Exam 2 - Chapter 11 learning objectives Flashcards
Difference between informational and analytical reports.
Informational, no data or recommendations just FACTS
Analytical, data, findings, analysis
Company policies-INFORMATIONAL
Yardstick-ANALYTICAL
difference between direct and indirect organization and when each should be use
the purpose for writing is presented close to the beginning of a report (letter, report) DIRECT
delayed, at the end (conclusion) INDIRECT
5 types of report formats
LMMPE
lets meet matt please emma
letter memo manuscript printed forms electronic slides
7 steps of report writing process
AAPROCR
ashley and peta road on chapparal road
Analyze Anticipate preparing researching organizing composing revising
4 components of a purpose statement
PSLS
pete sucks lollipops slow
PURPOSE
SCOPE
LIMITATIONS
SIGNIFICANCE
Factoring
identifies issues to be investigated or possible solutions to the main problem
Difference between primary and secondary data.
Primary-firsthand experience, observation and experimentationa.
Secondary-come from reading what others have experienced and observed
2 sources of secondary datat
books and periodicals
4 types of primary data
surveys
interviews
observation
experiementation
evaluating web sources
they don’t always last, therefore they are not reliable sources
(wikis, blogs, etc)
purposes of documentation
revealing and crediting sources of information.
stregenthens the argument of the repot
protects the report writer
instructs the reader so that he or she may undertake additional investigation
what to document
sources
know when to use these 4 types of visual aids
TABLE
BAR CHARTS
LINE CHARTS
PIE CHARTS
incorporating graphics in reports
bar and line charts provide a visual overview or impression of trends, but they lack exactness.
Tables provide PRECISE figures and values but important points and trends are not immideiately made visible.
making ethical charts and graphics
- PIck the right visual aid for the job
- Make sure the graphic highlights the most important information
- INclude all relevant data
- Keep your visual information readbale by avoiding clutter
- Use the correct scale and spacing for your graphics.