e2d5 Flashcards
Your project team developed a team charter at the start of the project, which is now midway to completion. The charter included a list of ground rules involving decision-making, meeting etiquette, and interpersonal behavior. At a recent meeting, one of the team members began to belittle the idea of another member, causing a heated discussion and everyone leaving the meeting. As the project manager, what should you do?
A. Meet with the team member who caused the disruption and advise them that this behavior was not appropriate.
B. Call another meeting to continue the topics on the agenda.
C. Tell the supervisor of the disruptive employee that he is negatively impacting the project.
D. Remind the team that they have a team charter and allow them to work the issue out.
D. Remind the team that they have a team charter and allow them to work the issue out.
This question is about accountability. A team charter that is created by the team means that the team is accountable for enforcing it. They may need a reminder that this is the purpose of the charter, and they need to be trusted to hold themselves to it.
You are managing a project with a lot of different detailed activities. The project is within budget and the SPI according to the latest earned value report is 1.2. The project risk review meetings are held according to an organized schedule and you are satisfied with the risk management activities of the project. However, you get notified by two different stakeholders that some of the project status reports are not accurate. Which tool will you use to verify whether there is a problem?
A. Root-cause analysis
B. Inspection
C. Observations
D. Quality audits
D. Quality audits
According to the PMBOK® Guide (6th Edition), a quality audit is a structured, independent process to determine if project activities comply with organizational and project policies, processes, and procedures. In this specific case you need to do quality audits to make sure that your team is doing the project reporting in accordance with the project policies and standards.
Which one of the following is not an input to the initiating process group?
A. Historical project schedules
B. Lessons learned database
C. Project scope statement
D. Company culture
C. Project scope statement
The project scope statement is an output of the planning process group, so it cannot be available as an input to the initiating process group. The other options are among the Enterprise Environmental Factors or Organizational Process Assets which are inputs of the initiating process group.
You are manager of a project and after a periodic project schedule update, the scheduler working on your team comes to you with the following list of activities. He also mentions that the project is faced with 2 weeks of delay and as a corrective action he proposes to change the sequence and perform activity H concurrent with activity G, instead of after it. What would be your reaction?
Activity - B-C-D-E-F-G-H-I
Float - 4-0-3- 2-0-0-5-0
A. This will help all of the delay to be recovered, so accept the proposal
B. This will help you spend less resources, so accept the proposal
C. It might affect activity I, so reject the proposal
D. This does not have any effect on the critical path, so reject the proposal
D. This does not have any effect on the critical path, so reject the proposal
According to the list of activities, activity H has float and is not critical. Therefore, changing its sequence to perform it sooner will not change the project finish date. The best way is to complete the critical activities earlier.
You are managing an IT project for an external client. The project is ahead of schedule and your next activities are testing and hand over. Which one of the followings will you be more concerned about in this situation?
A. Time schedule
B. Performing quality control
C. Generating performance reports
D. Validate project scope
D. Validate project scope
You are close to performing the final product handover to the external client. Scope validation deals with acceptance by the customer. Without this acceptance, you will not be able to move into the next project phase.
As the product owner of an agile social media app project, you noticed that a competitor has just released an exciting new feature for their app. You realize that this feature will be well-received. What action should you take?
A. Add this feature to the product backlog and reprioritize the product backlog.
B. Add this feature to the current sprint backlog and reprioritize the sprint backlog.
C. Create a change request for this feature
D. Update the work breakdown structure to include the new feature.
A. Add this feature to the product backlog and reprioritize the product backlog.
Agile projects, such as Scrum, do not utilize a formal change control procedure since doing so would slow the team down. The product owner instead is authorized to approve changes. They would not add this feature to the sprint backlog, however, since the team is already committed to the scope for the current sprint. Therefore, adding the feature to the product backlog and reprioritizing the backlog is the best answer.
A project manager is trying to plan for a contingency reserve as part of the cost estimates for the project. Which of these would be an incorrect way to plan for contingency reserves?
A. Plan for contingency reserve as a percentage of the estimated cost.
B. Use quantitative analysis methods to arrive at the contingency reserve.
C. Start with a zero value for contingency reserve.
D. Plan for contingency reserve as a fixed number.
C. Start with a zero value for contingency reserve.
According to the PMBOK® Guide (6th Edition), the contingency reserve may be a percentage of the estimation, a fixed number, or may be developed by using quantitative analysis methods such as a Monte Carlo simulation. Therefore, it would be incorrect to start with a zero value for contingency reserves.
As a project manager you are reviewing a report of the actual cost of the completed work packages. You realize that a few work packages are completed with an actual cost which is substantially lower than their budgeted cost. You will immediately do all of the following actions except?
A. Try to find ways to increase the actual costs
B. Make sure that proper resources are utilized
C. Make sure that the scope is properly done
D. Make sure about the quality of the work
A. Try to find ways to increase the actual costs
All of the incorrect answer choices refer to possible root causes of a variance in the costs. If any of these proves to be the root cause, then the corrective action might result in increasing the actual costs. However, trying to find ways to increase the actual costs is not the first thing to do.
You are a project manager and your company has just completed an unexpected round of layoffs. Morale is low, and human resources are tighter than ever. Your project is now behind schedule because of the loss of resources. Overtime work will be required of everyone for the next several weeks in order to close the gap. One of the critical resources on your project has an upcoming vacation that was approved and scheduled months ago. However, without this resource you will be unable to get back on schedule. What do you do?
A. Notify the project stakeholders of the situation immediately
B. Find another resource
C. Compress the schedule further
D. Cancel all vacations
A. Notify the project stakeholders of the situation immediately
An unexpected loss of project resources due to company downsizing that results in a schedule slip must be communicated to project stakeholders immediately. It would be unfair to penalize the resource by cancelling his vacation simply because it is the easiest way to get back on schedule. Finding other resources by the project manager also doesn’t seem to be possible in this situation.
As the project manager you are negotiating a contract with a seller. You want to go in for a fixed price type of contract. Which other terminology could be used to refer to the fixed price type of contract?
A. Cost-Plus-Fixed-Fee contract
B. Time and material contract
C. Lump sum contract
D. Cost-Plus-Fee contract
C. Lump sum contract
A fixed price contract is synonymous with a lump sum contract. This type of contract involves a fixed total price, or a lump sum, for a well-defined product.
