Mandatory - Data Management Flashcards
Can you tell me about the retention of files and the Limitation Act 1980?
Provides timescales within which action may be taken (by issuing a claim form) for breaches of the law.
How long do I need to keep data for?
6 years if the contract is signed underhand. 12 years if signed as a deed. RICS recommends 15 years as this is the limitation period for most legal claims.
What type of data systems are used in our work?
Quality assurance filing system on the server.
Dropbox.
Microsoft Teams.
BCIS.
Eclipse rate library.
What are the benefits of a cloud based storage system?
Access content from anywhere.
Secure and password protected.
Can collaborate in real time.
Can restrict access to sensitive or confidential information.
What sources of cost data are available?
BCIS
SPONS
In house data
What are pricing books?
Publications that assist with estimating and the valuing of variations. SPONS issue a set.
What is the BCIS?
The Building Cost Information Service. Collates data and costs for the UK construction industry. Helps provide early cost advice and benchmarks. Part of the RICS.
What is the data protection act 2018?
Controls how my personal data is used by companies, organisations and the government.
What is GDPR?
General Data Protection Regulation. EU law on data and privacy. Also controls the transfer of data outside the EU and European Economic Area.
Who are the key persons in the GDPR?
Data Controller – person that decide how and why to collect the data. They are responsible for complying with the law.
Data Processor – A person that processes the data on behalf of the Controller, as per their instructions.
Data Subject – the person the data is about.
Data Protection Officer – guarantees the compliance with the data protection regulations.
What are the 7 key principles of GDPR?
- Lawfulness, fairness and transparency.
- Purpose limitation.
- Data minimalization.
- Accuracy.
- Storage limitation.
- Integrity and confidentiality.
- Accountability.
What are the 8 individual rights under GDPR?
- To be informed.
- To access.
- To rectification.
- To erasure.
- To restrict processing.
- To data portability.
- To object.
- To automated decision making and profiling.
How do you comply with GDPR in your role?
Understand my GDPR responsibilities.
Be open and honest with clients about use of their information.
Check consent procedures.
What is the Freedom of Information Act 2000?
Provides the public with access to information held by public authorities. Either public authorities are obliged to publish information about their activities, or the public can request information from them.
What should you consider before you destroy a document?
Is the document an original contract or legal document?
Might it be required for legal reasons?
Is the project still live?
Is there a back up copy available?
