Minutes of the Meeting

Question 1

Minutes of the meeting or sometimes called meeting minutes can be defined as written or recorded documentation that is used to inform people of what happened during the
meeting and define the next step planned

Answer 1

Minutes of the Meeting

Question 2

Essential and General Parts of the Minutes of the Meeting

Answer 2

1. Heading
2. Title of the Meeting
3. Attendance

Question 3

• contains the complete name and address of the company. Every company has its own template for heading. Sometimes, company contact number and e-mail address are included in this part.

Answer 3

1. Heading

Question 4

• includes the date, day, and starting time of the meeting. Also, the venue or location of the meeting is included.

Answer 4

2. Title of the Meeting

Question 5

• is the complete list of names of all attendees of the meeting. Most of the time, the attendance of the meeting is listed on a separate sheet of paper that is being attached to the minutes of the meeting.

Answer 5

3. Attendance

Question 6

Three Components of Attendance

Answer 6

1. Present
2. Regrets
3. Absent

Question 7

• the complete list of names of all those who are present at the meeting.

Answer 7

1. Present

Question 8

• the complete list of names of those who have contacted the chairman or president to let them know that they will be unable to attend the scheduled meeting.

Answer 8

2. Regrets

Question 9

• the complete list of those who are absent at the meeting.

Answer 9

3. Absent

Question 10

• consists of the exact time of the scheduled meeting. Moreover, in this part, the complete name and position or designation of the one who set the meeting is stated. You may refer to the Notice of Meeting for the details needed in this part.

Answer 10

4. Call to Order

Question 11

• contains the motion to approve the minutes of the previous or last meeting as circulated to approve the minutes as amended. The attendees of the meeting may correct or revise the minutes of the previous meeting.

Answer 11

5. Approval of the Minutes of the Previous Meeting

Question 12

• includes some agenda from the previous meeting that are needed to be reviewed and needed to take immediate action.

Answer 12

6. Business Arising from the Previous Minutes of the Meeting

Question 13

• refers to the agenda of the meeting. You may refer to the Notice of the Meeting to follow the flow of the agenda of the meeting. Other agenda that are not listed may be added in the other matters. This is the heart of every minutes of the meeting. This part should be carefully written. Every detail should be included and specified so that nothing will be overlooked.

Answer 13

7. New Business

Question 14

• is composed of the exact time the meeting was adjourned or ended by the chairman or president.

Answer 14

8. Adjournment

Question 15

• contains the signature over complete name of the corporate secretary who prepared the minutes of the meeting.

Answer 15

9. Signature