Data Management

Question 1

What legislation covers data protection in the UK ?

Answer 1

The Data Protection Act 2018. This is supplemented by the UK General Data Protection Regulation (GDPR).

Question 2

What is the purpose of The Data Protection Act and UK GDPR?

Answer 2

The Data Protection Act ensures that personal data is handled securely and fairly, giving individuals control over their information and protecting it from misuse or unauthorized access.

Question 3

What is Data?

Answer 3

Data is information such as facts or figures that are collected and stored for future analysis.

Question 4

What is the difference between Qualitative and Quantitative data?

Answer 4

Qualitative data is descriptive, while quantitative data is numerical.

Question 5

What is the difference between an Act and a Regulation?

Answer 5

Regulations are supplementary to Acts and are designed to help people apply the principles of the act.

Question 6

What is the Information Commissioner’s Office (ICO)?

Answer 6

The independent regulatory office appointed to offer advice and guidance, promote good practice, monitor breach reports, conduct audits and advisory visits, consider complaints, monitor compliance and take enforcement action where appropriate.

Question 7

What sections are contained within The Data Protection Act 2018?

Answer 7

The DPA 2018 is split into a number of different parts, which apply in different situations and perform different functions. It sets out three separate data protection regimes:

Part 2: General processing (UK GDPR);
Part 3: Law enforcement processing; and
Part 4: Intelligence services processing.

Question 8

How does your organisation collect and store data?

Answer 8

For the storage of data we use a cloud-based data management software called Deltek PIM. Project information is stored on Deltek PM under the relevant project number.

Question 9

What is Special Category Data?

Answer 9

The UK GDPR defines special category data as:

• personal data revealing racial or ethnic origin;
• personal data revealing political opinions;
• personal data revealing religious or philosophical beliefs;
• personal data revealing trade union membership;
• genetic data;
• biometric data (where used for identification purposes);
• data concerning health;
• data concerning a person’s sex life; and
• data concerning a person’s sexual orientation.

Question 10

What is BIM?

Answer 10

BIM stands for Building Information Modelling which is a

Question 11

What are some of the benefits of BIM?

Question 12

What are some of the negatives of BIM?

Question 13

What are the fines for breaching UK GDPR?

Question 14

What are individual rights for UK GDPR?

Question 15

What are the 6 key principles of UK GDPR?

Answer 15

1. Secure
2. Fairly and Transparently Processed
3. Collected for Legitimate Purposes
4. Relevent and Limited To What is Necessary
5. Accurate and Up-To-Date
6. Identifiable Only For As Long As Necessary

Question 16

What is ISO 9001:2015?

Question 17

if using public sources of data, what should you be mindful of?

Answer 17

copyright ect

Question 18

how do electronic data systems work?

Question 19

How is a technical library set up and used?

Question 20

What is CAD?

Answer 20

CAD stands for Computer Aided Design which is a

Question 21

What are the benefits of electrical document management systems

Answer 21

Reduced costs due to no longer needing staff hours spent organising, filing, and managing it and through accessible storage space

Question 22

What is the Freedom of Information Act 2000?

Answer 22

An Act which provides individuals or organisations with the right to request information held by a public authority or government agency.

Question 23

What are the basic principles of Freedom of Information Act?

Answer 23

1. Maximum Disclosure
2. Publish Key Information
3. Promote Open Government
4. Exceptions Narrowly Drawn
5. Processed Rapidly and Fairly
6. Minimum Costs

Question 24

How do you ensure you comply with data protection legislation?

Question 25

What kind of data and information does your company store?

Answer 25

Contact information, fire strategy building information, construction information of particular buildings, floorplans, cost estimates, (look at dropdowns on a project on US for different types of data we store)

Question 26

What are some common sources of information that you use?

Answer 26

The most common sources of information I use are BCIS, Google Maps, Planning Portal, technical books.

Question 27

How does Summers-Inman keep data secure?

Answer 27

• All laptops are password protected and lock after a period of inactivity
• Any paper is kept within lockable filing cabinets and locked at night
• All laptops have anti-virus software installed