HEALTH MANAGEMENT INFORMATION SYSTEM (CHAPTER 6; MIDTERM) Flashcards
an information system specially designed to assist in the management and planning of health programs, as opposed to delivery of care
HEALTH MANAGEMENT INFORMATION SYSTEM
what does HMIS support in health facilities and organizations
PLANNING, MANAGEMENT, AND DECISION-MAKING
clinical studies assist in the understanding of medical terminology, clinical procedures, and database processes
HEALTH
management principles enhanced by finance, law, and planning help administer the health care enterprise
MANAGEMENT
the ability to analyze systems and to design and implement advanced computer applications make the transfer of patient information efficient and effective
INFORMATION SYSTEMS
according to the Ministry of Health, HMIS is
RELEVANT, FUNCTIONAL, INTEGRATED, COLLECTED
information collected is related to the policies and goals of the healthcare institution, and to the responsibilities of the health professionals at the level of collection
RELEVANT
information collected is used immediately for management and should not wait for feedback from higher levels
FUNCTIONAL
one set of forms and no duplication of reporting
INTEGRATED
collected on a routine basis from every health unit
COLLECTED
7 roles of HMIS
COMPLETE
CONSISTENT
CLEAR
SIMPLE
COST-EFFECTIVE
ACCESSIBLE
CONFIDENTIAL
provide information on all key aspects of the health system without duplication
COMPLETE
definitions should be consistent if similar information is provided by different sources
CONSISTENT
should be very clear what all the elements are measuring
CLEAR
should not be unnecessarily complicated
SIMPLE
actual usage of each element should justify the costs of its collection and analysis
COST-EFFECTIVE
data should be held in a form readily accessible to all legitimate users, and it should be clear who these people are
ACCESSIBLE
people without legitimate access should be effectively denied
CONFIDENTIAL
Three fundamental information-processing phases
DATA INPUT
DATA MANAGEMENT
DATA OUTPUT
includes data acquisition and data verification
DATA INPUT
called processing phase; includes data storage, data classification, data update, and data computation
DATA MANAGEMENT
includes data retrieval and dat presentation
DATA OUTPUT
8 elements of HMIS
DATA ACQUISITION
DATA VERIFICATION
DATA STORAGE
DATA CLASSIFICATION
DATA COMPUTATION
DATA UPDATE
DATA RETRIEVAL
DATA PRESENTATION
data acquisition, data verification
DATA INPUT
data storage, data classification, data computation
DATA MANAGEMENT
data update, data retrieval, data presentation
DATA OUTPUT
involves both the generation and the collection of accurate, timely, and relevant data
DATA ACQUISITION
authentication and validation of fathered data
DATA VERIFICATION
preservation and archival of data
DATA STORAGE
also known as data organization; critical function for increasing the efficacy of the system
DATA CLASSIFICATION
data manipulation and data transformation
DATA COMPUTATION
new and changing information is accounted for through the element of data update
DATA UPDATE
process of data transfer and data distribution
DATA RETRIEVAL
one significant criterion to be considered in data retrieval function
ECONOMICS
how users interpret the information produces by the system
DATA PRESENTATION
3 determinants of HMIS performance area
BEHAVIORAL DETERMINANTS
ORGANIZATIONAL DETERMINANTS
TECHNICAL DETERMINANTS
data collector and user need to have confidence, motivation, and competence to perform HMIS tasks
BEHAVIORAL DETERMINANTS
confidence, motivation, and competence to perform HMIS tasks improve:
ROUTINE HEALTH INFORMATION SYSTEM (RHIS)
organizational factors that affects the RHIS process:
STRUCTURE
RESOURCE
PROCEDURE
SUPPORT SERVICES
factors that affect the RHIS process
LACK OF FUNDS
HUMAN RESOURCE
MANAGEMENT SUPPORT
effectiveness of the organizational culture is to improve RHIS; involves the ability and control to promote values and beliefs among members of an organization
ORGANIZATIONAL DETERMINANTS
overall design used in the collection of the information; complexity of the reporting forms
TECHNICAL DETERMINANTS
PRISM
PERFORMANCE OF ROUNTINE INFORMATION SYSTEM MANAGEMENT
broadens the analysis of routine health information systems
PERFORMANZE OF ROUTINE INFORMATION SYSTEM MANAGEMENT
knowledge, skills, attitudes, values, and motivation of the people who collect and use data
BEHAVIORAL DETERMINANTS
data collection processes systems, forms, and methods
TECHNICAL DETERMINANTS
information culture, structure, resources, roles, and responsibilities of health system and key contributors at each level
ORGANIZATIONAL/ENVIRONMENTAL DETERMINANTS
