Officer or Battalion Chief
Overtime on the Daily Time Sheet in excess of 2 hours must be:
Accompanied by a completed overtime authorization form
Overtime authorization forms must be filled out for any overtime exceeding:
2 hours
Where are the overtime authorization forms available from?
At the station or through the Battalion Chief or designee
Who are the daily time sheets and overtime authorization forms given to?
On-duty Battalion Chief or designee
The Battalion Chief will have the daily time sheets and overtime authorization forms delivered to whom? And When?
The Administrative Officer by the next morning
When is the payrole forms delivered to the administrative officer for shifts occuring on Friday Saturday or Sunday?
By 0900 hours on the following Monday
When is the payroll forms delivered to the Administrative Officer for shift occurring on a City holiday?
By 0900 on the following day
The daily time sheet and accompanying overtime forms must be completely filled out and signed or initialed without exception. Who is expected to insure that this is accomplished?
Station Officers and Battalion Chiefs
Who is responsible to insure that the appropriate forms are completed and signed?
Each employee
What are the current guidelines used for performance evaluations in regards to sick leave?
Sick leave is accumulated or usage is verified as applicable/required
How many hours of sick leave does the shift personnel earn per year?
144 hours
How many hours of sick leave does the non-shift personnel earn per year?
96 hours
Personnel who use unexcused sick leave in an amount that is more than 144 hours, or who use sick leave in a way that shows a pattern of usage, may have what rating in the annual performance evaluation?
Needs Improvement in “punctuality/attendance”
What is considered a pattern of usage in regards to sick leave?
Greater than expected sick days on Saturday/Sunday (3 days a year) 300.13
3 sick days next to Kelly days
What is also considered when assessing the use of sick leave when a supervisor is performing the annual performance evaluation?
Tardiness and other factors
What are the unexcused sick hours for an excellent rating?
0-24 hours
What are the unexcused sick hours for an Above Average rating?
25-72 hours
What are the unexcused sick hours for an Average rating?
73-144 hours
What are the unexcused sick hours for a Needs Improvement rating?
145-196 hours
What are the unexcused sick hours for an Unsatisfactory rating
197 hours and above
How can sick leave usage be classified as “excused”
Valid physician’s note
Unexcused sick leave, at or above 144 hours, will result in:
Future sick leave be justified with a physician’s noted
What will not generally be considered during the performance appraisal process?
Excused sick leave
When is emergency annual leave allowed to be used?
Employee’s sick spouse or child or parent who is domiciled in the home, provided that no other person is able to care for such persons
What may be requested by the Fire Chief or designee in regards to emergency annual leave?
Doctor’s note justifying illness or injury or other proof of emergency
And/or Proof that no other person is able to care for sick spouse, child, parent
When requesting the use of emergency annual leave, what must personnel advise?
Who in household is sick
Reason other caregivers are unable to provide care
If a caregiver becomes available to take over, the employee must advise _____.
The Battalion Chief of the time employee would report for duty
Via the Dispatch call-in process
What are the emergency annual leave occurrences for an Excellent rating?
0-2
What are the emergency annual leave hours for an Excellent rating?
0-24 hours
What are the emergency annual leave occurrences for an Above Average rating?
3-4
What are the emergency annual leave hours for an Above Average rating?
25-48 hours
What are the emergency annual leave occurrences for a Satisfactory rating?
5-8
What are the emergency annual leave hours for a Satisfactory rating?
49-72 hours
What are the emergency annual leave occurrences for Needs Improvement rating?
> 8
What are the emergency annual leave hours for Needs Improvement rating?
> 72 hours
What is the purpose of the memorial service policy?
Death of one of our firefighters
Death of immediate family member
Death of a firefighter in the tri-county area
The memorial policy offers assistance and guidance to the deceased member’s family by:
Determining family’s wish as it relates to FD assistance and/or participation
Identify the level of service (honors)
What are the memorial service procedures designed to do?
Assist and guide key individuals
What are the objectives of the FD after a firefighter tragedy?
Superior organization and coordination efforts
Effective communication between all parties
Prevent “overload” as it relates to tasks
Ensure moral and emotional support to next of kin and FD personnel
Meet the request and needs of surviving family
During a memorial service for a deceased firefighter, what is not the fire department’s responsibility?
Duties of a funeral director
What three sections should be reviewed for familiarity when dealing with a deceased firefighter?
Initial funeral preparations
Funeral types and honors
Responsibility and duty description
The memorial service policy instructs the Fire Chief or his designee to inform personnel when to:
Lower the American Flag at each station
Place a 1” black band across their badge
Who are considered key personnel in regards to the memorial service policy?
Survivor Action Officer (SAO)
Family Liaison Officer (FLO)
Benevolent Representative (BR)
Procession Officer (PCO)
Honor Guard Coordinator (HGC)
The Fire Department chaplain can serve the department’s personnel on:
A day-to-day need
Who can the department chaplain act as an assistant or liaison to?
Family’s choice of clergy
What personnel information should be immediately be made available following a firefighter death?
Complete name of employee
Next of kin
Alternate next of kin
Religion and/or church
What are special floral arrangements that may be considered for a firefighter funeral?
Maltese Cross
FD Badge
FD Patch
What design signifies the firefighter’s loss in regards to floral arrangements?
Cracked or broken
What can reduce some of the initial anxiety experienced during a firefighter’s death?
Firefighter and family being aware of services available
What is of extreme importance in the case of line of duty death?
Prompt and judicious notification of next of kin
Who does the notification for the next of kin?
Fire Chief or designee
Who should always be prepared to assist the next of kin with the immediate emotional trauma associated with the notification of a firefighter death?
The notification office
Who may be of assistance when having to notify the next of kin?
Friend 300.15
Co-worker
Friend of the family
Clergy (department chaplain)
The person making the notification to the next of kin shall:
Familiarize themselves with circumstances of death and personal data 300.15
Determine who can be the Family Liaison Officer
What level the family would like the FD to participate
What level the family would like the FD to participate
Who authorizes an official announcement to be released to the news media regarding a firefighter’s death?
the Fire Chief or designee
Who assumes the position of the Surviving Action Officer?
Fire Chief 300.15
Or appoint someone
What is the principal concern of the Survivor Action Officer?
The ongoing welfare of the next of kin
The Survivor Action Officer coordinates the activities of a number of “key” personnel. Who are the key personnel?
Family Liaison Officer 300.15
Procession Officer
Ceremonial Service Officer
What are the duties of the Family Liaison Officer?
24-hour notification for family 300.15
Information source
Logistical contact
What are the duties of the Procession Officer?
Arranges and directs the funeral procession
Who is the Ceremonial Service Officer?
Honor Guard coordinator or designee
The Survivor Action Officer ensures press release is made to media from whom?
Public Information Officer
Who is responsible for notifying the Police Department of a firefighter’s death?
Survivor action officer
The Survivor Action Officer collects all of the deceased’s personal items from the station and forwards them to whom?
Family Liaison Officer
The Survivor Action Officer should contact other support agencies to coordinate their assistance with key personnel, who are?
Honor Guards
Honorary Pallbearers
Who should respond to the deceased’s residence and provide reassurance and support to the family?
Family Liaison Officer
The Family Liaison Officer needs to be in constant communication with whom?
Survivor Action Officer
What does the Family Liaison Officer deliver to the Funeral Director or officer?
All clothing except shoes
When is the Last Alarm 3 bells offered to a firefighter?
Line of duty
Death directly related to injuries suffer in the line of duty
When is a pumper used to carry the coffin?
Line of duty death only
The Family Liaison Officer may assist the family of the deceased as they begin to deal with the following:
Autopsy, birth certificates, marriage certificates, beneficiary documents, VA records
All FD benefit entitlements
Who does the benevolent representative work closely with furring a firefighter death?
Family Liaison Officer
The Benevolent Representative must work closely with the Family Liaison Officer to do the following:
Coordinating activities with organizations that could provide benefits 300.15
Coordination of activities of volunteers
Assist the Family Liaison Officer with financial assistance
What should the Benevolent Representative be familiar with and obtain what forms from organizations?
Credit Union
City of Sunrise
Firefighter’s Pension Fund
Pay Roll Check
Life Insurance Plan
Workers Compensation
Firefighter’s Union Life Insurance Plan
State of FL Firefighter death benefit Act
What is the primary responsibility of the Procession Officer?
Coordinating the funeral procession from the funeral home, to the church, to the cemetery
The Procession Officer shall attend the coordination meeting and determine the following:
Name of funeral home
Name of church
Name of cemetery
Tentative time schedule
Will procession involve walking
Who is responsible for contact the police department to assist with the procession?
Procession Officer if the funeral home has not already done so
Where should the route of the procession maps be located?
At the funeral home
What is the proper sequence of vehicles in a procession?
Police escort
Vehicle transporting flowers
Hearse or pumper
Immediate family limo and cars
Pall bearers and honor guard
Fire Chief’s vehicle
Department apparatus and visiting units
Staff and Department vehicles
Municipal Officials and Administrators
Friends of Family
Rear – Police or Fire vehicle
Which vehicles must be equipped with lights and sirens?
All lead and rear vehicles
Where is bunting to be placed?
On stations and apparatus to be used for firefighter
Where is a casket mount system located?
Metro Dade Fire Rescue
Who is primarily responsible for the coordination and preparation of the events when the procession vehicles are stopped and people exit the vehicles?
Honor Guard Coordinator
The Honor Guard Coordinator is responsible for being the liaison with whom?
Cemetery Staff
The Honor Guard Coordinator will attend the coordination meeting and determine the following:
ype of interment will be used:
Burial
Crypt
Cremation
Does family with to have:
Taps plated
Firing squad
Last Alarm 3 Bells
Pallbearers, Ushers, and Honor Guard members will wear dress uniform and _____.
White gloves, hat, and tie
What are the level of honors possibly provided?
Death “In the Line of Duty”
Death “On Duty”
Death “Off Duty”
Death of a “Retired Firefighter”
Death of a “Firefighter’s immediate family member”
Death of a Firefighter in the Tri-County area
Which level of honors has the casket in the bed of an engine?
Line of Duty
Which level of honors allows as many apparatus, rescue units, and staff vehicles in the procession?
Line of Duty
On Duty
Off Duty
Which level of honors allows for the invitation of other departments to provide apparatus and equipment for the procession?
Line of Duty
On Duty
Which level of honors allows for the procession to drive by the assigned station?
Line of Duty
Which level of honors allows as many department staff vehicles in the procession?
Retired Firefighter
What will be at the assigned station when the procession drives by?
Bunker gear (helmet, coat and pants)
Personnel placed in line up
How many Pallbearers are dedicated for the Line of Duty death?
Minimum of 6
How many Honor Guard Members for the Line of Duty death?
Minimum of 5
Where are the Honor Guard Members posted and for how long for in line of duty death?
2 at casket
2 at the door
1 at the register
all on 15 min intervals
How many Honor Guard Members will be used for the Honor Guard Procession and Flag Folding Ceremony?
7
Which level of honors will have a Honor Guard Procession and Flag Folding Ceremony?
Line of Duty 300.15
On Duty
Which level of honors will have a flag presented to the family by the Fire Chief?
On Duty 300.15
Off Duty
Which level of honors has crossed ladders?
Line of Duty
Which level of honors will have the Firefighter’s Last Alarm?
Line of Duty
Which level of honors will have an American Flag and Medal of Valor given to the family by the Fire Chief?
Line of Duty
Which level of honors will have an Engine involved but have the casket located in the hearse?
On Duty
Off Duty
How many pallbearers for the On Duty death?
Minimum of 6
How many Honor Guard members for the On Duty death?
minimum of 5
Where will the Honor Guard members be located and for how long for on duty death?
2 at casket
2 at the door
1 at the register
15 minute intervals
How many pallbearers for the Off Duty death?
Minimum of 6
How many Honor Guard Members for the Off Duty death?
Minimum of 5
Which level of honors has a Flag Folding Ceremony only?
Retired Fire Fighter
Where are the Honor Guard members located and for how long for the off duty death?
at the casket
2 at the door
1 at the register
15 minute intervals
When will a retired firefighter receive a “Retired Fire Fighter” level of honors?
Retired from the Fire Department and funeral is held in Dade, Broward, or Palm Beach County
How many Honor Guard Members are used for the Flag Folding Ceremony for the Retired Fire Fighter level of honors?
4
How many Honor Guard members will be posted at the Retired Firefighter Funeral?
1-2 at the front door if possible
When will a firefighter’s family member have a “Firefighter’s immediate family member” level of honors?
Immediate family member, funeral in Dade, Broward, or Palm Beach
How many Honor Guard members will be present at the family members funeral?
Post at the front door
Time interval depend on number of members
What is provided for a Death of a Firefighter in the Tri-County area?
1 spare apparatus or support unit
With union representatives on unit
Where does Sunrise Fire Rescue maintain and display flags from?
All of its facilities
How often are flags lowered and inspected?
Annually or sooner if visible damage
In the event a flag has become damage, what is done with it?
Lowered, folded and forwarded to Logistics Division
What stations only have 1 flag pole?
Station 72 and 92
How are the flags displayed at Stations with only 1 flag pole?
USA flag at the top 300.16
Followed by Department
Which stations have 3 flag poles?
Station 39 and 59
How are the flags displayed at Stations with 3 flag poles?
USA flag to the viewer’s left
Followed by department flag under it
Florida Flag right of the USA flag
City flag to the right of the state
Which station has 4 flag poles?
Station 83
How are the flags displayed at stations with 4 flag poles?
USA flag to the viewers left 300.16
Followed by State flag to the right of USA
Followed by City flag to right of State
Followed by Department flag to right of City
When is National Fallen Firefighters Memorial Day?
First Sunday in October
How are the flags flown on National Fallen Firefighters Memorial Day?
Half-staff from 0800 until 0800 the following day
When is Memorial Day?
Last Monday in May
How are the flags flown on Memorial Day?
Half-staff from 0800 to 1200
When is Peace Officers Memorial Day?
May 15th
How are the flags flown on Peace Officers Memorial Day?
Half-staff from 0800 until 0800 the following day
Unless the day falls on Armed Forces Day, then flown at their peak
When is Armed Forces Day
3rd Saturday in May
How are the flags flown on Armed Forces Day?
At their peak
Who can direct that flags be flown at half-staff for the death of Government figures
The President
Flags that are flown at half-staff are a mark of _____.
Respect to their memory
How are flags flown for the death of the President or former President?
Half-staff for 30 days
How are flags flown for the death of the Vice President, sitting or retired Supreme Court Chief Justice, or the Speaker of the House?
Half-staff for 10 days
How are flags flown for the death of an Associate Justice of the Supreme Court, Secretary of Executive or Military Department, former Vice President, or Governor of the State of Florida?
Half-staff from day of death to day of internment
How are flags flown for the death of a member of Congress from Florida?
Half-staff for day of death and the following day
Who can order flags to be flown at half-staff?
President
Governors Executive Order
Order of the Fire Chief or Chief’s Designee
What is the Florida Statute that governs how a flag is flown?
256.015
How will department members stand when the flag is being raised or lowered
Single row facing the flag
Stand at attention
Military salute
How is the flag raised on the flag pole?
Briskly to the top 300.16
Raised first, lowered last
How is the flag lowered on the flag pole?
Slowly and ceremoniously until the mid-way point
Lowered from right to left, USA flag being last
Where is the USA flag held when folding the flag?
Waist-high
Parallel to the ground
When the USA flag is folded correctly, what will be visible?
Blue field of stars
Who orders the display of the Florida Fallen Firefighters Memorial Flag?
The Chief or Chief’s designee
When ordered, the Firefighters Memorial Flag will be flown in place of which flag?
Department flag until interment
Who is responsible for ensuring that the Memorial Service Policy and flag policy are followed?
Station Commander
What are the hours of assignment for light duty?
Monday – Friday, 0800-1600
Light duty is designed to provide what?
Temporary alternative work schedule
What is the Article from the collective bargaining agreement for light duty for medical disabilities due to job-related injuries or illnesses?
Article 13
What is the Article from the collective bargaining agreement for light duty for non-job related illnesses or injuries
Article 12, section 12.9
Besides on the job and non-job related injury or illness, what can light duty be utilized for?
Performance-related issues
Other temporary assignments
Any individual assigned to light duty for a period of time greater than _____ must report to the training division prior to returning to their normal shift.
3 months
Who does the employee notify when the physician has released the employee being treated for a job-related injury to light duty?
Administrative Deputy Chief
If the employee is released to light duty by the physician and the Deputy Chief is unavailable, who does he contact?
Duty Chief
Where does the employee report when he is released to light duty?
SFRD Administrative offices (headquarters) the following weekday
0800 hours
Light duty assignments shall follow what guidelines?
Treating physicians
City of Sunrise Personnel Rules
Florida Workers’ Compensation Laws
An employee reporting to light duty due to a job-related injury or illness shall have what completed?
Florida Workers’ Compensation Uniform Medical Treatment/Status Reporting Form
What does the Workers’ Compensation Uniform Medical Treatment/Status Reporting Form indicate?
Functional limitations
Next scheduled evaluation
How often does the employee have to provide medical status updates from the workers’ compensation treating physician?
Weekly or as reasonably available
Who must approve non-job related light duty assignments?
Fire Chief and Personnel Director
Employees requesting non job related light duty must be approved for what?
Family Medical Leave (FMLA)
How are requests for light duty submitted? And to whom?
In writing to the Fire Chief
What must accompany the written request for light duty?
Certification of Health Care Provider Form completed by treating physician
What does the Certification of Health Care Provider Form state?
Projected length of disability
Work restrictions
Physical limitations
What is not identified for non-occupational injuries for light duty assignment due to medical confidentiality?
Cause of the disability
hat is the determination for light duty assignment based on?
Type of job available
Benefit to the department and citizens
Who can be recognized for an award in regards to the Recognition Program?
Sunrise FD member
City Department member
Civilian
Group
Why would the Fire Chief or staff recognize an individual or group for the recognition program?
They have gone beyond what is normally expected
What is the Awards Review Board responsible for?
Reviewing commendations and recommending award citations
How often does the Awards Review Board meet? And for what?
Quarterly
Review all recommendations
Chairperson may call for additional meetings if needed
Who does the Awards Review Board consist of?
1 staff representative 301.00
1 shift representative
1 member selected by the Fire Chief
Where are the recommendations submitted to?
Review board
upon recommendation of an award, the Review Board shall forward that recommendation to _____ for approval.
Fire Chief
When will the employee receive a letter of commendation?
As soon as practical
When will the employee receive certificates and ribbons?
At the annual awards presentation ceremony
Which award is given posthumously to a SFRD member who loses his life in the performance of his duties under honorable circumstances?
Maltese Cross
Which award is given to a SFRD member who voluntarily distinguished himself by extraordinary heroism?
Medal of Honor
Which award is given when a firefighter is fully aware of the imminent threat to personal safety and acted above and beyond the call of duty?
Medal of Honor
Which award is given to a SFRD member for outstanding performance of a difficult task involving personal risk to the firefighter’s safety when, because of the actions, a serious injury or loss of life was prevented?
Meritorious Service Award
Which award can be given for outstanding actions that bring unusual credit to the department?
Meritorious Service Award
Which award is given to a SFRD member for outstanding performance of duty under unusual or difficult conditions?
Distinguished Service Award
