Correspondence

Question 1

Sign all original correspondence in what color ink?

Answer 1

Blue

Question 2

If you need to rush a memo include the word?

Answer 2

Advance

Question 3

Delegation of Signature Authority, the CO must sign documents that?

Answer 3

Establish policy;announce change; Deal with certain aspects of Military Justice; are required by law

Question 4

Do not use By Direction on?

Answer 4

Memo’s

Question 5

Normally answer correspondence within?

Answer 5

15 workdays

Question 6

If you can’t reply to correspondence within 15 days, send an interim reply within?

Answer 6

5 workdays

Question 7

Respond to Congressionals which are of direct personal concern within

Answer 7

5 calendar days

Question 8

Respond to Congressionals which are routine inquiries withing

Answer 8

10 calendar days

Question 9

How many ink changes are permitted on a page?

Answer 9

2

Question 10

If you dont receive an answer on time you may use a?

Answer 10

Tracer

Question 11

Memo’s are to be used to?

Answer 11

Correspond within the Federal Govt

Question 12

Letters will be used to?

Answer 12

Correspond with local/state gov’t, civilians and Industry

Question 13

If the memo is 2 or more pages, what will appear on each page

Answer 13

Subject line, Date and SSIC

Question 14

What’s the max amount of words you can use on the Subject line?

Answer 14

10 words

Question 15

When size, weight, or other factors prevent sending an enclosure with a letter, send it separately and

Answer 15

Type Sep Cover

Question 16

Date format on a Memo?

Answer 16

3-Jan-00

Question 17

Salutation to all male organization?

Answer 17

Gentalmen or Dear Sirs

Question 18

Salutation to all female organization?

Answer 18

Ladies or Mesdames

Question 19

Salutation to mixed gender?

Answer 19

Ladies and Gentlemen: Dear Sir or Madam

Question 20

Date format for a business letter

Answer 20

Month year date “January 3, 2000”

Question 21

In the case of a short letter less than 8 lines or 100 words

Answer 21

Double spacing is recommended

Question 22

Use what for the Complimentary close?

Answer 22

Sincerely

Question 23

Start all lines of the signature block at the center of the page beginning on the?

Answer 23

4th line below Sincerely

Question 24

Begin with what when the signer has been formally appointed to temporarily replace either the commanding officer

Answer 24

Acting

Question 25

The word ____ is typed two lines below the signature line.

Answer 25

Enclosures

Question 26

What letter is usually less than 8 lines or 100 words?

Answer 26

Short letter

Question 27

Use side margins of up to _____ on Short letters

Answer 27

2 inches

Question 28

If a short letter is less than 8 lines then?

Answer 28

Doublespace

Question 29

Margins for flag letters are set at?

Answer 29

1 inch all around

Question 30

Three types of endorsements?

Answer 30

Same Page; New Page; Signature Endorsements

Question 31

No 2 words hurt Coast Guard writing more than?

Answer 31

it is

Question 32

Where does the reference line appear?

Answer 32

On second line below the subject

Question 33

Where does the enclosure line go?

Answer 33

Two lines following the last paragraph

Question 34

Where does “sincerely” go on a business letter?

Answer 34

Second line below the text

Question 35

Use short paragraphs

Answer 35

Long paragraphs swamp ideas