18 : Closing a Project Flashcards
The objective of these questions is to get you to think from a PRINCE2 point of view, learn about PRINCE2 at the same time and hold on to this knowledge. And most important don’t worry if you do use the exam same terms as I do in the answers. It is more important that you understand the answers.
Who carries out the work in Closing a Project?
The Project Manager carries out the work in Closing a Project.
Who Closes the Project, the Project Manager or the Project Board?
The Project Manager prepares the project to be closed but it is the Project Board who closes the project, in the activity “Authorize Project Closure”.
Fill in the blanks: The purpose of the Closing a Project process is to provide a fixed point to check that the project has reached its BLANK and that BLANK have been accepted.
The purpose of the Closing a Project process is to provide a fixed point to check that the project has reached its objectives and that the products have been accepted.
Why is the Benefits Review Plan updated in the Closing a Project process and why not closed before the project ends?
One of the most important ways to measure the success of a project is to check that the expected benefits have been delivered by the project. Some benefits can be measured during the project but most likely the products must be in production for some time, e.g., 6 months, 2 years, 5 years before all benefits can be measured. Therefore the Project Manager plans a Benefits Review meeting in the future after the project is closed.
In which document does the Project Manager refer to for guidelines on how to hand over products in the Closing a Project process?
The Project Manager refers to the Configuration Management Strategy document for information on how to hand over the products, e.g., check if future support is in place, confirm acceptance and updating the Configuration Item Records.
What are the main documents from the Project Initiation documentation that the Project Manager uses to compare base lined versions with current versions?
The documents used are:
• Project Plan, this includes information on products, time & cost
• Business Case
• Benefits which is part of the business case
