Chapter 15: Initiating a project Flashcards
Purpose of project initiation:
The purpose of the process of initiating a project is to establish solid foundations for the project, enabling the _______ to understand the work that needs to be done to deliver the project product before committing to any significant expenditure or resources.
business
When initiating a project, where are the reasons for doing the project, the benefits expected, and the associated risks documented?
in a full business case
What are the inputs that enable the project manager to assemble the PID as part of initiating a project?
Business case
Project brief
Project product description
Project plan
Management approaches
Who approves the tailoring requirements?
The project board
What are the 9 different approaches?
● change management approach (see Chapter 3)
● communication management approach (see Chapter 3)
● sustainability management approach (see Chapter 5)
● benefits management approach (see Chapter 5)
● commercial management approach (see Chapter 6)
● quality management approach (see Chapter 8)
● risk management approach (see Chapter 9)
● issue management approach (see Chapter 10)
● digital and data management approach (see Chapter 11)
What are some potential project controls that might be used to manage by exception? 6 items.
● the frequency and format of communication between and within the project management layers (see Chapter 6)
● the number of stages (see Chapter 7)
● mechanisms to capture and analyse issues (see Chapter 10)
● setting tolerances for delegated authority (see Chapter 10)
● how delegated authority from one level of management to another will be monitored (see Chapter 11)
● mechanisms to escalate exceptions (see Chapter 11).
Who approves the project controls?
The project board
Preparing the full business case is not an activity that the ______ ______ performs in isolation but something that should be done with close involvement of the _______ ________ to co-create the business case. The full business case will be used by the ______ _______ to authorize the project and provides the basis of the ongoing check that the project remains viable. (For more details on business justification, see Chapter 5.
Preparing the full business case is not an activity that the project manager performs in isolation but something that should be done with close involvement of the project executive to co-create the business case. The full business case will be used by the project board to authorize the project and provides the basis of the ongoing check that the project remains viable. (For more details on business justification, see Chapter 5.
Is project planning an activity the project manager does in isolation?
Planning is not an activity that the project manager performs in isolation but something that should
be done with close involvement of the users and suppliers to co-create the project plan. It is often
useful to hold planning workshops to help identify all the products required, their details, and the
dependencies between them.
The outline business case produced during starting up a project needs to be updated to reflect the estimated _____ and ______, as determined by the project plan, and the aggregated ______ from the updated project log.
Preparing the full business case is not an activity that the project manager performs in isolation but
something that should be done with close involvement of the _______ ________ to co-create the
business case.
The outline business case produced during starting up a project needs to be updated to reflect the estimated time and costs, as determined by the project plan, and the aggregated risks from the updated project log.
What 3 management products are recommended for the project manager to share with the board to get project authorization?
The final version of the business case, the project initiation documentation, and the project plan with the project board.
