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Military Treatment Record Management > Medical Department Supply Procedures > Flashcards

Medical Department Supply Procedures Flashcards

1
Q

Who is directed by the CO and responsible and accountable for investment medical material under the cognizance of the TYCOM?

A

IDC

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2
Q

Responsibilities Upon Assuming the Duty of an SMDR:

A
  • Ensure all AMMAL are on board
  • Ensure inventory is reflected in DMLSS/SAMS
  • Ensure ongoing actions affecting status of medical material are properly documented and understood by the relieving SMDR
  • Discrepancies will be adjudicated by CO, determination of responsibility, initiation of disciplinary or administrative action, and adjustment of accounting records and requisitions for replacement items
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3
Q

Responsibilities of Survey Officials

A

A-ppointing Official: CO appoints
A-pproving Official: Approve/Disapprove Survey
A-ccountable Officer: Maintains items/records
R-esponsible Officer: Custody, care, and safe
S-urvey Officer: conducts survey when needed

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4
Q

Directives regarding medical supply management

A
  • COMNAVSURFORINST 6000.1 Series

- NAVSUP P-485

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5
Q

Responsibility Center:

A 
A command designated to receive and administer an operating budget
Type Commanders (TYCOM's)
Systems Commanders (SYSCOM's)
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6
Q

Cost Center:

A

A subdivision of a responsibility center for which identification of cost is desirable to control

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7
Q

Operating Budget:

A

annual budget containing the financial resources to perform its mission

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8
Q

Normally issued fund types:

A

Consumables (C)
Equipment (E)
Repair Parts (R)

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9
Q

Medical material fund code:

A

N7 or S7

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10
Q

Obligation:

A

Is when an order is placed or a contract is awarded.

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11
Q

Appropriation:

A
  • Amount of money to be used
  • Purpose for which the money will be used
  • Time the money will be available for use
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12
Q

Expenditure:

A

Is the final charge against available transactions such as:

  • Issue
  • Transfer
  • Survey
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13
Q

Procurement:

A

Any means of acquiring materials and/or services, including purchasing

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14
Q

Purchase:

A

Procurement from commercial sources

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15
Q

DESCRIBE the IDC’s responsibilities in regards to a budget

A
  • develop a financial plan
  • annual projected budget to SUPPO
  • preparing correspondence to request for funding
  • advise the ship’s OPTAR admin of quarterly funds
  • Funding of Medical department shall be from the ship’s OPTAR, (EXCEPT for major investment equipment or repair parts)
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16
Q

Financial plan should be based on:

A

Experience
Projected requirements
Shelf Life
Ship’s schedule

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17
Q

What influences requisitioning objectives?

A

-Emergency AMMAL’s
-TYCOM Requirements
-Specific Deployment/Voyage Augmentation
-Spare Parts Provisioning/COSAL
Other Requirements

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18
Q

Special mission usage requirements:

A
  • determined by Force MO or by ship’s MO
  • items not included in the AMMAL
  • increased quantities of items on the AMMAL
  • If requirements are not a specific mission requirement, an allowance change should be submitted to Naval Medical Logistic Command via Force/Fleet Medical Officer
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19
Q

Refugee/Evacuation Material:

A

Required for all tenders, repair, and amphibious ships

Not included in the AMMAL

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20
Q

What are medical funds for?

A

to fulfill the AMMAL requirements

21
Q

LIST the sources of supply for operational units:

A
  • Federal Supply Catalog
  • SERVMART/MEDMART
  • Resupply ship
22
Q

DD 200

A

(Financial Liability Investigation or Property Loss Form)

  • determine the cause of gains, losses, or damage to Navy property “what”
  • Establish personal responsibility (if any) “who”
  • Document inventory adjustments to stock records “why”
23
Q

DD 1149

A

(Requisition and Invoice/Shipping Document)

Open Purchase- procurement of materials which are excluded from MILSTRIP

24
Q

NAVSUP 1250-1

A

(Single Line Item Consumption Requisition Document)
used primarily for procuring materials or services

*Used mostly on subs

25
Q

COMNAVSURFORINST 6000.1 Series

A

SHIPBOARD MEDICAL DEPARTMENT PROCEDURES MANUAL

26
Q

Medical Equipment over what dollar amount must be approved by TYCOM prior to purchase?

A

$5,000 for LHA/LHD
$2,500 LPD/LSD
$1,500 all other ships

27
Q

Qualifications of a Survey Officer:

A 
Commissioned Officer
Warrant Officer
Enlisted E-7 and above
Civilian GS-09 and above
Not directly interested in the property being surveyed
28
Q

Fund types are normally seen as Fund Codes such as:

A 
NC or SC
NE or SE
NR or SR
N = Pacific Fleet
S = Atlantic Fleet
29
Q

DD 1348

A

(Issue Release Receipt)

used to follow up, modify, cancel, or trace previously submitted requisitions

30
Q

OPTARS

A

Operating Targets

-Annual funds issued by TYCOM

31
Q

Where are individual ship requirements such as # and location of FAB specified?

A

Appendix O

GENSPEC 652

32
Q

Additional guidance on requirements as determined by the Force Medical Officer may be found in

A

Section 1 “Supply Administration”

Subsection 3 under “Medical Material Requirements“

33
Q

What items cannot be purchased with OPTAR funds:

A

Weight control aids or provisions for special diets
Open purchase of medications for dependent use
Hearing conservation programs/materials not included on your AMMAL
Pest, rodent, insect control equipment or supplies
Non medical/dental material

34
Q

Every effort should be made to fill requirements from:

A

Federal Supply Catalog

35
Q

SERVMART/MEDMART:

A

Operated at various locations and carry a variety of medical items used aboard ship
Use in CONUS should be limited to smaller quantities, one time needs, abnormal usage, or similar situations

36
Q

What conditions require a survey to be initiated?

A
  • Sensitive items
  • Narcotics
  • Classified items
  • Arms, ammunition, and explosives
  • Pilferable items that are easily convertible to personal use
  • Missing an item worth $800 or more
  • Any discrepancy or repetitive loss when there is an indication or suspension of fraud, theft, or negligence
37
Q

Who is responsible for initiation of a survey?

A
  • DIVO or DH will determine if there is evidence substantial enough to initiate a survey request
  • Appointing Official will make final recommendation to the Approving Official
38
Q

Who is the approval authority for Open Purchase?

A

CO

39
Q

Justification for open purchase

A

Must indicate non-availability of item in Federal Supply System
or non-available substitute

40
Q

Medical equipment max unit price for LHA/LHD?

A

$5,000

41
Q

Medical equipment max unit price for LPD/LSD?

A

$2,500

42
Q

Medical equipment max unit price for all other ships?

A

$1,500

43
Q

NAVSUP P-485

A

Navy Supply Procedure Afloat

44
Q

If requirements are not a specific mission requirement, an allowance change should be submitted to who?

A

Naval Medical Logistic Command via Force/Fleet Medical Officer

45
Q

Refugee/Evacuation Material is required for:

A

All tenders, repair, and amphib ships

not included in the AMMAL

46
Q

Who will determine if there is enough evidence to initiate a survey?

A

DIVO/DH

47
Q

The appointing official makes a final recommendation to who?

A

The approving official

48
Q

Who is the approval authority for open purchase?

A

CO

Military Treatment Record Management (11 decks)

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