Data Management SoE Q's Flashcards
How long do you need to keep data for?
6 years if contract is signed underhand
12 years if contract is signed as deed
RICS recommends up to 15 years which is the limitation period for most legal claims.
What data systems do you use in your business?
Backup servers
Online transfer systems
Microsoft Teams
What are the benefits of cloud-based storage systems?
- Ease of access anywhere in the world
- Secure/ password protected
- Low cost to set up
- Access controls available for restricted/ confidential files
What is the Data Protection Act 2018?
Controls how personal information is used by organisations, businesses and the government.
The Data Protection Act is the UK implantation of the GDPR regulations.
What is GDPR?
EU law for the protection of data and privacy in the EU and European Economic Areas. It also addressed the transfer of data outside of the EU and EEA.
Replaced by UK GDPR 2018.
What are the penalties for a data breach?
Fines up to (Higher Maximum - 4% of annual global turnover or 17.5 million pounds, whichever is higher)
(Standard Maximum - 2% of annual global turnover or 8.7 million pounds, whichever is higher)
Who enforces GDPR?
The Information Commissioners Office.
How long do you have to report a personal data breach and who to?
- 72 Hours
- Report to the ICO – (Information Commissioner’s Office)
What should you consider before destroying information?
Does the information relate to a live project.
Is the information backed up i.e. scanned copy saved in project file?
Is the document a contract/ legal document?
Could the document be required for litigation or other proceedings?
How would you control commercially sensitive information?
Have a non-disclosure agreement in place with client.
Separation of staff who have access to certain information.
Secure storage of documents i.e. password protected server etc.
What sources are you able to collect cost data from?
- BCIS
- SPONs
- In House Cost Data – Pulse
What does BCIS stand for?
Building Cost Information Service
How can you collate information from different sources?
I collate information from different sources by applying the relevant uplifts in terms of time, location, and inflation.
What is the Data Protection Act? What are a person’s rights under the DPA?
The DPA gives you the right to find out what information the government and other organisations store about you.
The right to be informed
The right to access personal data
The right to have incorrect data updated
The right to have data erased
The right to restrict the processing of personal data
The right to data portability
The right to the objection of how your data is processed
What are the General Data Protection Regulations?
UK GDPR was introduced in 2018 following Brexit.
UK GDPR revises and enhances the requirements on organisations to consider data protection and accountability, providing individuals new rights over how their data is used.
