Lesson 4: Organizing Technical Activities Flashcards
It is a management function which refers to “the structuring of resources and activities to accomplish objectives in on efficient and effective manner.
Organizing
It is the arrangement or relationship of positions within an organization
Structure
When structuring an organization, the engineer manager must be concerned with the following:
Give the 5.
- Division of Labor
- Delegation of Authority
- Departmentation
- Span of control
- Coordination
Among the 5, it is determining the scope of work and how it is combined in a job.
- Division of Labor
Among the 5, it is the process of assigning various degrees of decision-making authority to subordinates.
- Delegation of Authority
Among the 5, it is the grouping of related jobs, activities, or processes into major organizational subunits.
- Departmentation
Among the 5, it is the number of people who report directly to a given manager.
- Span of control
Among the 5, it is the linking of activities in the organization that serves to achieve common goal or objective.
- Coordination
______________________ is “the structure that details lines of responsibilities, authority, and position.
Formal Organization
The formal structure is described by management through:
Give the 3.
- The _________________ is a diagram of the organization’s official positions and formal lines of authority.
- The ___________________ provides written descriptions of authority relationships, details the functions of major organizational units, and describes job procedures.
- The _______________ describes personnel activities and company policies.
- organization chart
- organizational manual and
- policy manuals
A group is ___________ when members of an organization spontaneously form a group with friendship as a principal reason for belonging
informal
Organizations may be classified into three types:
Give the 3.
- _________________ - this is a form of departmentalization in which everyone engaged in one functional activity, such as engineering or marketing, is grouped into one unit.
- ____________________ - this refers to the organization of a company by divisions that brings together all those involved with a certain type of product or customer.
- ____________________ - an organizational structure in which each employee reports to both a functional or division manager and a group manager.
- Functional organization
- Product or market organization
- Matrix organization
Organizations may be classified into three types:
_____________________________are very effective in smaller firms,· especially “single-business firms where key activities revolve around well-defined skills and areas of specialization.”
Functional organization Structure
Organizations may be classified into three types:
_____________________________, with its feature of operating by divisions, is “appropriate for a large corporation with many product lines in several related industries.”
Product or Market organization Structure
Organizations may be classified into three types:
_____________________________ “is a structure with two (or more) channels of command, two lines of budget authority, and two sources of performance and reward. “
Matrix organization Structure
The delegation of authority is a requisite for effective organizing. It consists of three types.
Give the 3.
- _______________ - a manager’s right to tell subordinates what to do and see that they do it.
- _______________ - a staff specialist’s right to give advice to a superior.
- ____________________ - a specialist’s right to oversee lower level personnel involved in that specialty, regardless of where the personnel are in the organization.
- Line authority
- Staff authority
- Functional authority
Staff officers may be classified into the following:
Give the 2.
- ______________ - those individuals assigned to a specific manager to provide needed staff services.
- _______________ - those individuals providing needed staff services for the whole organization.
- Personal staff
- Specialized staff
A ______________ is a formal group of persons formed for a specific purpose.
committee
Committees may be classified as follows:
Give the 2.
- ______________ - one created for a short-term purpose and have a limited life. An example is the committee created to manage the anniversary festivities of a certain firm.
- ___________________ - it is a relatively permanent committee that deals with issues on an ongoing basis. An example is the grievance committee set up to handle initially complaints from employees of the organization.
- Ad hoc committee
- Standing committee
