Medical Department Supply Procedures Flashcards
Who is directed by the CO and responsible and accountable for investment medical material under the cognizance of the TYCOM?
IDC
Responsibilities Upon Assuming the Duty of an SMDR:
- Ensure all AMMAL are on board
- Ensure inventory is reflected in DMLSS/SAMS
- Ensure ongoing actions affecting status of medical material are properly documented and understood by the relieving SMDR
- Discrepancies will be adjudicated by CO, determination of responsibility, initiation of disciplinary or administrative action, and adjustment of accounting records and requisitions for replacement items
Responsibilities of Survey Officials
A-ppointing Official: CO appoints
A-pproving Official: Approve/Disapprove Survey
A-ccountable Officer: Maintains items/records
R-esponsible Officer: Custody, care, and safe
S-urvey Officer: conducts survey when needed
Directives regarding medical supply management
- COMNAVSURFORINST 6000.1 Series
- NAVSUP P-485
Responsibility Center:
A command designated to receive and administer an operating budget Type Commanders (TYCOM's) Systems Commanders (SYSCOM's)
Cost Center:
A subdivision of a responsibility center for which identification of cost is desirable to control
Operating Budget:
annual budget containing the financial resources to perform its mission
Normally issued fund types:
Consumables (C)
Equipment (E)
Repair Parts (R)
Medical material fund code:
N7 or S7
Obligation:
Is when an order is placed or a contract is awarded.
Appropriation:
- Amount of money to be used
- Purpose for which the money will be used
- Time the money will be available for use
Expenditure:
Is the final charge against available transactions such as:
- Issue
- Transfer
- Survey
Procurement:
Any means of acquiring materials and/or services, including purchasing
Purchase:
Procurement from commercial sources
DESCRIBE the IDC’s responsibilities in regards to a budget
- develop a financial plan
- annual projected budget to SUPPO
- preparing correspondence to request for funding
- advise the ship’s OPTAR admin of quarterly funds
- Funding of Medical department shall be from the ship’s OPTAR, (EXCEPT for major investment equipment or repair parts)
Financial plan should be based on:
Experience
Projected requirements
Shelf Life
Ship’s schedule
What influences requisitioning objectives?
-Emergency AMMAL’s
-TYCOM Requirements
-Specific Deployment/Voyage Augmentation
-Spare Parts Provisioning/COSAL
Other Requirements
Special mission usage requirements:
- determined by Force MO or by ship’s MO
- items not included in the AMMAL
- increased quantities of items on the AMMAL
- If requirements are not a specific mission requirement, an allowance change should be submitted to Naval Medical Logistic Command via Force/Fleet Medical Officer
Refugee/Evacuation Material:
Required for all tenders, repair, and amphibious ships
Not included in the AMMAL
What are medical funds for?
to fulfill the AMMAL requirements
LIST the sources of supply for operational units:
- Federal Supply Catalog
- SERVMART/MEDMART
- Resupply ship
DD 200
(Financial Liability Investigation or Property Loss Form)
- determine the cause of gains, losses, or damage to Navy property “what”
- Establish personal responsibility (if any) “who”
- Document inventory adjustments to stock records “why”
DD 1149
(Requisition and Invoice/Shipping Document)
Open Purchase- procurement of materials which are excluded from MILSTRIP
NAVSUP 1250-1
(Single Line Item Consumption Requisition Document)
used primarily for procuring materials or services
*Used mostly on subs
COMNAVSURFORINST 6000.1 Series
SHIPBOARD MEDICAL DEPARTMENT PROCEDURES MANUAL
Medical Equipment over what dollar amount must be approved by TYCOM prior to purchase?
$5,000 for LHA/LHD
$2,500 LPD/LSD
$1,500 all other ships
Qualifications of a Survey Officer:
Commissioned Officer Warrant Officer Enlisted E-7 and above Civilian GS-09 and above Not directly interested in the property being surveyed
Fund types are normally seen as Fund Codes such as:
NC or SC NE or SE NR or SR N = Pacific Fleet S = Atlantic Fleet
DD 1348
(Issue Release Receipt)
used to follow up, modify, cancel, or trace previously submitted requisitions
OPTARS
Operating Targets
-Annual funds issued by TYCOM
Where are individual ship requirements such as # and location of FAB specified?
Appendix O
GENSPEC 652
Additional guidance on requirements as determined by the Force Medical Officer may be found in
Section 1 “Supply Administration”
Subsection 3 under “Medical Material Requirements“
What items cannot be purchased with OPTAR funds:
Weight control aids or provisions for special diets
Open purchase of medications for dependent use
Hearing conservation programs/materials not included on your AMMAL
Pest, rodent, insect control equipment or supplies
Non medical/dental material
Every effort should be made to fill requirements from:
Federal Supply Catalog
SERVMART/MEDMART:
Operated at various locations and carry a variety of medical items used aboard ship
Use in CONUS should be limited to smaller quantities, one time needs, abnormal usage, or similar situations
What conditions require a survey to be initiated?
- Sensitive items
- Narcotics
- Classified items
- Arms, ammunition, and explosives
- Pilferable items that are easily convertible to personal use
- Missing an item worth $800 or more
- Any discrepancy or repetitive loss when there is an indication or suspension of fraud, theft, or negligence
Who is responsible for initiation of a survey?
- DIVO or DH will determine if there is evidence substantial enough to initiate a survey request
- Appointing Official will make final recommendation to the Approving Official
Who is the approval authority for Open Purchase?
CO
Justification for open purchase
Must indicate non-availability of item in Federal Supply System
or non-available substitute
Medical equipment max unit price for LHA/LHD?
$5,000
Medical equipment max unit price for LPD/LSD?
$2,500
Medical equipment max unit price for all other ships?
$1,500
NAVSUP P-485
Navy Supply Procedure Afloat
If requirements are not a specific mission requirement, an allowance change should be submitted to who?
Naval Medical Logistic Command via Force/Fleet Medical Officer
Refugee/Evacuation Material is required for:
All tenders, repair, and amphib ships
not included in the AMMAL
Who will determine if there is enough evidence to initiate a survey?
DIVO/DH
The appointing official makes a final recommendation to who?
The approving official
Who is the approval authority for open purchase?
CO
