Lesson 4: Organizing Technical Activities

Question 1

It is a management function which refers to “the structuring of resources and activities to accomplish objectives in on efficient and effective manner.

Answer 1

Organizing

Question 2

It is the arrangement or relationship of positions within an organization

Answer 2

Structure

Question 3

When structuring an organization, the engineer manager must be concerned with the following:

Give the 5.

Answer 3

1. Division of Labor
2. Delegation of Authority
3. Departmentation
4. Span of control
5. Coordination

Question 4

Among the 5, it is determining the scope of work and how it is combined in a job.

Answer 4

1. Division of Labor

Question 5

Among the 5, it is the process of assigning various degrees of decision-making authority to subordinates.

Answer 5

2. Delegation of Authority

Question 6

Among the 5, it is the grouping of related jobs, activities, or processes into major organizational subunits.

Answer 6

3. Departmentation

Question 7

Among the 5, it is the number of people who report directly to a given manager.

Answer 7

4. Span of control

Question 8

Among the 5, it is the linking of activities in the organization that serves to achieve common goal or objective.

Answer 8

5. Coordination

Question 9

______________________ is “the structure that details lines of responsibilities, authority, and position.

Answer 9

Formal Organization

Question 10

The formal structure is described by management through:

Give the 3.

1. The _________________ is a diagram of the organization’s official positions and formal lines of authority.
2. The ___________________ provides written descriptions of authority relationships, details the functions of major organizational units, and describes job procedures.
3. The _______________ describes personnel activities and company policies.

Answer 10

1. organization chart
2. organizational manual and
3. policy manuals

Question 11

A group is ___________ when members of an organization spontaneously form a group with friendship as a principal reason for belonging

Answer 11

informal

Question 12

Organizations may be classified into three types:

Give the 3.

1. _________________ - this is a form of departmentalization in which everyone engaged in one functional activity, such as engineering or marketing, is grouped into one unit.
2. ____________________ - this refers to the organization of a company by divisions that brings together all those involved with a certain type of product or customer.
3. ____________________ - an organizational structure in which each employee reports to both a functional or division manager and a group manager.

Answer 12

1. Functional organization
2. Product or market organization
3. Matrix organization

Question 13

Organizations may be classified into three types:

_____________________________are very effective in smaller firms,· especially “single-business firms where key activities revolve around well-defined skills and areas of specialization.”

Answer 13

Functional organization Structure

Question 14

Organizations may be classified into three types:

_____________________________, with its feature of operating by divisions, is “appropriate for a large corporation with many product lines in several related industries.”

Answer 14

Product or Market organization Structure

Question 15

Organizations may be classified into three types:

_____________________________ “is a structure with two (or more) channels of command, two lines of budget authority, and two sources of performance and reward. “

Answer 15

Matrix organization Structure

Question 16

The delegation of authority is a requisite for effective organizing. It consists of three types.

Give the 3.

1. _______________ - a manager’s right to tell subordinates what to do and see that they do it.
2. _______________ - a staff specialist’s right to give advice to a superior.
3. ____________________ - a specialist’s right to oversee lower level personnel involved in that specialty, regardless of where the personnel are in the organization.

Answer 16

1. Line authority
2. Staff authority
3. Functional authority

Question 17

Staff officers may be classified into the following:

Give the 2.

1. ______________ - those individuals assigned to a specific manager to provide needed staff services.
2. _______________ - those individuals providing needed staff services for the whole organization.

Answer 17

1. Personal staff
2. Specialized staff

Question 18

A ______________ is a formal group of persons formed for a specific purpose.

Answer 18

committee

Question 19

Committees may be classified as follows:

Give the 2.

1. ______________ - one created for a short-term purpose and have a limited life. An example is the committee created to manage the anniversary festivities of a certain firm.
2. ___________________ - it is a relatively permanent committee that deals with issues on an ongoing basis. An example is the grievance committee set up to handle initially complaints from employees of the organization.

Answer 19

1. Ad hoc committee
2. Standing committee