Handout 6

Question 1

is what attracts the audience. It is the agenda in a meeting, the games in a sporting event, the winners in an awards night, the masterpiece in an art exhibit, the product in a product launch, the main band or artist in a concert, and so on.

Answer 1

Main Focus

Question 2

This often refers to a similar type of entertainment or activity to the main attraction or a different type that appeals to the core audience, such as a celebrity appearance in a dance contest or an exhibition match in a sporting event.

Answer 2

Secondary focus

Question 3

These are usually a different type of entertainment or activity to the main attraction that still appeals to the audience and fits with the event theme, such as raffle draws and firework displays.

Answer 3

Support activities

Question 4

These are additional fillers or things for the audience to do during the event or at scheduled intervals, such as face painting, free massage, food tasting, freedom wall, and the like.

Answer 4

Ancillary activities

Question 5

will give the organizers invaluable information on a client’s brand, event history (similar or otherwise), and possible event risks.

Answer 5

Pre-event research

Question 6

is a schedule of activities during an event. It is an external document that organizers, speakers, entertainers, and performers (SEPs), and attendees can refer to for the event’s line up of activities. It can be included in the attendee kit’s handout or invitation brochure.

Answer 6

program

Question 7

This element indicates when an activity should happen during the event.

Answer 7

Time

Question 8

This element identifies which is taking place in a particular time and venue. The title of and other information regarding this may be included if necessary.

Answer 8

Activity

Question 9

It identifies which person or group is set to facilitate or perform the corresponding activity. This part may be excluded when making the program invitation

Answer 9

Person-in-Charge (PIC)

Question 10

It indicates where a certain activity is taking place. This part may be excluded in a program invitation when the event is held in just one (1) venue.

Answer 10

Venue

Question 11

(also referred to as program matrix) is an internal, more detailed document that includes contingencies and further explanation to serve as an event organizer’s guide, reference, or manual in executing the event on “D-day.”

Answer 11

sequence guide

Question 12

are guides for managers and technical crew members, including lighting and sound

Answer 12

call sheets

Question 13

include the time, duration, activity (action), and cue time used by program director, segment producers, TV director, and stage managers.

Answer 13

Running orders

Question 14

refers to the rules guiding the activities at events, particularly in formal and diplomatic contexts.

Answer 14

Protocol

Question 15

It shows the exact time stated in the program, although it presents the complete length within which an activity occurs.

Answer 15

Time

Question 16

This specifies the extent an activity takes to be done (how long each activity will last), and is typically expressed in minutes.

Answer 16

Duration

Question 17

It should match the exact activity stated in the program.

Answer 17

Activity

Question 18

This element identifies which must be played at a particular time and activity. It gives life to the event to stimulate the overall experience of the attendees.

Answer 18

Audio

Question 19

This is a ready-made audio material that can be played repeatedly. In entertainment jargon, it is referred to as canned music.

Answer 19

Recorded music

Question 20

This element specifies the type of lighting used on a particular activity of the event program.

Answer 20

Lights

Question 21

This element identifies which specific visual material will be shown to the audience at a certain time and activity.

Answer 21

Video

Question 22

This indicates a specific cameraman’s or videographer’s shot to be shown on the screen or video wall as signaled by the TV director.

Answer 22

Live feed

Question 23

It refers to the animation of the event logo or title that is played on loop (a continuously repeated segment of music, dialogue, or image and flashed on the screen or video wall during the event. It is created by animating the logo or its elements/parts using transitions and other special effects.

Answer 23

Moving logo

Question 24

This is created using Microsoft PowerPoint, a software package designed to create electronic presentations consisting of a series of separate pages or slides. It is commonly used in business meetings, training, and teaching.

Answer 24

PowerPoint presentation

Question 25

This colloquial term refers to the caption (the explanatory comment or designation accompanying a pictorial illustration) displayed on the screen or video wall during an event.

Answer 25

Character generation (char gen)

Question 26

This aids the speaker in discussing a particular topic or content in an event. This can be manipulated using a wireless presenter or clicker.

Answer 26

Speaker’s slides

Question 27

A teleprompter, autocue, or confidence monitor is a mechanism consisting of a screen, mirror, or TV that allows the person to read a script or note while maintaining direct eye contact with the audience.

Answer 27

Teleprompter slides

Question 28

This is a prepared audio-visual (AV) material from the event sponsors. This is shown at a certain time or part of the event program, usually as an introductory AV material before the entrance of the hosts or presenters to conduct a promotional segment for the brand, as agreed in their contract with the event organizer.

Answer 28

Sponsor video

Question 29

This material is a collaborative video output of the team documenting
the event. It contains snippets of the activities within the event that highlights impactful, remarkable
moments that can be remembered by the event attendees.

Answer 29

Same-Day Edit (SDE) video

Question 30

Aside from the description of a PIC in the program, this element also indicates which
committee or event staff is responsible for executing or accomplishing a particular activity.

Answer 30

Person-in-Charge

Question 31

This element serves as a cue or prompter for the voice over, stage managers, and directors in executing the event program. It is also used to record additional information or details
regarding an activity or reminders to the PIC.

Answer 31

Notes/Remarks

Question 32

It refers to the plot of activities designed in an event program. This guides the connection between one activity/segment and the other. It answers the question, “Does the event have a common
theme or back story that helps form the program flow?”

Answer 32

Storyline

Question 33

-These are the parts of the program that divide the whole storyline. It responds to the question,
“Does the event have a clear beginning, middle, and end?” By dividing the program into segments,
manpower and equipment resources can be maximized to ensure smoother program execution.

Answer 33

Segments

Question 34

The program must provide enough content and suitable arrangement to sustain the
audience’s interest. How each element or activity is carried out must encourage the overall attendee
experience positively.

Answer 34

Dynamics

Question 35

This element dictates how much time is required between parts of the program. Designing breaks
at the right timing of the program allows attendees to relax or eat and SEPs to rest or prepare.

Answer 35

Break

Question 36

• This considers people to have enough time to get from one program element to another, like transferring from the main hall to the workshop venues, rearranging seats from a game, etc.

Answer 36

Movement time

Question 37

• This element marks the start of the event, which may be in the form of a march, parade, or pertormance, to draw people into the venue.

Answer 37

Opening ceremony

Question 38

If the same act/artist performs more than once, the program must ensure there is
enough time for rest or relocation between performances.

Answer 38

Performer relocation -

Question 39

If the event has shared or limited equipment, the program must provide time for equipment transfer.

Answer 39

Equipment relocation