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SAP SD Exam Cards > Billing > Flashcards

Billing Flashcards

1
Q

Billing Process

A

Business is able to invoice the customer for materials or services rendered.

Takes place after the delivery process has been completed

Process could be order- or delivery-related, and may include billing of standard deliveries as well as the creation of debit and credit memos

Process may include invoicing for financial depositis for large projects prior to construction and inception

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2
Q

Structure

A

Has a header, and item level, but no schedule line level

Must configure the header document type and the relevant item categories

Billing document only uses internal assignments regarding number range assignments. It’s not possible to have an external number range.

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3
Q

Billing document: Posting block

A

stops automatic release of the billing document to accounting

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4
Q

Billing document: Statistics checkbox

A

Inidcates that the document is relevant for updating the informations systems

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5
Q

Billing document: Transaction group

A

7 for billing documents, 8 for pro forma invoices

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6
Q

Billing document: Billing category

A

Further sub-division of billing document type and transaction group

Used for selection of screen variants and classifications

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7
Q

Billing document: Document type

A

Used when accounting document is created

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8
Q

Billing document: Negative posting

A

Only effective if the Company Code for which posting is carried permits negative posting

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9
Q

Billing document: Brand/head office

A

Determines which customer master record is used to update the accounting documents.

If Payer is different than the sold-to-party, payer is transferred to Financial Accouting as the customer

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10
Q

Billing document: Credit memo w/ValDat

A

Used for credit memos to set the baseline date as the date with the original billing document

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11
Q

Billing document: Invoice list type and Rebate settlement

A

Represents the document type that may be used to create invoice lists for this billing document

Indicating the billing document is related to the rebate process by indicating what rebate type of document it is

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12
Q

Billing document: Rel. for rebate

A

Indicates that billing document is relevant for rebate accurals

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13
Q

Billing document: Standard text

A

Generally not used

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14
Q

Cancellation Data

A

Used by the system when a document type of the type you are defining is cancelled

System will automatically use the cancellation billing type as well as any copying requirements you maintain

Rarely used in practice, typically businesses use credit or debit notes

Standard invoice cancellation type for F2 billing documents is S1

Cancellation of cash sale uses SV

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15
Q

Cancellation fields

A
  • Cancell. billiing type
  • Copying requirements
  • Reference number, passed to accounting
  • Allocation number, similar to reference number
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16
Q

Account Assignment and pricing control area

A

Used for account determination and pricing determination

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17
Q

Billing Document: AcctDetermProc

A

Used by the system to propose to which general ledger acounts entries must be posted

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18
Q

Billing Document: Doc. pric. procedure

A

Used to determine the pricing procedure to be used, in conjunction with the sales area and customer pricing procedure indicator

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19
Q

Billing Document: Acc det. rec. acc.

A

Used to determine the reconciliation account to be used

If used, the reconciliation account on the company code doesn’t get used

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20
Q

Billing Document: Acc. det. cash. set.

A

Account determination cash settlement, used to determine if the value should be posted to a different account, as opposed to the standard increase in accounts receivables

In a cash sale there would be no need to increase the customer’s open items. However, you may wish to post the value somewhere

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21
Q

Billing Document: Acc. det. pay. cards

A

Used to determine which general ledger accounts must be posted to payment cards

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22
Q

Output/Partners/Text Control Data

A

The data entered in the header document type for the billing document is used by the system in determining the output, partner, and teext determination of the itme level

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23
Q

Billing Document: Output determ proc, Application, and Item output proc

A

These three determine the Output Type

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24
Q

Billing Document: Header partners and Item partners

A

Specifies the gorup of partner functions the system proposes automatically for a billing document of this type

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25
Q

Billing Document: TextDetermProcedure and Text determ.proc.item

A

Assigned to the billing document header

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26
Q

Standard Billing types

A
  • F1, order-related
  • F2, delivery-related invoice
  • F5, Pro forma invoice for sales orders
  • F8, Pro forma invoice for deliveries
  • G2, Credit memo
  • L2, Debit memo
  • RE, Credit for returns
  • S1, Cancellation invoice
  • S2, Cancellation credit memo
  • IV, Inter-company billing
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27
Q

Billing Documents Info

A

It’s necessary to maintain the copy control rules for all standard document types

Item categories in billing documents are copied from the previous document

There are no settings to make for the item category in the billing document

Copy control rules must be defined at header and item level

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28
Q

Special Billing document types: Pro Forma invoice

A

Billing type F8

Invoice that does not post any financial amounts into any general ledger

Used for information purposes only

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29
Q

Special Billing Document Types: Cancellation Invoice

A

Billing type S1

Used when a billing document has errors in it, so original needs to be cancelled and recreated

Illegal in some countries

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30
Q

Special Billing Document Types: Inter-company invoice

A

Represents an internal invoice used between two company codes belonging to the same business

Inter-company refers to a sales transaction where more than one company code belonging to the business is used in the process

Intra-company sales refers to a transaction within one company code

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31
Q

Collective Billing

A

Invoices can be accumlated and created collectively

System can combine multiple deliveries/sales orders into one invoice

Done by using a combination of the factory calendar assigned to the payer master record and the billing copying rules

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32
Q

Copy Control Billing Documents

A
  • Sales documents to billing document, Used for credit memos and debit memos that have no delivery documents
  • Billing document to billing document, Used by the system to determine copying control, for example, between an invoice and an inter-company invoice
  • Delivery document to billing document, Most widely used, covers the standard sales process
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33
Q

Delivery Document to Billing Document fields: Copying requirements

A

A number which is the key to a routine

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34
Q

Delivery Document to Billing Document fields: Determ. export data

A

Used to redetermine the export control (foreign trade data) automatically in the billing document

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35
Q

Delivery Document to Billing Document fields: Reference number

A

Passed to accounting

For self-billing, the value “C” is used meaning the delivery number is used as a reference. This also means that the delivery number will be passed to accounting as the reference field. Thus the system cannot combine deliveries as it does in a collective invoice as it does not know what number to use as a reference.

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36
Q

Delivery Document to Billing Document fields: Allocation number

A

Similar to reference number

This field is represented as the “assignment number” in the table VBRK

37
Q

Delivery Document to Billing Document fields: Billing quantity

A

Used to determine the quantity of items to be invoiced

38
Q

Delivery Document to Billing Document fields: Positive/Negative quantity

A

Used to update the open/remaining quantity or value in the source document

39
Q

Delivery Document to Billing Document fields: Pricing type

A

Determines what type of pricing the system is to automatically use

40
Q

Delivery Document to Billing Document fields: PricingExchRate type

A

*

41
Q

Delivery Document to Billing Document fields: Cumulate cost

A

Used to cumulate sub-item costs into the main item cost

Ex. you have a delivery with an item that is free of charge and not relevant for billing, but is a sub-item of a main item

42
Q

Delivery Document to Billing Document fields: Price Source

A

Used to determine where the pricing conditions are sourced

Generally left blank, resulting in the copy being determined from the sales document

43
Q

Delivery Document to Billing Document fields: Copy Requirements

A

Used the same way as in the sales and delivery process–that is, all elements requested by the requirement must be fulfilled in order for the billing document to be created

44
Q

Delivery Document to Billing Document fields: Data VBRK/VBRP

A

The data that is important to whatever key is in this field

VBRK table contains billing header data

VBRP contains billing item data

45
Q

Standard Billing split dynamic

A

There’s a field, ZUKRI, in the table VBRK

ZUKRI holds 40-characters.

The input in ZUKRI for a given record, is compared with the ZUKRI for another record, if these two values are not equal, the document will not be combined

46
Q

Self-billing

A

Used by large automative companies

Process whereby a company who purchases your goods sends you an invoice, which actually represents the invoice you intend to send them for the goods you sent them

47
Q

Invoice Lists

A

LIsts of billing documents (individual and/or collective) that are combined into one document for a particular payer

Two types

  • LR, invoices and debit memos
  • LG, credit memos

Has header and item data

Can’t change info of the invoices once on an invoice list

48
Q

Invoice list maintenance

A
  • An invoice list type must be assigned to each billin gtype that you want to use to process invoice lists
  • Copying control requirements must be maintained between the billing document and the invoice list document
  • Should a factoring discount be used, use condition type RL00 and the factoring discount tax condition type MW15 must be maintained and placed in the pricing procedure
  • Customer calendar must be defined specifying dates on which invoice lists are to be processed.
  • Output condition records for condition types LR00 and RD01
49
Q

Billing Plans

A

Milestone billing, final billing in full at a particular milestone according to itmes sold or services rendered

Ex. A project milestone, such as the completion of an artchitet’s blueprint for which the service is invoiced

An amount distribued between dates until total value is billed

Periodic billing, uses a predefined date proposal, which bills the customer at periodic intervals

Ex. Billing for rental of an object

Bills total amount for each date until a predefined end date is reached

50
Q

Periodic Billing: Start date and end date

A

Date settings are not actual dates, but date rules

Start date, rule representing the contract start date

End date. rule representing the contract start date

51
Q

Periodic billing: Horizon

A

Not the end date of the billing plan, but the last day that the billing plan will use to bill

52
Q

Periodic billing: Dates from and Dates until

A

Date rules, used to further restrict the start and end dates of the billing plan dates

53
Q

Periodic billing: next bill date and Dev. Bill Date

A

Next bill date, the rule for how next bill date is determined

Deviation billing date, rule that may be set to determine if the customer is billed, for example, two days prior to the billing date determined by the system

54
Q

Periodic Billing: Online order

A

Used to set the deadlines to be created automatically in the sales order

55
Q

Periodic Billing: In advance

A

indicates whether the system should bill in advance.

Should this indicator not be set, the system will automatically bill in arrears.

56
Q

Periodic Billing: Aut.corr. dates

A

Used to automatically create a credit memo should the end date of the bill plan move closer to the start date and for which a billing date has already been or is about to be executed.

57
Q

Periodic Billing: FCode-OvervScrn

A

One can define which screen the system uses to display as its overview screen for a billing plan by setting the default FCODE

58
Q

Milestone Billing: Start date

A

Usually set as “Today’s date” (the date of the document) and the reference bill plan number, which refers to the standard billing plan or invoice plan as configured in the PS module

59
Q

Milestone Billing: Date category

A

Uses value of “01” for milestone billing to determine the date proposals.

60
Q

Defining and Assigning Date Categories

A

Billing rule, used by the system in takeing the full billing amount, and dividing it up into partial amounts

Fixd date, used to inherit the dates from the settings of the billing plan in PS. Can put “0” if you wish to use a fixed date that does not fluctuate with the project milestones.

Billing block used to set a billing block against all dates. Block is removed automatically when PS confirms tha t a milestone has been reached.

61
Q

Maintaining Date proposals for Billing Plan Types

A

Milestone Billing has an allocation for date proposals. These milestones are defined in the settings on the maintain date proposals for billing plan types screen.

62
Q

Rebate Agreements

A

An agreement between the business and a customer

Takes the form of a special discount paid retroactively (after the fact) to the customer

Based on the sales volume for the customer over a specific time period

Has separate condition records for each product the customer buys. These condition records specify the rebate amount or percentage due to the customer for each product

Settled once a credit memo is issued to a customer for the accumulated rebate total

63
Q

SAP Standard Rebate agreement types

A
  • Group Rebate, 0001
  • Material Rebate, 0002
  • Customer Rebate, 0003
  • Herarchy Rebate, 0004
  • Independent of Sales Vol. 0005
  • Exp. Group Rebate, 00E1
  • Exp. Material Rebate, 00E2
  • Exp. Customer Rebate. 00E3
  • Exp. Hierarchy Rebate, 00E4
  • Exp. Revenue Indepenent, 00E5
64
Q

Rebate Agreement field: Condition type group

A

This is not a condition type, nor the same condition type used in pricing

Usually has more than one condition type assigned to it, but it’s possible to have only one assigned

65
Q

Rebate Agreement field: Varification levels

A

Determines the level of detail one sees when displaying totals for a rebate agreement

66
Q

Rebate Agreement field: Manual accurals order type

A

Sales document type assigned to the rebate agreement.

The sales document type assigned, should have the order-relevant billing type assigned

SAP standard rebate billing type B4, and rebate sales document R4

67
Q

Rebate Agreement field: Payment procedure

A

Should you wish to make manual payments of the rebate to the recipient

68
Q

Rebate Agreement field: Partial settlement

A

When a manual payment is carried out, the system automatically creates a credit memo request of the type specified in the partial settlement field for the sepcified amounts.

Make sure the credit memo request type is assigned an order-relevant billing type

SAP standard partial settlement document type R3 and associated order related billing type B3

69
Q

Rebate Agreement field: Reverse accurals

A

Check this field, it ensures the system will reverse the accurals up to the amount specfified in the manual payment.

If the accurals are not as high as the payment to be made, the system will reverse whatever accurals it has

70
Q

Rebate Agreement field: Final settlement

A

You must ensure the credit memo request for final settlement is assigned to the final settle field

Make sure the credit memo request has the associated order-relevant billing type assigned

SAP standard credit memo request B1 with billing type B1

71
Q

Rebate Agreement field: Minimum status

A

Status the rebate agreement must reach before the final settlement may be carried out

72
Q

Condition type groups

A

Assigned to rebates agreement

Also used in sales deals

If you create one by copying another, the system does not copy the associated assignments of condition types. You need to make all the necessary assignments manually.

73
Q

Assigning Condition Type/Table to Condition Type Groups

A

Cntr, Counter number column, represents the access steps or the sequence in which the condition types will be determined

No. column, actually equal to the pricing condition table number

74
Q

Assigning Condition Type Groups and Agreement Types

A

Agreement types, can be rebate agreements or sales deals or promotions. You are to assign them to the relevant condition type group.

75
Q

Rebate Condition Type field: Rebate procedure

A

Indicates if the condition is dependent or independent of sales volume

76
Q

Rebate Condition Type field: Provision con field

A

Actually the accurals correction procedure, indicates if accurals must be corrected when a partial rebate payment has been made

77
Q

Rebate Condition Types Info 1

A

Rebate condition types must have an account key assigned to them in the pricing procedure used by the sales document type for orders and billings

One account key is assigned for revenues and teh opposite account key is assigned for accurals. These account keys are assigned individual genral ledger accounts.

78
Q

Material Rebate Groups

A

Additional field that SAP offers in order for you to group together certain materials

This grouping allows you to use this field and its value in a condition record as opposed to listing materials individually

79
Q

Rebate Condition Field: Material for settlement

A

Important for rebates for which a material group is used instead of a material

If you use a rebate agreement that does not use materials as the basis, but instead a customer and a material group, you would need to define a material the system can use in order to process relevant credit memo requests.

The system would take all necessary data from this material for the settlement field to create the credit memo requests and thus the credit memo

80
Q

Retroactive Rebate Processing

A

You can create a rebate agreement with a validity period starting in the past

81
Q

The rebate index

A

Used to settle retroactive rebate agreements

82
Q

Changes that warrant restructuring the rebate index

A
  • New rebate relevance of sales organizations
  • New rebate relevance of billing types
  • New rebate relevance of payers
  • Creation or inclusion of new accesses for rebate processing
83
Q

Inter-company Sales Transaction

A

Occurs when a sale occurs and the sales organization belongs to a different company code than that of a delivering plant

Ex. Sales org 3001 belongs to company code 3000. 3001 creates an order, and uses the delivering plant XXX which belongs to company code 1000. 3001 invoices the customer of the order, system simultaneously creates an inter-company billing document. The inter-company invoice is sent from plant XXX to 3001.

Two billing documents are created.

84
Q

Inter-company Stock transfer

A

Stock transfered between company codes

Ex. Company code 3000 has plant 3000 creates a purchase order sotck from plant 1000 based in company code 1000. Stock is delivered to plant 3000. Company code 1000 creates an inter-company invoice and bills company 3000 for the stock

85
Q

Defining Order Types for Inter-company sales transaction

A

You need to define which sales document types may be used in conjunction with inter-compay sales.

SAP standard for inter-company sale billing document type is IV

86
Q

Assigning Organizational units by plant

A

You assign a sales area to a delivering plant, the plant uses this to process inter-company billing

87
Q

Inter customer number by sales organization

A

Internal customer number represents which sales organization is to be invoiced in inter-company sales processing

88
Q

Inter-company sales processing checklist

A

Enterprise structure must be maintained correctly

Inter-company customer numbers must be assigned to the relevant sales organizations

Delivering plant must be assigned the sales organization

The material sold must exist in the original and delivering plant

The sales order must be relevant for inter-company sales and have an assigned billing document type

Copy control rules must be defined between the standard invoice

Pricing procedure may have a special condition type assigned to it. This special condition type may represent the price to the inter-company sales organization. Or it may represent a special discount offered to the inter-company sales organization for the materials sold.

SAP standard inter-company condition types

  • PI01, Represent inter-company price as quantity dependent
  • PI02, Represent inter-company condition as a percentage
89
Q

Payment Terms

A

Terms of payment the company offers the customer

Dunning, the customer is sent letters in a level of severity in accordance with the time period that he has not responded or paid

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