Data Management

Question 1

What is an example of a reputable data sources you use?

Answer 1

1) Land Registry
2) BCIS

Question 2

What are the 8 individual rights unders UK GDPR

Answer 2

1) To be informed
2) Access
3) Rectification
4) Erasure
5) Restrict processing
6) Data portability
7) Object
8) Automated decision making and profiling

Question 3

What is the Data Protection Act 2018?

Answer 3

Controls how personal information is used by organisations and gives individual rights to be informed.UK’s implementation of GDPR.

Question 4

Examples of how Savills store data

Answer 4

• Shared hard drives
• Online storage systems such as the cloud/dropbox
• Software such as MS Teams

Question 5

Examples of how to protect clients data

Answer 5

• Non-disclosure agreements (NDAs)
• Restricted access to certain folders
• Shred any confidential information

Question 6

What are the principles of DPA 2018 ( 3 Points)

Answer 6

1)Data is processed lawfully, fairly and in a transparent manner
2) Collected for specified and legitimate purposes
3) Accurate

Question 7

What are the penalties under DPA 2018?

Answer 7

1) Fines- Greater of 4% of global turnover or £17.5 million

Question 8

What do you need to do if you have a data breach?

Answer 8

Notify the Information Commissioners Office (ICO) within 72 hours of the breach occurring.

Question 9

What is the Freedom of Information Act?

Answer 9

Freedom of Information act came into effect 2000,it allows an individual to request access to information held by a public body. The public body is required to provide that information (normally in 20 working days) in the requested format, however they can charge a fee for this.

Question 10

What is a SAR?

Answer 10

Subject Access Request – Demand that the individual be given all the information that a company holds on them.

Question 11

How do we comply with UK GDPR when arranging a marketing list

Answer 11

Send emails individually rather en masse to protect personal information.

Question 12

How long should data be retained?

Answer 12

• Six years from when the service was provided
• Six years from when a loss was suffered

Question 13

What is confidential information?

Answer 13

Information which is of benefit to another job in which you have previous instruction

Question 14

what risk does increased use of the internet pose?

Answer 14

cybercrime - data to be stolen or building
systems being hacked.

growing risk posed by misinformation
and disinformation, spread through the
manipulation and misuse of Artificial
Intelligence

Question 15

Give a positive and a negative of using technology/AI to collect data

Answer 15

Positive -support better decision making and advice
to clients at lower cost.

Negative - inaccuracy, bias and misinformation
could be introduced through a lack of
oversight of AI solutions