Chapter 7 : Organising And Retrieving Info On Computer

Question 1

Browse

Answer 1

Usually used in connection with the web.
Refers to exploring the web by following one link to another.
A distinction is sometimes made between “browsing” and “surfing” where browsing indicates that the user has a definite objective and surfing refers to exploring the web without a definite objective

Question 2

Cloud storage

Answer 2

Internet storage specifically designed to allow users to upload files to servers that belong to a third party.
These files can then be accessed over the internet from any computer, tablet, smartphone or another networked device linked to the internet after a password is provided

Question 3

Desktop search engine

Answer 3

A search engine on your personal computer that helps you search for information on your personal computer
It can form part of the operating system of the personal computer or you can install it on your personal computer.

Question 4

Metadata

Answer 4

Data about data, describing the properties of a document or multimedia object such as a photograph, music file or video

Question 5

Personal information management (PIM)

Answer 5

Activities you perform in order to manage your own information (paper-based or digital), including documents, email and multimedia objects.
This includes organising, maintaining and retrieving such objects whether for work or study or everyday use.

Question 6

Synchronisation

Answer 6

When an identical copy of a file is created on a different storage medium, such as an external hard disk or in the cloud

Question 7

Taxonomy

Answer 7

Science of classifying objects.
They are often organised in a hierarchical structure where broader terms are at a higher level and narrower terms at a lower level

Question 8

Spotlight

Answer 8

Search engine that forms part of the Apple Mac OS X Operating system

Question 9

Beagle

Answer 9

Open source desktop search tool for Linux

Question 10

Copernic Desktop Search

Answer 10

Most common desktop search engines, you need to have a subscription

Question 11

Importance of organising and retrieving information on your computer

Answer 11

(See picture)

Question 12

Consequences of dumping all your files and documents into one folder

Answer 12

It will be very difficult to find the specific file that you need - you may have to hunt through a large number of files, which can create great frustration and a waste of a lot of time

Question 13

Why should you design a proper folder structure, add metadata and install desktop search engine?

Answer 13

It helps you manage your information more efficiently and effectively, and you can save and retrieve your information more easily

Question 14

How do you design a taxonomy for a folder on your computer?

Answer 14

Group things that belong together under the same heading.
Don’t make the headings to broad or general.
Create folder for each molecule and sub folders for each theme in a module

Question 15

Why is cloud storage important?

Answer 15

Provides you with an easy way to always have backups of your work.
It also allows you to work on different devices without having to carry removable storage media with you
You can also easily share information or work
Ensure that you have a strong password

Question 16

What is the trade-off between adding too much or too little metadata to image files?

Answer 16

It’s useful to add metadata to be able to identify aspects of the photograph in future when you don’t remember the details of your photograph such as names of people and location

Question 17

For whom and why is the system metadata valuable in digital photographs?

Answer 17

Your camera assigns a name to each photograph that you take, as well as system metadata and geo-location data.
They are useful for any expert photographer in terms of studying and evaluating quality and characteristics of a photograph