HPM 10.3 Personnel Transactions Manual Flashcards
Any person having probationary or permanent status has the privilege (not right) of requesting reinstatement if separated from his/her position by:
HPM 10.3 CH 3
By resignation, By service retirement,
By termination from limited term, temporary, career executive assignment,
or exempt appointment,
Absence without leave, whether voluntary or involuntary (refer to
Government Code Section 19996.2), or
Without a break in continuity of state service to accept another civil service or exempt appointment.
Reinstatement within 6 months of separation requires?
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No academy training required
Swear in as state employee and peace officer powers reinstated
Mandatory training at area level: shooting policy, pursuit policy PMA and OST
Separation longer than 6 months?
HPM 10.3 CH3
Required to attend academy reinstatement training, be sworn in as state employee and after successful completion of training peace officer powers will be reinstated
T/F: All permissive reinstated employees must serve a one year probationary period?
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True
All reinstated employees _______ be required to serve a one year term in their initial field assignment.
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Shall
Mandatory reinstatement, the employee is required to do the following:
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Shall submit application with CALPERS requesting reinstatement
Once approved thru CALPRS, the employee must successfully complete: PPT, Background, Medical Exam, and Psychological Eval
Advance 60 day written notice, is not, applicable to which type of transfer?
HPM 10.3 CH 4
Mandatory transfer which does not reasonably require an employee to move
Voluntary transfer
Administrative transfer which is a matter of mutual agreement
Mandatory transfer as a result of a layoff situation
All requests to reside out of state ______ be made to the Commissioner through the appropriate chain of command, and no approval _____ granted until such time as the Commissioner her approved the request.
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Shall be
Shall be
Maximum travel distance from residence to work location when using a state vehicle
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Commanders using state vehicle shall not exceed 70 miles
Noncommand employees using a state vehicle shall not exceed 50 miles
An Employee _________ attain permanent status in the classification until the prescribed probationary period has been satisfactorily completed
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Shall not
T/F: Mandatory Reinstatees are required to complete one year of probation
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False
During a 6 month probationary period, the employee shall receive:
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Written appraisal every 2 months, 4 months and 6 months.
Employee must work a minimum of 840 hours
During a 12 month probationary period the employee will receive:
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Written appraisal every 4 months, 8 months and 12 months
Employee must work a minimum of 1680 hours
What are the four types of Discretionary Leave?
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Regular leave of absence
Adoption leave
Temporary leave of absence
Informal leave
What would be considered nondiscretionary leave?
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Pregnancy/parental leave Veterans’ educational leave Military leave Spousal military leave Family and Medical leave act Nonindustrial disability insurance (NDI) Leave State disability insurance (SDI) leave
Commanders may grant a temporary leave of absence to any employee for a period not to exceed______
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30 calendar days
Commanders may grant an informal leave of absence without pay for a period not to exceed ___
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11 working days in a
22-day pay period or 10 working days in a 21-day pay period or 11 consecutive working days between pay periods.
When an employee first becomes aware of her pregnancy, she shall
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notify her commander and submit a statement from her medical care provider regarding her ability to perform full or limited duties. An estimated date of delivery must be included in the statement.
T/F: To be eligible for FMLA/CFRA benefits, an employee must have at least 12 months of state service; and, have worked at least 1,250 hours (actual time worked) during the prior 12 months (the hours need not be consecutive). The 12-month period is measured backwards from the date an employee uses any FMLA/CFRA leave.
HPM 10.3 CH 8
True
The FMLA/CFRA authorizes an eligible employee to take up to a total of 12 weeks of paid or unpaid job-protected leave with employer-paid health, dental, and vision benefits per calendar year for one or more of the following reasons:
HPM 10.3 CH 8
The birth, adoption, or foster care placement of a child (leave must conclude within 12 months of the birth or placement).To care for a spouse (or domestic partner under CFRA), parent, or child who has a serious health condition. The employee’s own serious health condition.
The employee is a victim of domestic violence
For an employee to be considered AWOL, how many days of missed work is required
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5 consecutive days
Informal Leave of Absence is reported as what?
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Dock
An employee should notify his/her commander of military leave at least how many days prior to the date of the leave?
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At least 30 days
When must an employee submit a CHP 318, Notice of Intent to Engage in Secondary Employment Activity?
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Prior to engaging in any secondary employment activity, even if on vacation or any leaves of absence with pay
What shall a commander do if an employee does not indicate an expiration date on the CHP 318 during its annual review?
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Commander shall set expiration date to coincide with next performance appraisal.
When does a CHP 318, Secondary Employment Request, automatically expire?
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Employee notes expiration date
Change is secondary employment
Termination of second job
Employee transfer
If no date shown, commander shall set the date to coincide with next annual performance appraisal date
What shall a commander do, should he/she desire to cancel an employee’s secondary employment for cause?
HPM 10.3 CH 14
Receive prior approval from the next level of review
Give copy of written cancellation to the employee
Confirming report shall be sent to the review level
What happens to secondary employment requests when an employee is on sick leave, injury, or limited duty status?
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Automatically suspended
a matter of good practice, lunchtime should be granted at what time?
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No earlier than 3 hours after start of shift
No later than 3 hours before the end of shift
What shall a commander do if the employee fails to improve performance that may result in denial of a PFP salary increase?
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Face to face discussion Document Place memo in employee’s file Note if employee refuses to sign Provide employee copy of the memo
For the purpose of assigning voluntary overtime details, uniformed employees shall not be considered available if the assignment would result in the employee working more than ____ hours in any 24 hour period.
HPM 10.3 CH24
16.5
Overtime will be credited on a ____ hour basis with a fill _____ hour credit to be granted if half or more of the period is worked. Smaller fractional units will not be accumulated.
HPM 10.3 CH 24
Quarter, quarter
