File Management

Question 1

State the benefits of good file management.

Answer 1

Allows data to be shared by various users within an organisation.

Allows data to be retrieved by various users within an organisation.

Protects data to ensure accuracy and reliability.

Ensures efficient workflow and time management.

Question 2

State the consequences of bad file management.

Answer 2

Files may be lost, especially if the user does not know what the file is called.

Time will be wasted looking for files, which can lead to stress for staff.

Business can be lost, as customers and clients will be inconvenienced.

Computer systems can slow down if the sever is holding too many files.

Wrong management decisions can be made if out-of-date information is used.

There is the risk of a breach f data handling legislation.