Lesson 5 of Income Tax Planning: Entities Flashcards
Introduction!
One of the most important decisions new business owners have to make is?
The most common legal forms of business used in the USA
The selection process includes consideration of the following factors:
One of the most important decisions new business owners have to make is?
The selection of the entity type used for conducting business activites of the enterprise.
Most Common Forms of Business Entity Types in the USA are:
A Sole Proprietorship
A Partnership
A Limited Liability Partnership (LLP)
A Corporation
A Limited Liability Company (LLC)
Selection Process Includes Consideration of the Following Factors
Ease and Cost of Formation
Complexity of Management and Governance
Transferability and Dissolution
Liability Protection for Owners’ Personal Assets
Reporting Requirements and Taxation
Ease and Cost of Formation
Entities are almost always formed under state law. The state dictates the requirements for formation and the formalities that must be followed to maintain the entity’s legal status.
Proprietorships and general partnerships are less complex, inexpensive, and easy to form.
While the other entity types are more complex and more expensive to form.
Complexity of Management and Governance
The administrative requirements and formalities dictated by state law are the least burdensome for sole proprietorships and become more involved with the other entities.
Requirements can include:
-initial registration with the state,
-annual filing requirements
-state- imposed operational requirements that must be met to assure continuation of the entity’s legal status and the benefits that
the legal status brings.
Transferability and Dissolution
Transferability of an ownership interest is easiest with a proprietorship and becomes increasingly more difficult as we move along a spectrum of business entities to the C corporation.
Partnerships, limited partnerships, LLPs, FLPs, LLCs, S corporations, and smaller C corporations generally have limited or restricted transferability rights.
Unlike other business forms, proprietorships can be dissolved at the election of the owner and do not require formal steps for dissolution.
Liability Protection for Owners’ Personal Assets
Some business forms offer liability protection for investors. We refer to this protection as limited liability protection.
If liability protection is available, the investors in such business ventures or entities will not have their personal assets exposed to business (entity) debts or obligations.
This protection, which may be the most important factor in entity choice, is not available to proprietorships or general partnerships, nor to general partners of a limited partnership and only to a limited extent for limited
liability partnerships (LLP).
What Are the Situations in Which an Entity That Has Limited Liability Protection For Its Owners Under State Law can Lose That Protection?
The state requires that for such protection to continue, the entity must alert the public to its status in a clear and identifiable manner so as to put business creditors on notice that the entity has such protection.
Entities do this through markings on business correspondence such as invoices, letterhead, business cards, and through markings on vehicles (with the name and LLC or Inc. designated), which signals the limited liability status to the public.
Failure to maintain that identity in contracts and correspondence could result in a court “piercing the veil” of liability protection, which could result in personal liability for the owner(s). Piercing the veil means disregarding the legal status of the entity that gives the owners limited liability.
To avoid piercing the veil, the entity should keep its books and records separate from the personal books and records of the owners, segregate activities of business from personal affairs, follow corporate formalities such as meeting requirements and filings, and address all content in contracts and correspondence from the view point of the business entity (rather than the owners’).
The entities should also maintain a reasonable amount of liability insurance to protect the public (e.g., vehicle liability insurance) and are required to be vigilant in meeting any annual formalities to maintain the state-granted entity status.
Reporting Requirements and Taxation
States individually require annual filings and other types of reporting.
All entities that have employees have payroll reporting at both the state and federal level.
All entities that have retail sales have sales tax returns to prepare in states that impose sales taxes.
What are Sole Proprietorships?
Formation
Interest, Disposal of Interest, and Dissolution
Capital
Liability
Management/Operations
Income Taxation and Payroll (Social Security) Taxes
What Are Sole Proprietorships?
Sole proprictorships are business ventures owned and operated by a single individual.
A sole proprietorship arises when an individual engages in a business for profit.
A sole proprietorship can operate under the name of the owner or it can conduct business under a trade or fictitious name such as “The Corner Pocket.”
No filings are required with the Secretary of State and no annual filing fees are required.
There is no transfer of assets to the entity because the entity is considered a legal extension of the proprietor.
- The Business and the owner are closely related. The assets are treated as belonging to the owner.
Formation
Formation is easy and inexpensive, although the proprietorship may be required to obtain a local business license.
If the proprietorship will be collecting sales taxes, it must register with the state or local taxing authority.
Operation is easy in that all decisions are made by the proprietor.
Any trade names or assets are owned by the individual proprietor.
Interest, Disposal of Interest, and Dissolution
A proprietor has a 100 percent interest in the proprietorship assets and income.
It is relatively easy to sell assets of a proprietorship, but it does require finding a buyer.
Dissolution is achieved by simply discontinuing business operations and paying creditors or by the death of the proprietor.
Capital
Capital for a proprietorship is limited to the resources of the proprietor including the proprietor’s ability to borrow.
Liability
One of the major disadvantages of a sole proprietorship is the potential legal liability.
The sole proprietor is personally legally liable for the debts and torts of his sole proprietorship business.
Management/Operations
The proprietor has the day-to-day management and decision-making responsibilities, including the hiring and firing of employees. There is no guarantee of continuity beyond the proprietor.
Income Taxation and Payroll (Social Security) Taxes
The cost of tax compliance is low because the proprietor simply adds a Schedule C to his Form 1040.
The proprietor conducts business under his own Social Security number unless the proprietor hires employees, in which case an Employer Identification Number (EIN) must be obtained.
A sole proprietor does not have to pay unemployment taxes on himself, but he must pay unemployment taxes for his employees.
The proprietor does pay self-employment tax
(up to 15.3 percent) on his own earnings and one-half of Social Security taxes for his employees.
The proprietor can deduct all ordinary and necessary business expenses from gross income. The business deductions are in Part Il of Schedule C.
The net profit or loss from Schedule C is then carried over to the Form 1040.
The proprietor may also make deductible contributions to a qualified or other retirement plan, but these contributions are reported on his Form 1040 as a deduction for AGI.
To Calculate The Self-Emplopyed Individual’s Contribution to the Keogh Plan, Utilize the Following Formulas
The 92.35% of the calculation is designed to make sure flow-through entities get treated similarly to c-corps. A c-corp’s net earning already reflect the deduction taken for the employer portion of FICA taxes.
Social Security wage base for 2023 is $160,200.
Social security tax is 6.2% and Medicare tax is 1.45%
Self-Employed Contribution Rate Formula
When solving the Keogh contribution calculation, it is important to understand that while 25 percent of compensation is the limit for deductible employee contributions, the self-employed individual maximum contribution is 25 percent of the self-employed individual’s earned income. The 25 percent of earned income
effectively translates to 20 percent of net self-employed income less one-half of self employment tax.
If a self-employed individual hires an employee, they must contribute equally. If the employee is given 15%, the employer must use 15% in the self-employment calculation: 15% divided by 1+15% = 13% contribution for the employer.
Calculate Self-Employment Tax
Note that the “Up to $160,200” means if the “Net Earnings Subject to Self Employment Tax” is more than $160,200 you use $160,200. If less use the Earnings Subject to Self Employment Tax number.
The Plus 2.9% on call income is multiplied by the “Net Earnings Subject to Self Employment Tax.”
Calculate The Self Employed Individuals’s Qualified Plan Contribution Formula
Do not forget to half the “Self Employment Tax” you calculated above.
Example
Alex has Schedule C net income of $200,000 and wants to know the maximum amount he
can contribute to a Keogh profit sharing plan. In this instance Alex can contribute $37,642 to
the plan. The contribution is calculated as follows:
When Solving the Keogh Contribution
When solving the Keogh contribution calculation, it is important to understand that while 25 percent of compensation is the limit for deductible employee contributions, the self-employed individual maximum contribution is 25 percent of the self-employed individual’s earned income. The 25 percent of earned income
effectively translates to 20 percent of net self-employed income less one-half of self employment tax.
If a self-employed individual hires an employee, they must contribute equally. If the employee is given 15%, the employer must use 15% in the self-employment calculation: 15% divided by 1+15% = 13% contribution for the employer.
Advantages of Sole Proprietorships
Easy to form
Simple to operate
Easy to sell business assets
Few administrative burdens
Income is generally passed through to the owner on Schedule C of Form 1040
Disadvantages of Sole Proprietorships
Generally have limited sources of capital
Unlimited liability
No guarantee of continuity beyond the proprietor
Business income is subject to self-employment tax
General Partnerships!
What are General Partnerships?
Formation
Interest, Disposal of Interest, and Dissolution
Capital
Liability
Management/Operations
Income Taxation and Payroll (Social Security) Taxes
What are General Partnerships?
Partnerships are joint business ventures among two or more persons or entities to conduct a business as co-owners under their names or under a trade or fictitious name.
A partnership is automatically created when two or more individuals conduct business for a profit.
There are different types of partnerships including general partnerships and limited partnerships.
Typically, general partnerships are not required to be registered with the Secretary of State in the state of formation, but limited partnerships are required to register.
Each general partner is a general agent for the business and can participate fully in management and act with full authority for the firm.
Formation
Although partnerships are easy to form, state law will govern the relative rights and obligations of the partners (including equal sharing of profits and losses regardless of contributions of property or effort), unless there is a
contrary agreement among the partners.
Ownership of a general partnership may be in the form of partnership units, shares, or percentages.
Interest, Disposal of Interest, and Dissolution
A partner’s interest in a partnership is frequently referred to as his partnership percentage interest.
The partners usually have voting power in proportion to their ownership interest.
It is generally difficult to dispose of a partnership interest because any buyer will not only have to evaluate the business, but also the other partners. In addition, partnership agreements often require the approval of non-selling
partners before a partner’s share can be sold to an outside party.
Partnership dissolution is either voluntary or judicial (ordered by a court). Partners usually vote for voluntary dissolution and, if affirmed, pay creditors and then distribute remaining assets to partners in accordance with either the partnership agreement or in proportion to their individual partnership interests.
Judicial dissolution may be necessary when the partners cannot agree on how to conduct the business or whether to dissolve the entity. This situation is most likely to arise when partnership votes are required to be unanimous.
Capital
The amount of capital contributed usually determines the ownership interest of a partner in a partnership.
However, sometimes partners allocate ownership interest differently from capital contributed. Such a situation could occur when one partner brings ideas and talent and the other brings money.
Whenever partners are deviating from ownership based on capital contributed, there should be a written partnership agreement that clarifies partnership interests and each partner’s distributive share of partnership profits and losses.
Liability
The co-owner partners share the risks and rewards of the business. Each partner is jointly and severally liable for partnership obligations. Like a sole proprietorship, a partner’s personal assets can be seized to satisfy partnership
obligations.
A principal disadvantage of the general partnership arrangement is that all general partners in a partnership are subject to joint and several liability for the debts and obligations of the partnership.
Management/Operations
Partnerships are generally managed equally by all partners. It is possible to name a “managing partner” to have responsibilities for some specific task or day-to-day operations.
Partnerships can even appoint presidents and
vice presidents as officers. If so, these should be spelled out in the written partnership agreement.
Partnerships are not required to have annual meetings of partners, but rather have a relatively relaxed set of rules regarding formalities.
Employees of general partnerships are eligible to receive a wide variety of tax-free fringe benefits provided by the employer such as health care. This is not so for partners since partners are not considered to be employees for most employee fringe benefit purposes.
However, partners can participate in company-sponsored retirement plans, but they have the same limitations as proprietors in terms of calculations (see discussion under
proprietorships).
Income Taxation and Payroll (Social Security) Taxation
General Taxation
Tax Ramifications of Formation of a Partnership
Tax Ramification of Business Operation of a Partnership
Tax Ramification of Withdrawals or Distributions from a Partnership
General Taxation
Partnerships are not subject to entity level taxation.
-In partnerships, the business itself doesn’t pay taxes; instead, the profits and losses are passed through to the individual partners, who report them on their personal tax returns.
Partnerships file a Form 1065, including Schedule K, which is the summary of all distributive items to individual partners. Income and losses are then “passed through” to the individual partners in proportion to their partnership interests on Form 1065 Schedule K-1 regardless of whether the income is distributed to partners in the form of cash.
All partnership business net income is subject to self-employment tax up to 15.3 percent.
Partnerships are legal entities and thus are required to obtain a Federal Employer Identification Number (FEIN).
Partnerships can deduct all “ordinary and necessary” business expenses from their income.
Partners can deduct partnership losses against other ordinary income to the extent of their investment (or their at-risk amount, as discussed in Passive Activities).
However, passive partners (those not actively involved in the enterprise) may not be able to deduct losses due to passive activity rules even if
they are at-risk. Limited partners may not be subject to self-employment tax.
Tax Ramifications of Formation of a Partnership
Partners may form a partnership by contributing cash, property, or services to the partnership in exchange for an ownership interest.
When a partner contributes cash or property to the partnership, no gain or loss is recognized and the partners basis in the partnership is equal to the value of the cash contributed or the adjusted basis of the property contributed.
If a partner contributes personal or professional services to the partnership, the partner must recognize ordinary compensation income for the value of the services. The amount of income recognized becomes the partner’s basis in his or her partnership interest.
Example
Shane would like to become a partner in the Guidry Brothers partnership. Shane contributes the following to Guidry Brothers in exchange for a 50 percent general partnership interest:
- $20,000 cash
- Land with a FMV of $100,000 (Shane’s basis is $80,000
- $10,000 in services
Shane would recognize ordinary income of $10,000, the value of the services he contributed to the partnership. His basis in the partnership interest would be the cash plus his basis in the land plus the ordinary income that he recognized for his services, or $110,000 ($20,000 + $80,000 +
$10,000).
Tax Ramification of Business Operation of a Partnership
The partnership must file Form 1065, which is an information return, even though it is not required to pay tax at the entity level.
Each partner’s share of income and expense items is then reported on Form 1065 Schedule
K-1. The partnership is required to provide this form to both the IRS and to each partner.
The partner’s adjusted basis in his partnership interest is adjusted each year to reflect the allocated items of income and expense.
- The partner’s adjusted basis is increased by his share of income, and is decreased by his share of
partnership losses, nondeductible expenses, and distributions.
Example
Continuing with the example above, if Guidry Brothers reported earnings of $80,000 for the first year, Shane, a 50 percent partner, would report $40,000 of ordinary income on his federal
income tax return even if no cash was actually distributed. His basis in the partnership after the
first year would be adjusted to $150,000 ($110,000 original basis + $40,000 of allocated
income). Since Shane is a general partner, the $40,000 distributable share of partnership earn-
ings would also be subject to self-employment tax.
Tax Ramification of Withdrawals or Distributions from a Partnership
Partners may withdraw cash or property from the partnership to meet their needs or as advance
payments of their share of partnership income.
A withdrawal is treated as a return of capital and, therefore, is not generally taxable. However, the
withdrawal does reduce the partner’s adjusted basis in the partnership.
Once the partner’s basis has been reduced to zero, any additional withdrawals taken from the
partnership will result in a capital gain to the partner.
Example
Continuing with the example above, if Shane decides to withdraw $20,000 of his share of the
income, his basis would be reduced to $130,000 ($150,000 - $20,000). Later in the same year,
Shane decides to take a distribution of $140,000 from Guidry Brothers. The first $130,000
reduces his adjusted basis in the partnership to zero and is not taxable because it is treated as a
retum of capital. The last $10,000, however, will be treated as a capital gain to Shane.
Advantages of General Partnerships
More sources of initial capital than proprietorships.
Usually have more management resources available than proprietorships.
Have fewer administrative burdens than corporations.
Income and losses are generally passed through to the partners for tax purposes.
Disadvantages of General Partnerships
Transfer of interests is more difficult than for proprietorships.
Unlimited liability - each partner is liable for partnership debts and obligations.
Partnership income tax and basis adjustment rules can be complex.
Business net income is subject to self-employment tax.
Partners are entitled to few tax-free fringe benefits that are generally available to
employees.
Limited Partnerships!
What are Limited Partnerships (LP)?
Formation
Interest, Disposal of Interest, and Dissolution
Capital
Liability
Management/Operations
Income Taxation and Payroll (Social Security) Taxes
What are Limited Partnerships (LP)?
Limited partnerships are associations of two or more persons as co-owners to carry on a business for profit except that one or more of the partners have limited participation in the management of the venture and thus
limited risk exposure.
If the limited parners participate in the management of the enterprise, they become general partners for liability purposes.
In the normal limited partnership, there
is at least one general partner.
Formation
Limited partnerships are generally required to file a partnership agreement or any other required documentation with the domiciliary state to establish the limited partnership.
Those states that require initial filings also require
annual filings to maintain the entity status.
The written partnership agreement specifies which partners are limited partners and which partners are general partners.
Interest, Disposal of Interest, and Dissolution
The dissolution and transfer of an interest in a limited partnership is essentially the same as for a general partnership.
Although the limited liability feature might attract more buyers, the inability for limited partners to
have a say in the day-to-day operations of the company is likely to make the transfer of a limited partnership share very difficult.
Capital
It is easier to raise capital in a limited partnership than in a general partnership because of the availability of the liability shield for the non-managing limited partners.
However, the limited liability may negatively affect the partnership’s ability to obtain outside financing.
Third party lenders may desire personal guarantees from the partners (which would partially defeat the benefits associated with the limited liability feature).
Liability
Liability for limited partners is limited as long as they refrain from participating in the management of the enterprise.
The general partners, who are responsible for the day-to-day operations in a limited partnership, have unlimited liability for enterprise debts and obligations.
Examples
Rudy Smith buys a limited partnership interest in Smith Brothers. Unless there is a general partner who also has the last name “Smith,” Rudy may lose his limited liability status.
Amelia invests in a limited partnership. She is interested in participating in the day-to-day man-
agement of the limited partnership. If Amelia is a limited partner, and she actually does participate in the day-to-day management of the limited partnership, she will risk losing her limited
liability status.
Management/Operations
A limited partnership is somewhat of a hybrid entity. The general partners run the business and are exposed to personal liability.
The limited partners must avoid making management decisions to protect their limited liability status
Income Taxation and Payroll (Social Security) Taxes
A
Timited partners are not usually subject to self-employment tax since they are passive investors who do not participate in management.
The general partners in a limited partnership have self-employment income. As with
the general partnership, the entity files a Form 1065 and issues Schedule K-1s to both its general and limited partners.
Advantages of Limited Partnership (LP)
Favorable pass-through partnership taxation status.
Flexibility in structuring ownership interests.
Limited partners are not personally liable for the debts and obligations of the limited partnership as long as they do not engage in management.
Disadvantages of Limited Partnership (LP)
Must file with the state to register.
In most states, general partners are liable for debts and other obligations of the limited partnership.
Losses for limited partners are generally passive losses.
Limited Liability Partnerships (LLP)!
What are Limited Liability Partnerships (LLP)?
Formation
Interest, Disposal of Interest, and Dissolution
Capital
Liability
Management/Operations
Income Taxation and Payroll (Social Security) Taxes