material management Flashcards
At the hospital level, these two functions are handled by a centralized material management department
Purchasing and Stockroom
oversees the ordering of
supplies and the processing of invoices
from vendors
Purchasing
maintains security and
inventory levels and issues supplies
throughout the facility
Stockroom
Clinical laboratories as a business require___ for
successful operation
raw materials
Goals of Material Management
ü Supplies arrive in a timely manner
ü Spoilage is reduced to a minimum
ü Backorders and delays are avoided.
ü Storage space is used to the best advantage.
ü The most economically advantageous price is obtained.
ü Financial resources are not tied up in inventory
Sequence of Purchasing
product specification
orders
receive
record
inventory
In order to determine the best products for laboratory use, ____
must be spent on product research leading to the development of
product specifications
time
Product specifications prepared
after such a study help ensure
adequate ____
quality of purchased reagents and supplies.
In addition, the
following considerations are important prior the purchase of the major equipment
- Written specifications must include a detailed description of the required equipment; specifications must never be made by verbal agreement.
- On-site visits to see equipment operating in other laboratories is encouraged.
- An environment necessary to accommodate the equipment must be
prepared in advance. - A more complicated decision is whether to buy major equipment
- Complete instruction manuals should be obtained with the instruments and preventive maintenance manuals should be available
- The newly acquired instruments in the laboratory must be reported to the DOH, Ministry of Health
products that meet specific time and price
criteria are classified as ___
supplies
Items that fall outside these criteria
are classified as ___.
capital items
Moreover, supplies may be classified as
Items that are consumed w/in a year
or have a shelf life of less than 1
year
Items below a certain price level, as
established by the comptroller even
though their shelf life exceeds 1 year.
CONSIDERATIONS IN PURCHASING SUPPLIES:
Only authorized staff members who are familiar with the quality of service
and reliability of supplies should place orders.
Delivery schedules are a major factor in determining whether a purchasing
system is in or out of control
High-use items should be delivered
frequently
An excellent method of doing this and
can save the laboratory time and
money is through a purchase order.
Only authorized staff members who are familiar with the quality of service
and reliability of supplies should place orders.
shrue or false
shrue
___ are a major factor in determining whether a purchasing system is in or out of control.
Delivery schedules
___ items should be delivered
frequently
High-use
is a document authorizing the purchase of a product or service from a
vendor
PURCHASE ORDER
purchase order could be classified as __
release orders or standing order
___ and manuals in which the
company agrees to deliver goods at a
predetermined price notified by the laboratory.
Release Order
is as annual contract in which
the companies agrees to deliver goods at a
predetermined price and on an established
schedule
Standing Order
Goods should be __- and ___ as soon as possible to
ensure that everything is delivered
or that some acknowledgment of
back ordered items is made.
unpacked and
inspected
___ or ___ goods
should be identified early in order
to assure replacement credit.
Damaged or defective
Three pieces of information must be agreed before the company’s bill will be
paid by most accounts payable systems
The purchase request must agree with
the invoice
The invoice must agree with the packing
slip
They must all agree with the final bill
from the compan
