Learn Through Questions Flashcards
How many levels do the PRINCE2 Project Organization and PRINCE2 Project Management Team have?
The Project Organization has four levels and the Project Management Team has three levels. The difference is that the Corporate or Programme Management level is the top level in the Project Organization, but the top level in the Project Team is the Project Board. Take a Look at the Organization diagram.
What happens to the Project Team once the project is complete?
The Project Team is a temporary structure that is created for the project, so once the project is complete, the Project Team is disbanded.
What is the difference between the Project Management Structure and Project Management Team?
The Project Management Structure refers to the PRINCE2 organization itself and shows four levels, while the Project Management Team refers to the team in the project, which has just three levels.
Name the four levels in a Project Management Structure, which is also referred to as the PRINCE2 Organization.
The four levels in a Project Management Structure are: • Corporate or Programme Management • Project Board • Project Manager • Team Manager
Name the three levels in a Project Management Team. Which level is not mandatory?
The three levels are the Project Board, Project Manager, and Team Manager. Some smaller projects may not have a Team Manager, therefore the Team Members will report directly to the Project Manager. So we can say that a project team can have two or three levels.
What does PMO stand for?
PMO stands for Programme Management Office or Project Management Office. Other names are Project Office and Program Office.
Finish this sentence: “A programme is a group of related ______.”
“A programme is a group of related projects”.
Name the three roles in the Project Board.
The three roles in the Project Board are:
1) the Executive,
2) the Senior User,
3) the Senior Supplier.
Who is responsible for the success of the project and has the necessary authority to take decisions and approve all major plans for the project? They also approve the completion of each stage and authorize the start of the next.
The Project Board.
Who represents the Business interests of the project and owns the Business Case?
The Executive represents the business interests of the project and owns the business case.
Who is usually responsible for designing and appointing the Project Management team?
The Executive is usually responsible for designing and appointing the Project Management team, including the rest of the Project Board.
Which level of the organization sits outside the Project Management team and is responsible for commissioning the project?
The Corporate or Programme Management level is responsible for commissioning the project and is also responsible for identifying the Executive.
Who represents the user interests in the Project Board and is responsible for the specification of the required products?
This is the Senior User, and they are also responsible to check that the final products meet the required specification.
Who specifies the expected benefits at the start of the project and reports to the Project Board on the benefits that are being realized during the project?
The Senior User specifies the expected benefits and reports on the benefits to the Project Board during the project. The Benefits Review Plan is maintained by the Project Manager, but the Senior User is responsible for keeping the Project Board up to date.
Who represents the interests of those designing, developing, facilitating and implementing the project’s products?
This is the Senior Supplier. This can be a person in the company or one from an outside company.
Which two roles in the Project Board can be assigned to one person?
The Executive and the Senior User can be assigned to one person. e.g.: The head of a department that will use the end-product may decide to be both the Executive and the Senior User. This means that a Project Board can have a minimum of two persons.
Who runs the project on behalf of the Project Board?
The Project Manager runs the project on behalf of the Project Board. The Project Manager has the responsibility to produce the required products to the required quality within the specified times and cost.
Name some of the skills that the Project Manager should have. Which of these skills are used most often? (Tip: Think of the PRINCE2 Themes.)
The Project Manager is required to have many skills, such as Communication, Cost Management, Quality, Change Management, Requirements Analysis or User Needs, Planning, Monitoring, Facilitating and Risk Analysis. Communication is said to take more than 70% of the Project Manager’s time.
Which of the following Roles in a Project Team may not be required: the Executive, the Senior User, the Senior Supplier, the Project Manager or the Team Manager?
On smaller projects, the Team Manager may not be required. So the Team Members who create the products can report directly to the Project Manager. The other four roles are mandatory.
Can the Project Manager be a member of the Project Board?
The Project Manager cannot be a member of the Project Board.
Who has the responsibility to produce the products that were assigned in Work Packages by the Project Manager?
The Team Manager has this responsibility and also the responsibility to provide regular status reports on their progress. This allows the Project Manager to monitor their work.
Can the Team Manager create their own Team Plans for their Team or do these have to be created by the Project Manager?
Team Plans are created by the Team Manager. The Project Manager can review the plans.
Look at the Process Model Diagram: How many times can the items in blue be executed or done in the project?
All blue items are executed once.
Look at the Process Model Diagram: How many times can the items in Green be executed or done in the project?
All green items are executed once for each stage. So if a project has four stages after the Initiation stage, the items in green are mostly executed four times
Look at the Process Model Diagram: How many times can the items in Orange be executed or done in the project?
Orange items can be executed multiple times in a stage. e.g.: The Highlight report is what we call a Time-Driven report. It can be sent each week during a stage to the Project Board and the Project Board can give Guidance and Instructions to the Project Manager at any time
This process is for Senior Management and shows how the Senior Management controls the project. Which process am I referring to?
This is the Directing a Project Process. It is where the Project Board sits.
This is a very short pre-project process that gathers the necessary data to start the project. Which process am I referring to?
This is the Starting up a Project Process and it can also be referred to as the SU process.
This process examines the justification of the project and creates the Project Initiation documents. Which process am I referring to?
This is the Initiating a Project process and it can also be referred to as the IP or Initiation Process.
This process describes the PM’s day-to-day monitoring and control activities. Which process am I referring to?
This is the Controlling a Stage Process. It is where the Project Manager does most of their work.
This process provides a controlled way to complete a stage and plan the next one. Which process am I referring to?
This is the Managing a Stage Boundaries process, also referred to as the SB process.
This process delivers the products. It is where the products get produced by the team members. Which process am I referring to?
This is the Managing Product Delivery process, also referred to as the MP process. It is where the Team Manager works.
This process confirms delivery of the products and prepares the project for closure. Which process am I referring to?
This is the Closing a Project Process or the CP process. Note: The Project Manager prepares the project for closure but it is closed by the Project Board.
What is the name of the document that is written outside the project before the project starts?
This is the Project Mandate and it is usually written by a senior person in the organization.
What does the project mandate document consist of? Name the one item that the project mandate should contain and one other item.
According to PRINCE2, the project mandate only has to suggest the Executive and the Project Manager: Other information that can be added to the project mandate are:
• The Main objective of the Project
• The Business Case, which describes the reasons for the project
• Project Scope in high-level terms
• Customers quality expectations
If you know two parts, then it is good.
What is known to be the trigger to start the project?
The project mandate document is known to be the trigger to start the project.
Which process has the project mandate as an input?
The Starting up a Project process has the project mandate document as an input.