Business Studies Chap 18 Flashcards
Introduction to the human resources function
Explain the role of the human resources function
-Is required to comply with legislation when making appointments and managing the employees in the workplace
Elaborate on the meaning of recruitment
-is the process that is used by businesses to identify vacant positions within the bus.
-The aim is to attract candidates with the prerequisite qualification, Knowledge, and experience so that they may be appointed in the vacant positions
Outline the recruitment procedure
-Commence with the preparation of a job analysis, which includes specifying a job description and job specification
-The Job description is prepared by HRM to identify the recruitment needs of the bus.
-In order to attract suitable applicants to the bus. the HRM specifies the requirements and key performance areas of the vacancy in the job specification
-The HRM then decides on the method of recruitment that will be used by the bus. to ensure that the most suitable candidate is found for the vacant position
-Either internal or external recruitment may be selected
Explain the components of job analysis
-Refers to the process used to accumulate info about duties, responsibilities, necessary skills, outcomes and work envir. of the job
-Consists of the job description and job specification
Distinguish between a job description and job specification
J.D- A documented description of the position and the work or duties to be performed
-This is described as the nature, type of duties, and responsibilities associated with a specific position
J.S- A documented description of the prerequisite skills, qualifications, and experience needed for the position
-This is described as the personal qualities, skills, and qualifications required for a specific positions
Discuss the internal and external methods of recruitment
-I.R-Is the process used by bus. to advertise vacant positions in the business internally.
-Words of mouth, Business newsletters, circulars, Notice boards of the business, Internal bulletins in
E.R. is the process used by bus. to advertise vacant positions in the business externally.
Outline the selection procedure
Step 1: Application forms/ curriculum vitae/ and certified copies of personal documents/IDs/ proof of qualifications are recieved
Step 2: Screen/determine which applications meet the minimum job requirements and separate these from the rest
Step 3: Preliminary interviews are conducted if many suitable applications were received
Step 4: Reference checking takes place to verify the info on the CV
Step 5: Compile a shortlist of potential candidates identified
Step 6: Shortlisted candidates may be subjected to various types of selection tests
Step 7: Invite shortlisted candidates for an interview
Step 8: A written offer of employment is made to the candidate selected after the interview process
Explain the purpose of an interview
-Assess the general character, strengths and weaknesses of the candidate
-Determine the candidate’s suitability for the position based on his/her skill, experience and qualification
-Assist the employer in selecting the most suitable candidate
-Ensure that the info supplied by the candidate is matched to the requirements of the position
-Assess the suitability of a candidate for the vacant position by evaluating his/her temperament
Discuss the role of interviewer during the interview
-Ensure that each candidate should be allocated the same amount of time for each of their interviews
-Ensure that members of the interviewing panel should be introduced to the interviewee at the commencement of the interview
-Explain the purpose of the interview to the interviewee and interview panel
-Pose the same questions to all interviewees
-Provide an opportunity for the interviewee to ask questions
Name aspects of employment contract
-Employee deductions(compulsory, non-compulsory)
-Fringe benefits, perks, allowances
-Job title and position
-Probation period(if applicable) for how long
-Signatures of the employer and employee
Outline legal requirements of an employment contract
-Both the employer and employee should agree to any changes to the contract
-No changes may be made to the employment contract by any of the parties
-The contract must be signed by both the employer and the employee
-A code of contact and ethics should be included in the employment contract
Elaborate on the meaning of induction
-New employees are familiarised with their new physical work environment, org. culture, products and services
-New employees are informed about the processes or procedures of the business
Discuss the purpose of induction
-New employees are introduced to management/ colleagues so that workplace relationships may be established at different levels
-New employees are welcomed by introducing the to their physical workplace
-A tour, layout of the building maps, and other general info should be given to new employees on arrival
-Ensure that new employees are aware of and familiar with the org. structure and who they report to
Elaborate on the meaning of placement
-Candidates who are successfully selected are placed in the vacant pos, where they will be effective and add the most value to the bus.
-The selected candidate is allocated to a specific position
Outline the placement procedure
-The employer should stipulate the responsibilities and expectations of the new position for the employee
-The employer will determine through psychometric testing the strengths, weaknesses, skills and interests of the new employee
