Chapter 7: Plans Flashcards
What does the development of a plan allow the project management team assess and understand? (9 answers)
Why
What
How
When
Where
Who
How much
Risks
Issues
Definition: scope
The sum of the product, delivery, and management activities represented by an approved plan and its _______ descriptions and ______ _______ descriptions.
Definition: scope
The sum of the product, delivery, and management activities represented by an approved plan and its product descriptions and work package descriptions.
Should the number of stages be included int he project plan?
Yes, the project plan should identify the number of stages and details of the stage boundaries, as well as proposed work packages into which the product delivery activities will be organized.
Shall the project plan changes be approved by the project board before the project plan is updated?
Yes, In the process of managing a stage boundary, any necessary changes to the project plan should be approved by the project board and reflected in an updated and baselined project plan.
What is a stage plan and how is it different to the project plan?
Definition: stage plan
A detailed plan used as the basis for project management control throughout a stage.
Definition: project plan
A high-level plan showing the major products of the project and when, how, and at what cost they will be delivered.
Is a team plan mandatory or optional in PRINCE2 projects?
Optional
How is the length of stages determined? Based on what factors?
Level of complexity
Level of risk
Planning horizon
Appropriate decision points
Alignment with products activities
What is a resource-driven project?
A project that must be delivered without any resources beyond those authorized in the project initiation documentation would be considered a resource-driven project.
What types of tolerances are there in planning a project?
time
cost
scope
Does the project manager normally make the product flow diagram by themselves?
Preparing the product flow diagram usually involves consultation with subject matter experts in the delivery and acceptance of the required products.
What is the difference of an internal and and external dependency?
Internal dependency: an internal dependency is one between two products of a project. In these circumstances, the project team has control over the dependency.
External dependency: an external dependency is one between a project product and a product or activity outside the scope of the project. In these circumstances, the project team does not have complete control over the dependency.
Which are the elements the estimates consist of in PRINCE 2?
People
Resources
Duration of activities
Cost of people and resources
Benefits
Risk
High-Level and unrealistic estimates, can enable the project manager and project board to agree to a realistic set of tolerances. True or False?
False.
What is the difference between schedule and product flow diagram?
Definition: product flow diagram
A diagram showing the sequence of production and interdependencies of the products listed in a product breakdown structure.
&
Definition: schedule
A graphical representation of a plan (such as a Gantt chart), typically describing a sequence of tasks together with resource allocations, which collectively deliver the plan.
What are some examples of methods/tools of scheduling a project?
Gantt chart
Spreadsheet
Product checklist
Activity flowboard
What are some estimating techniques for project managers?
top-down
bottom-up
comparative
parametric
data analytics
subject matter expertise
What are the 3 different ways a plan can address sustainability?
Product Sustainability
Delivery Sustainability
Benefits Sustainability
What are the aspects of the project scale that can affect the planning? (5)
Duration
Size of project team
Complexity
Novelty
Cost
Is the plan considered a management product?
Yes
What is the high-level content of a plan? (10 items)
Scope
Dependencies
Assumptions + prerequisites
Lessons incorporated
Products to be delivered
Work to be performed
Budget
Schedule
Targets and Tolerances
Monitoring, controlling and reporting arrangements
What is the high-level content of the Management product: Project product description? (7items)
Purpose: description of what the project products will fulfil and who will use them
Major products: description of the major products to be delivered
Derivation: what the products are based on, such as existing products or a requirement for a new capability
User’s quality expectations: description of the quality expected of the project products and the standards and procedures that will need to be applied to achieve them
Acceptance criteria: prioritized list of criteria that the project products must meet to be accepted by the
user
Acceptance methods and responsibilities: the means by which acceptance will be confirmed and who will be responsible for the acceptance decisions
Project level quality tolerances: any tolerances that apply to the acceptance criteria.
Who prepares the project + stage plan + work package descriptions?
The project manager
Who approves the project + the stage plan?
The project executive
