Driver Record Keeping Flashcards
Identify FIVE items that you would enter onto a tachograph centrefield at the start of duty.
Surname and first name; place where the record commences; date when the record commences; vehicle registration
number; opening odometer reading
Identify FOUR items that you would enter onto a tachograph centrefield at the end of duty.
Place where the record ends; date when the record ends; closing odometer reading; kms covered on the record
How would you check the tachograph chart and instrument are compatible?
Establish both the country of manufacture and design and model number from the tachograph instrument; check for
the presence of the information on the reverse of the chart
Whilst on an international journey the driver of a large goods vehicle passes from one international
time zone into another zone one hour ahead. What action should the driver take in respect of the
time shown on the analogue tachograph clock?
Do nothing – it should remain on British time
In the event of a tachograph breaking down en-route, how long does the driver have before it must
be repaired, assuming the vehicle does not return to base first?
7 days
Under EU regulations a driver must return completed tachograph charts to the operator within how
many days?
42 days
What frequency does an analogue and a digital tachograph need to be inspected and re-calibrated.
Analogue – inspection at 2 years, calibration at 6 years
Digital – inspection/calibration every 2 years
Name 4 items of information which must appear in the centrefield of a tachograph chart, excluding
the driver’s name and start/finish locations?
Start date of record; end date of record; registration number; opening odometer reading; closing odometer reading
What tachograph records must a driver be able to produce for enforcement staff at a roadside
check?
Current day plus previous 28 calendar days
What actions must a driver take if he/she damages a tachograph chart?
What actions must a driver take if he/she damages a tachograph chart?
Replace the damaged chart and then keep both records
What is the maximum permitted interval at which the drivers’ cards must be downloaded?
Driver card – maximum of 28 days between downloads
What is the maximum permitted interval at which the vehicle unit
must be downloaded?
Vehicle unit – maximum of 90 days between downloads
The AETR Agreement is concerned with what aspect of international road haulage?
Drivers’ hours – for trips to countries outside of the EU
When would an operator wish to ‘lock-in and lock-out’ data on the vehicle’s digital tachograph?
When selling a vehicle – when hiring a vehicle – when allowing another operator to use a vehicle – when the vehicle goes to outside workshop for maintenance
You are a driver for a UK-based international haulage operator and you vehicle’s digital tachograph
has malfunctioned. In addition, you have just noticed that your tachograph card is due for renewal
in the near future. You are currently delivering goods in Slovakia and are not due back to base for
another 9 days.
In relation to the digital tachograph malfunction, describe TWO of the actions you must take.?
Driver should have the tachograph repaired en route as he/she is not returning to base for over 7 days. Driver must keep manual records
State the time limit in relation to applying to renew your digital tachograph card.
The driver should apply to DVLA for renewal of the driver card at least 15 days prior to expiry of the existing card
What are authorised examiners entitled to do ?
To enter any vehicle to inspect the recording equipment at any time.
•
To enter any premises for the above purpose at any time.
•
To require records to be produced at a traffic area office within 10 days.
•
To detain a vehicle for inspection.
•
To seize suspected false records for up to 6 months.
What are the penaltys for offences ?
Less serious offences are dealt with through graduated fixed penalty notice fines imposed by enforcement
officers at roadside checks. These penalties can be issued for current offences (those that occurred on the
day of the check) or ‘historical offences’ that have occurred within the previous 28 days and are evidenced
by the tachograph records retained by the driver.
Where prosecutions are called for, regulations provide for a range of penalties, from level 4 fines for failure
to fit or use a, to an unlimited fine, or imprisonment for up to two years, where falsification in an attempt to
deceive has taken place.
The employer’s operator licence and the driver’s vocational driving licence will be put at risk by any failure
to comply with the rules, and enforcement action can be taken against drivers and operators for offences
detected in other countries.
What tachogragh records are mandatory ?
In simple terms, all goods vehicles and combinations of goods vehicles that exceed a threshold weight of
3,500kgs come into scope of EU drivers’ hours rules (EU561/2006) and rules on recording those hours (EU
164/2014). Unless able to claim an exemption from these rules, their drivers
are required to keep records
using a tachograph instrument
What are the rules with rule keeping under ‘‘eu regulation 165/2014 record keeping rules’’
Under the EU record keeping rules, drivers are required to use a
tachograph
to record their activities.
A tachograph is a device fitted to a vehicle that automatically records its speed and distance, together with
the driver’s activity. This activity is selected from a choice of modes.
Tachographs fall broadly under 2 types:
•
Analogue – These tachographs were fitted in goods vehicles, since the inception of the rules requiring
them, until April 2006. The analogue tachograph head uses styli to trace lines on a wax coated paper disc,
known as a chart. The chart rotates throughout the day, where one rotation covers a 24-hour period.
•
Digital – These tachographs where fitted on all newly registered goods vehicles from May 2006. They
work with a smart card to store data in a digital format. Driver smart cards are specific to the user and
allow for several days data to be stored upon them. In addition to this, the tachograph (Vehicle Unit)
has an internal mass memory that records the vehicle’s activity.
What responsilbities does the employer have in regards to tachogragh units digital and analogue ?
The employer must:
•
Ensure that the installation/calibration is up to date and that the tachograph is operating correctly.
•
Set the clock on the analogue tachographs to the country of registration.
•
Ensure that the drivers understand the tachograph rules.
•
Ensure the driver knows how to use the tachograph.
•
Issue each driver with sufficient charts or digital print roll of an approved type for the tachograph.
•
Organise drivers’ work in such a way that it can be completed legally.
•
Ensure that drivers
return charts and digital print outs within 42 days of use.
•
Ensure that the data recorded on the driver’s smart card is downloaded
at least every 28
calendar days.
•
Ensure that the data recorded in the vehicle unit (vu) is downloaded
at least every 90 calendar days.
•
Retain all tachograph data and records for at least 12 months
from date of use.
•
Give copies of charts or digital data to any driver who requests them.
•
Make periodic checks of tachograph data for compliance with the rules.
•
If breaches of the rules are found, take appropriate steps to prevent their repetition.
What responsilbities does the Driver have in regards to tachogragh units digital and analogue ?
Complete the chart centre field accurately.
•
Use the mode switch correctly.
•
Keep a full record of duty.
•
Produce the original charts and digital print outs for the
current day and last 28 calendar days
if
requested by enforcement authorities.
•
If issued, carry their driver smart card whilst driving.
Further information on driver smart cards is
provided later in this module.
•
Return used charts and digital print outs to the employer within 42 days.
What should you do if the tachogragh machine malfunctions
Both the operator and the driver have a responsibility to check the tachograph is working correctly before
use. In the event of the tachograph breakdown or faulty operation, the employer must have it repaired by a
DVSA approved fitter or workshop as soon as possible. If the vehicle is unable to return to base within 7 days
of the breakdown it must be repaired whilst away.
Should a tachograph breakdown whilst on operations, a driver can make use of the back of an
analogue chart or digital print roll to make written records. The record should keep an approximate
indication of the drivers’ activities and the durations. These written records then become a legal
document that the driver should carry alongside their other tachograph records, and which the
operator should then store accordingly.
What periodic check for compliance should the employer check ?
The rules require the employer to make periodic checks on driver’s records to ensure compliance with the
rules and that the vehicle speed limiter is working correctly.
The rules do not specify the frequency or the way that the checks should occur. However, whatever analysis
method is used, any problems must be dealt with to ensure that they do not happen again.
As a minimum, any analysis method must be able to produce an interpretation of the driver and vehicle
activities and check for:
•
Compliance with the EC Regulation 561/2006.
•
Identify vehicle movements that has not been recorded by the tachograph. This is known as
missing mileage.
•
Missing activities from a driver shift.
•
Any speeds exceeding the vehicle’s speed limiter.
When should a tachogragh be recalobrated ?
Every two years an inspection must be carried out.
A DfT approved tachograph centre must check
that the analogue tachograph is working correctly.
•
Every six years a recalibration must be carried out.
A DfT approved tachograph centre must check
that the tachograph is working with in set tolerances. Operators should ensure that a new plaque is
fitted after recalibration.
