Data Management Flashcards
Can you tell me three principles of the UK GDPR and the Data Protection ACt 2018?
- lawfulness, fairness and transparency
- Storage limitation
- purpose limitation
- data mimimisation
- accountability
- integrity & confidentiality
How you you comply with the UK GDPR and the Data Protection Act 2018 in your role?
- updating software & passwords
- only gather necessary information
give me an example of how you process and handle condifential information?
money laundering checks we use an online system which is then held confidentially with the system
Give me an example of how you ensure that data is kept securely.
use verification apps to access software with high levels of data on
What do the privacy and electronic communications regulations 2003 apply to?
individuals/firms who
- provide public electronic communication services/ networks
- market by photo, email or text
- use cookies or similar technology
- compile public directories
What is copyright?
a legal right that protects original works of authorship from being copied of used without permission
What is intellectual property?
intangible property that is the result of creativity, such as patents, copy right
Can intellectual property be transferred?
Yes
What is the freedom of information act 2000?
gives the public the right to access information held by public authorities
Can you tell me about the retention of files and the Limitation Act 1980?
contractual data must be kept for 6 years, to fall in line with period for stautory time limits for legal actions
Give me an example of a property information tool
re-leased management softwarw
what are the limitations of primary/secondary data sources?
primary sources may be expensive and time consuming to collent
secondary data, could be dated, inaccurate
How do you validate information?
where possible gather information direct from source, check governement approved websites
What is the difference between a deed and a registered title?
a deed transfers ownership of a property. a registered title is a legal right to own a property
How do you source title information?
Land Registry or if unregistered from solicitor/owner
What are the differences between manual and electronic records?
What is an index map?
a computerized map from the land registry that contains information about all registered and pending land
What does encyrption mean?
conversion of information into code to prevent unauthorized access
What is a firewall?
a network security device
How can you protect electronic data from virsuses?
anti-virus software
scan files before opening b
What does block chain mean?
a record of transactions linked together to make transaction blocks
Which records are manually kept in your office and why?
Paper copies that are on-going files
What is BIM and how can it be used?
building information modelling, a collaborate process that involves creating, managing, and storing information about a construction project
Explain the growing use of automated valuation models in the industry.
peolpe using them for mortgage applications
cheaper/free compared to a valuer
what is ISO 9001
quality management system
What is an elcectronic document management system?
software that helps organise, store and manage documents digitally
What you understand by the civil evidence act 1995?
allows hearsay evidence to be submitted in civil proceedings whilst also establishing safeguards to ensure its validity
Are electroninc signatures accepted by the land registry?
yes as of 2020
What type of documents can electronic signatures be used for (LR)
Deeds, statements of truth
What is data redundancy?
the practice of storing data in more than one place
What is VLOOKUP used for?
excel function to search for data in a column
What is a pivot table?
summarizes data in a table
