OPM 500 Flashcards
Staff meeting minutes will be sent to _____.
Each station
Copies of the staff meeting minutes will be kept at _____.
PSC
Stations may dispose of old staff meeting minutes after _____.
2 weeks
What do the monthly reports outline?
Responses by unit and station
Monthly Reports will be sent to _____.
Each station
Copies of the monthly reports will be kept at _____.
PSC
Stations may dispose of old monthly reports after _____.
2 months
Any questions regarding the staff meeting and monthly reports will be directed to whom?
Shift Battalion Chief
Information pertaining to public records are contained in:
Florida Statutes Chapter 119
City of Sunrise Code of Ordinances Chapter 2, Article VIII
What section defines the custodian of the City’s public records?
Section 2-392
Who is the City’s public records custodian?
City Clerk
Public records requestors shall be directed to whom?
Fire Rescue Administration or City Clerk’s office
If a request for an extensive public record is presented to the FD administration office which involves multiple departments, the Fire Administration will coordinate the production of those documents with whom?
City Clerk’s office
When was HIPPA implemented?
1996
Who implemented HIPAA?
Federal government
What does the HIPAA Privacy Rule provide federal protection for?
Individual identifiable health information
What type of safeguards does the HIPAA Security Rule provide?
Administrative
Physical
Technical
What is the primary concern for HIPAA?
Restriction on use and disclosure of protected health information
Persons living or dead
Which information is not allowed over the radio during telemetry?
Patient name
Medical record numbers
Medicare/Medicaid numbers
Social security numbers
Phone/fax number
Vehicle ID/plate number
What is a central component of HIPAA?
Security of PHI
Completed patient reports are required to be stored in what?
Specific interoffice envelops
Envelops in top drawer of station file cabinet
Where are the completed patient reports forwarded to?
EMS Shift Supervisor
Why are the patient reports forwarded to the EMS Shift Supervisor?
For collation and quality assurance review
After review from the EMS Shift Supervisor, where are the patient reports forwarded to?
Billing office
What must be provided to each patient encountered by Fire Rescue where a patient report is generated?
Notice of Privacy Practices
Who can sign the Notice of Privacy Practices?
Patient or family member
HIPAA permits whom to impose civil monetary penalties for non-compliance?
Secretary of Health and Human Services
Who is the privacy officer for Sunrise Fire Rescue?
Administrative Officer
The HIPAA Privacy Officer serves as the point of contact for:
Patient complaints
Subpoenas
Record requests
Who provides a copy of the patient report when the employee is subpoenaed?
The issuer of the subpoena
No longer the Records Custodian
In regards to computer usage and rules, what policy is followed?
City of Sunrise’s Computer Systems Security and use Policy
Where can the Computer Systems Security policy be found?
The Personnel Portal on intranet under administrative policies
City telephones shall not be utilized for any personal activities between the hours of what?
0800-1700
Personal phone calls are limited to how many minutes?
No more than 10 minutes
The use of cellular phone and personal digital assistants (PDA) while on duty shall be limited to:
Work related calls made on work issued phones
Use of personal cell phones is only permitted during what?
Limited times when work responsibilities are not performed
Digital imaging devices may not be used while on duty except with permission from whom?
Fire Chief or designee
Personal cellular telephone policy:
Placed on silent mode
Allow voice mail to answer call
Messages checked on down time
Who should utilize the cellular telephone when the vehicle is driving?
Person in the officer’s seat
One-person vehicles use only when absolutely necessary
What should be used when using personal imaging devices while on duty?
Common sense
Identity Theft Prevention standards are established by whom?
Federal Trade Commission
Under the Identity Theft Red Flags and Address Discrepancies
Under the Fair and Accurate Credit Transaction Act of 2003
The identity theft program contains policies and procedures designed to ___, ___,____ to Red Flags for identity theft.
Identify
Detect
Respond
Sunrise Fire Rescue is a _____ with _____ under the Red Flag Rules.
Creditor with covered accounts
