Describe analytics capabilities of Microsoft 365 Flashcards
Viva Insights
provides privacy-protected insights and actionable recommendations that help everyone in the organization work smarter and achieve balance
t or f
In Viva Insights Employees can get personal insights that only they can see to help identify opportunities to help build better work habits
true
t or f
Through advanced insights, understand the impact of hybrid work on your people and your business and address the challenges important to your organization
true
Viva Insights in Microsoft Teams and on the web - HOME TAB
helps you discover insights and actions to improve wellbeing, productivity, and teamwork.
recommended for you
your progress
inspiration library
Viva Insights in Microsoft Teams and on the web - WELLBEING TAB
helps you understand and improve your work habits, manage time, and promote work-life balance.
Take action
Track your progress
Act with intention
Reflect on your emotion
Viva Insights in Microsoft Teams and on the web - PRODUCTIVITY TAB
provides insights and tools related to meetings, time management, and tasks to help you improve meeting effectiveness, productivity, and collaboration
meeting habits
meeting category insights
meeting effectiveness surveys
shared meeting plans
suggest tasks
Viva Insights in Microsoft Teams and on the web - TEAMWORK TAB
helps you build and strengthen connections within your team by giving you a better understanding of who your top collaborators are and how much time you spend collaborating with them
Viva Insights in Outlook add-in
shows you insights within Microsoft Outlook on how to prepare for upcoming meetings, gain focus time, maintain work relationships, and plan time away from work.
Briefing emails in Outlook
The daily briefing email from Viva automatically appears in your inbox near the start of the day.
provides recommendations of documents for you to review prior to the day’s meetings, outstanding commitments, requests, follow-ups and suggested focus time.
Digests in Outlook
Gives you key highlights about your work patterns in a digest email in your Outlook inbox
Inline suggestions in Outlook
These brief, data- and AI-driven notifications appear in Outlook while you are either reading or composing an email or a meeting invitation.
Team Insights
within the Viva Insights app in Teams and on the web
help managers foster productivity and wellbeing for teams large or small
Gain insights into your habits as a manager as well as team meeting habits and how it impacts your team while getting suggestions on how to improve team collaboration habits
Shared plans within Viva Insights give managers a way to set positive team norms for meetings, focus, and wellbeing
t or f
Shared plans within Viva Insights give managers a way to set positive team norms for meetings, focus, and wellbeing
true
Organization Insights
in the Viva Insights app in Teams and on the web
help managers and leaders understand how their organizations are succeeding at work and current team or company-wide norms
see key indicators of their organization’s wellbeing, productivity, and team culture
allow them to understand how their organizations are performing, help identify opportunities to make changes that can improve business outcomes and find features and tools to help support their teams
Advanced Insights
provide business leaders with a greater understanding of how work shapes their people and their business
These insights can help leaders address critical questions about organizational resiliency and work culture.
Leaders can see opportunities where a change in process could improve business outcomes and take steps to protect employee wellbeing
Data Privacy
Viva Insights complies with applicable laws and regulations
Microsoft 365 admin center
manage your Microsoft 365 subscription (you must have the right admin permissions to access)
How can you access the Microsoft 365 admin center?
admin.microsoft.com and sign in with your account info
or you can login through office.com
or through Microsoft 365 Admin moblie app
Two views of the admin center
simplified view
dashboard view
Are you able to switch between the views in the admin center?
yes
Simplified view
helps smaller organizations manage their most common tasks such as managing users, subscriptions, and Teams
Dashboard View
includes more complex settings and tasks.
customize their dashboard by adding tile cards for tasks that you perform frequently
Tasks you can do in the admin center
manage users
manage licenses
manage groups
manage billing
view/create service request
manage global settings for apps
view activity reports
view the health of services
Microsoft 365 user portal
gives you access to your email, calendar, and documents through Microsoft 365 apps like Office, Teams, Outlook, and more, on the web
t or f
for microsoft 356 user portal You can access your data from anywhere with a device and internet access
true
Users can sign in with their email account and password through www.office.com.
Only the apps the user has licenses for will appear
Reports in the Microsoft 365 admin center
Get insights on how employees are using Microsoft 365 apps and services through the available reports
How long are reports available for?
Reports are available for the last 7 days, 30 days, 90 days, and 180 days
t or f
You need to have the right admin permissions to be able to view reports
true
Two types of reports in the admin center
Adoption score
Usage
Adoption score
provides insights into your organization’s digital transformation journey
score reflects people and technology experience measurements and can be compared to benchmarks from organizations similar to yours
Adoption score provided metrics, insights and recommendations in two areas:
people experiences - Quantifies how the organization works using Microsoft 365 categories like content collaboration, mobility, communication, meetings and teamwork
technology experiences - Quantifies how reliable and well-performing the technology is and the efficient use of Microsoft 365
Usage
see how users are using Microsoft 365 apps and services across your organization
t or f
You can use Microsoft 365 usage analytics within Power BI to get more insights on how your organization is adopting the various apps and services within Microsoft 365
true
The Microsoft 365 admin center also gives you access to other admin centers for specific products and services, such as :
Exchange, Teams, and more
some of the admin centers and some of the reports available:
Security - Microsoft Defender XDR
Compliance - Microsoft Purview.
Endpoint Manager
Microsoft Entra ID
Exchange
SharePoint
Teams
Security - Microsoft Defender XDR
information about security trends and track the protection status of your identities, data, devices, apps, and infrastructure.
Compliance - Microsoft Purview
status and trends for the compliance of your Microsoft 365 devices, data, identities, apps, and infrastructure.
Endpoint Manager
view reports through Microsoft Intune on endpoint compliance, health, and trends in your organization.
Microsoft Entra ID
View activity reports, which include registration and usage.
These reports help you understand the behavior of users in your organization like registrations and sign-ins.
Exchange
View reports of email flow within your organization and mailbox migration batches created for your organization.
SharePoint
View reports on the security and compliance of your data in SharePoint.
These reports include sharing links to identify potential oversharing and sensitivity labels applied to files to monitor sensitive content.
teams
View usage reports to gain insights and information on Teams usage.
Your organization can use these reports to better understand usage patterns like how users are using Teams, and what devices they use to connect to Teams.
What is Viva Insights?
A tool that provides data-driven, privacy-protected insights, and recommendations to improve productivity and wellbeing
Which type of reports are available to view in the Microsoft 365 admin center?
Adoption score and Usage.
Which admin center can you view information about security trends and track the protection status of your identities, data, devices, apps, and infrastructure?
Security - Microsoft Defender XDR
What does Viva Insights provide for managers in Teams and on the web?
Viva Insights provides organization insights and team insights to help managers foster productivity, wellbeing, and positive team culture
