Data Management Flashcards
How long do you need to keep data for?
- Underhand contracts = 6 years
- Deed contracts = 12 years
What types of data systems do you use within your organisation?
- Cloud based servers
- Microsoft teams
What is BCIS?
- Building Cost Information Service
- Provides cost data for the UK construction industry
What legislation are you familiar with regarding data?
- Data protection act
- General Data Protection Regulations
What’s the difference between GDPR and Data protection act?
GDPR is the EU regulation
Data protection act is the UK law under that EU regulation
Who are the key personnel outlined under GDPR?
- Processor
- Controller
- Subject
- Protection officer
What is the role of the data controller?
- Controls how and why data is used and collected
- Ensures compliance with regulations
What is the role of the data processor?
- Processes the information on behalf of the controller
Who is the data subject?
- The persons who’s information is collected
What is the role of the data protection officer?
A guarantor of compliance with the data protection regulations
What are the seven key principles of the general data protection regulations?
Storage limitation
Confidentiality
Accountability
Accuracy
Purpose limitation
Data minimisation
Transparency
What sources of data do you use for estimating?
In house cost data
External cost data
What are the eight individual rights under GDPR?
Informed
Access
Rectification
Erasure
Restrict processing
Data portability
Object
Automate decision making and profiling
What measures could be put in place to protect commercially sensitive information?
- Non disclosure agreement
- Physical separation of staff
- Send information by secure post
What ways can we protect data when transferring it to a client?
- Encryption
- Mark it as confidential
- Recorded delivery
- Password locking
