Meeting Management Flashcards
To Manage a Successful Meeting what model should be used?
P.A.C.E.R. Model:
Meeting Management
What does P.A.C.E.R. Model stand for in a meeting?
- Purpose:
- Agenda:
- Code of Conduct (ground rules):
- Expectations:
- Roles:
Meeting Management
In the P.A.C.E.R. Model what is purpose for?
What is the desired outcome?
Meeting Management
In the P.A.C.E.R. Model what is Agenda for?
Date/Location/Times
Meeting Management
In the P.A.C.E.R. Model what is Code of Conduct for?
Ground rules/Parking lot
Meeting Management
In the P.A.C.E.R. Model what is Expectations for?
Prep/work required
Meeting Management
In the P.A.C.E.R. Model what is Roles for?
Assigned roles and responsibilities
Meeting Management
What let’s everyone know what is in or out of bounds (Stay in your lane!)
Scope
Meeting Management
Always have what posted where EVERYONE can see it in a meeting?
Agenda
Meeting Management
An agenda should include what?
- Date with starting and ending times
- Location
- Purpose of meeting
- Desired outcomes
- Ground rules
- Agenda items (warm-up, mission review, assignments, future schedule, presentations, etc.) and person responsible for them
- Assigned roles(Team Leader, facilitator, recorder, timekeeper)
Meeting Management
What is a Designated place where team members may record ideas for later consideration
Parking Lot
Meeting Management
What Permits the agenda to stay on schedule
Parking Lot
Meeting Management
What Provides an orderly way to deal with items that are not on the agenda
Parking Lot
Meeting Management
What is a Visual Reminder to return to ideas not relevant to the topic at hand
Parking Lot
Meeting Management
Encourages equal participation in a meeting by what?
recording everyone’s input
Meeting Management
What is an ideal team size for a meeting?
7 members (5-9 members)
Meeting Management
What happens in a meeting with to big of a team?
More disagreements
Meeting Management
What happens if the meeting with to small of a team?
agreement and ask more questions
Meeting Management
What are the 7 jobs in a meeting?
- Team Leader
- Facilitator
- Timekeeper
- Scribe
- Recorder
- Participant
- Subject Matter Expert (SME)
Meeting Management
Who in the meeting does Owns the content
Team Leader
Meeting Management
Who in the meeting does Manages the project
Team Leader
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Who in the meeting does Sends out the agenda to team members
Team Leader
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Who in the meeting does Sets the direction and goal
Team Leader
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Who in the meeting does Establishes the scope
Team Leader
Meeting Management
Who in the meeting does Contributes ideas during the meeting
Team Leader
Meeting Management
Who in the meeting does Makes the final decision if necessary
Team Leader
Meeting Management
Who in the meeting does Owns the process
Facilitator
Meeting Management
Who in the meeting does Remains neutral throughout the meeting
Facilitator
Meeting Management
Who in the meeting does Doesn’t evaluate / contributes ideas
Facilitator
Meeting Management