e4d3 Flashcards
Which one of the following options best describes the role of a sponsor in a project?
A. Contributing in the development of the project communication plan and stakeholders’ expectations management
B. Helping the development of the project management plan
C. Helping to avoid unnecessary changes to the project objectives
D. Supporting project planning activities
C. Helping to avoid unnecessary changes to the project objectives
The project objectives are stated in the project charter and it is the sponsor who issues the project charter. Therefore, helping to avoid unnecessary changes to the project objectives is the correct answer. Supporting project planning activities and contributing in the development of the project communication plan could be correct, but they don’t necessarily represent the best role that the sponsor can play. The project management plan should be developed by the project manager and approved by sponsor.
You are a project manager, and you have sub-contracted some of the project work to another company. Through an independent review, you uncover that the process the subcontractor uses to report its progress is highly inefficient. Through which process and activity have you found this?
A. You are in the Control Quality process and have performed process analysis.
B. You are in the Control Quality process and have performed a quality audit.
C. You are in the Control Procurements process and have performed a procurement audit.
D. You are in the Validate Scope process and have performed a quality audit.
C. You are in the Control Procurements process and have performed a procurement audit.
Procurement audits review the procurement processes per the contract. Audit observations should be brought to the attention of both the buyer and seller’s project manager. Process analysis and audits are not part of Control Quality nor Validate Scope.
During the Plan Procurement process you are performing the make-or-buy analysis. Apart from the costs, which one of the following options will convince you to do the work yourself instead of hiring another company to do it for you?
A. There is a lot of proprietary data
B. You do not need control over the work
C. You have the required expertise, but not the required resources
D. You have very limited resources in your company
A. There is a lot of proprietary data
It is generally better to do the work yourself if using an outside company means you have to turn over proprietary data to the other company.
As the project manager you have just made a change to the project. What should be your next course of action?
A. Update the project management plan and project documents
B. Inform the stakeholders about the impacts of the change
C. Submit a change request to the change control board
D. Evaluate the impacts of the change
A. Update the project management plan and project documents
After the change is implemented the project management plan and project documents need to be revised, in order to reflect the change in the project. Since the change has already been made, all of the other options should have already been done.
According to the the PMBOK® Guide, which of the following is not a part of the Executing process group?
A. Acquire resources
B. Develop team
C. Manage communications
D. Cost budgeting
D. Cost budgeting
Cost budgeting is not a part of the Executing process group. Cost budgeting is done during the Planning process group.
A project manager has increased the project costs by $200,000, but he has completed the project 4 weeks earlier that it was planned. What activity is best described in this situation?
A. Critical path method
B. Resource leveling
C. Budgeting
D. Schedule compression
D. Schedule compression
Schedule compression means shortening the duration of the project through assigning more budget or resources.
As a project manager, you have just been assigned to a new project, and you have received the approved project charter from the sponsor. What is the first thing that you will do now?
A. Start the planning phase by developing the project scope statement
B. Start developing the project management plan
C. Analyze the project risks and issues
D. Make sure that the project benefits are identified and agreed upon by the key stakeholders
D. Make sure that the project benefits are identified and agreed upon by the key stakeholders
Of course, the first thing after the project initiation phase finishes is to start planning and to create the project scope statement and project management plan. But since you are just handed the project charter, and there is no mention of an emergency situation in the question or the fact that you have had input to the project charter, the wisest thing to do is to make sure that key stakeholders understand what the project benefits are, and that these are well documented within the charter or benefits management plan.
You are the project manager on a large IT project and have noticed the project team can’t easily find the right information to make good decisions, and there is a lot of confusion about which versions of documents are the most up-to-date. You are also having a tough time integrating the various processes. As a result you suggest improvements be made to which of the following?
A. Work Breakdown structure (WBS)
B. Configuration management systems
C. Reporting systems
D. Project Management Information Systems (PMIS)
D. Project Management Information Systems (PMIS)
The Project Management Information System (PMIS) is the collective system that consists of tools and techniques used to gather, integrate, and disseminate the outputs of the project management processes. The key to this questions is that it is talking about various systems such as reporting, configuration management (version control), and integrating the processes. Configuration management systems and reporting systems are partially correct (both of those systems are included in the PMIS), but PMIS is more correct.
You are managing a design project and one of the project deliverables had a major defect. You have involved the project management team and project engineering team in investigating the situation. The project management team believes that the reason for the defect is lack of proper software used to create the deliverable, and the engineering team believes that lack of correct input information has created the defect. You decide to use a fishbone diagram to address the root of the problem. In which part of the quality management process group are you involved?
A. Manage quality
B. Analyze quality
C. Plan quality
D. Control quality
D. Control quality
The situation described in the question is about quality control. While the project team is in fact analyzing the situation, ‘analyze quality’ is a made up term and is not the title of a project management process.
You are a project manager and your team is executing the work packages to create a software package. Two of the project’s stakeholders have just asked for changes that each says should be the number one priority. What would be the BEST thing to do?
A. Assign someone from the team to prioritize the changes
B. Prioritize the changes without involving the team
C. Have the project team meet with the stakeholders to decide which change is most easily made, and prioritize that one first
D. Deny both changes since you are in project execution
B. Prioritize the changes without involving the team
Prioritizing the changes is the job of the project manager. The project team should not meet with the stakeholders because you do not want to distract the team at this point—they should be doing the work. Someone from the team should not prioritize the changes because it is the project manager’s responsibility. And changes cannot automatically be ignored simply because you are in execution.
