ARTICLE 22 Misc Leave Policys

Question 1

START
Section 3. Leave Buy Back.
The City will buy back or convert either in “pay” or in “other forms of leave,” at the
officer’s discretion up to 120 unused sick leave hours on a one-for-one basis provided that the
officer requests same in writing on a form provided by the City by the end of the first pay period
in October; and the officer has a balance after the buy back of not less than _____ hours
accumulated sick leave, Sick leave buy back will be paid at the regular rate of pay, which
includes the incentive pay used in overtime calculations, applicable to the officer at the time the
payment is actually paid to the officer for the leave buy back.

Answer 1

400

Question 2

The Accounting Unit will run in the Daily Bulletin during the month of ______ notification to
the Officer to file, in writing, for the leave buy back. The City will pay the Officer his amount
due at the same time as other City employees are paid for their sick leave buy back but not later
than _________.

Answer 2

September

Christmas Eve day

Question 3

Section 4. Bonus Hours Leave.
Each Officer shall be entitled to 8-hours of leave for each quarter of a calendar year (beginning
January 1) of “perfect attendance”. Officers off from duty for one of the following reasons are
not eligible to receive the 8- hour perfect attendance bonus: time off for sick leave; off-job injury
leave; military leave in excess of ____ hours in a calendar year; leave without pay; stress leave;
and suspensions.

Answer 3

120

Question 4

Section 6. Holiday Leave Accrual.
Each officer may accumulate up to a maximum of three hundred and twenty (320) hours of
holiday leave at the rate of at least ______ hours per year.

Answer 4

eighty (80)

Question 5

Section 7. Leave Conversion.
For purpose of clarification only, the following chart details the type of leave and what amounts
over the accumulated maximum may be converted into at the discretion of the officer. Officers
who have maximum accumulation in leave accrual that cannot be converted into other categories
because of maximum accumulation in those categories are subject to Section 8 of this Article.
• Holiday (320 maximum hours) into _____
• Vacation (720 maximum hours) into ______
• Bonus (400 maximum hours) into ________
• Sick (1:1) (as applicable per Section 3 above) into ___________

Answer 5

• Holiday (320 maximum hours) into Vacation
• Vacation (720 maximum hours) into Holiday
• Bonus (400 maximum hours) into Vacation/Holiday
• Sick (1:1) (as applicable per Section 3 above) into Compensatory Time/Holiday/Vacation

Question 6

Holidays, relief days, special assignments, administrative leave (with or without pay), and time restored by the
Commission or an Arbitrator_______affect the officer’s entitlement to the perfect attendance
bonus.

shall or shall not?

Answer 6

shall not

Question 7

An officer may accumulate no more than 400 hours of perfect attendance bonus hour time.
In the event that an officer has reached the maximum number of Bonus Hours that may be
accrued, the excess Bonus Hours may be converted to _____________ at the
discretion of the officer.

Answer 7

vacation leave or holiday leave

Question 8

Section 8. Savings Clause.
No officer covered by this agreement shall lose any holiday[s], vacation, compensatory or bonus
hours he accumulated during the duration of this agreement that exceeds the maximum permitted
accrual amount allowed by this Agreement, unless, after being given written individual notice to
take the holiday, vacation, compensatory or bonus hours within a specified period not less than
________ days, the officer fails to do so.

Answer 8

thirty (30) calendar

Question 9

Section 9. Flex Relief Days
Armed Forces Reserve or National Guard members will be entitled to flex relief days, (RDs),
_________ (how many times a month) for the purpose of meeting their two-day reserve/guard training commitment. This
benefit is in addition to the annual fifteen (15) day military leave policy IAW Federal law.

Answer 9

once a month for the purpose of meeting their two-day reserve/guard training commitment. This
benefit is in addition to the annual fifteen (15) day military leave policy IAW Federal law.

Question 10

Any Officer may be granted Injury-on-Duty (IOD) Leave by the Chief of Police after __________ calendar days from the original date of injury if:
A. Medical documentation from the Officer’s physician is provided showing additional medical treatment or procedures are needed and are as a result of the original injury.

Answer 10

three hundred and sixty-five (365)

Question 11

Section 10. Injury-on-Duty Leave.
Any Officer may be granted Injury-on-Duty (IOD) Leave by the Chief of Police after three
hundred and sixty-five (365) calendar days from the original date of injury if:
A. Medical documentation from the Officer’s physician is provided showing additional medical treatment or procedures are needed and are as a result of the _______.

Answer 11

original injury

Question 12

Section 10. Injury-on-Duty Leave.
Any Officer may be granted Injury-on-Duty (IOD) Leave by the Chief of Police…..B. When presented with such medical documentation, the Chief shall have the right to require the Officer to be evaluated by a physician as designated by the City for confirmation of the findings of the Officer’s physician. Should the determination of the City’s designated
physician be different than that of the Officer’s designated physician, the two of them shall ________ who shall be supplied all pertinent and relevant records of the officer. This third
physician shall evaluate said records and, if necessary as determined by him, conduct an
additional medical evaluation of the Officer involved.

Answer 12

select a third physician

Question 13

Section 10. Injury-on-Duty Leave: The determination of this third physician shall be final and binding on parties and not subject to appeal to the Commission and/or
grievance and arbitration as provided for in this Agreement. Should the determination of the
third, independent physician agree with the Officer’s physician, the City shall bear the cost of this
third physician’s evaluation.
If this third physician’s evaluation agrees with the evaluation of the City’s designated physician,
the cost of the third physician’s evaluation and examination shall be borne by the ______.

Answer 13

Officer

Question 14

Section 10. Injury-on-Duty Leave:
C. The Officer will not be charged any sick leave during any second or other
occurring period of an original IOD incident, but will be granted immediate IOD leave.
D. If it is determined by licensed physicians that the second or subsequent treatment
period is not a result of the original injury, the Officer will have the IOD time rescinded and
charged _________. In the event the Officer has no _______ on the books, he will forfeit ______on the books to equal this IOD time taken off.

Answer 14

sick time

sick time

any other type of accumulated leave

Question 15

If it is determined by licensed physicians that the second or subsequent treatment period is not a result of the original injury, the Officer will have the IOD time rescinded and charged sick time. In the event the Officer has no sick time on the books, he will forfeit any other type of accumulated leave on the books to equal this IOD time taken off. In the event the Officer
has no time on the books, he or she shall pay back the time at ______of all vacation, holiday,
and sick time accumulated until all IOD leave is satisfied.

Answer 15

one-half

Question 16

E. The Chief of Police shall have the final authority and it will no longer be
necessary to submit such requests to the City Manager’s Office, or City Council, for approval and
extended IOD leave. In the event such additional IOD leave is denied, the employee will retain
the right to appeal the denial to the _____ and _______.

Answer 16

City Manager and City Council.

Question 17

Section 11. Jury Duty.
A leave of absence, without loss of regular pay, shall be granted to an Officer upon his actual
jury duty service, unless excused there from; provided, however, that such Officer waives or
remits to the City his jury fee and provides proof of jury service verified by the ______ and submitted to ______.

Answer 17

court liaison section

Police Accounting

Question 18

Section 12. Sick Leave Pool.
Each officer shall accumulate
______ hours of sick leave, with pay, per calendar year.
When the total number of sick leave pool hours drops below _____, ____ hours of sick leave with
pay from each officer participating in the program shall become part of the sick leave pool, and
any remaining hours shall continue to be credited to the individual officer.

Answer 18

120

5,600

8

Question 19

Officers having opted not to participate will not, under any circumstances, be allowed to enter
the pool at any later date. Any Officer who voluntarily drops out of the pool may not, under any
circumstances, be allowed to re-enter the pool. Notification to the _________ must be
provided, in writing, by the Officer who drops out of the pool. The ________ shall include
a copy of this report in the Officer’s file, and must forward a copy to the _______ for
inclusion in the Officer’s permanent “201” file. A copy must also be sent to the Association
within ________days of the date the Officer requests to drop out of the sick leave
pool. No Officer shall be eligible to draw sick leave pool days until one (1) of his sick days is
credited to the pool.

Answer 19

Accounting Unit

Accounting Unit

Chief’s Office

thirty (30) calendar

Question 20

When an Officer retires or dies, any sick leave accumulated by the Officer that would have
otherwise been forfeited shall be ________.

Answer 20

credited to the sick leave pool.

Question 21

Sick Leave Pool:
The Chief of Police and the President of the Association shall each appoint an equal amount of
officers to a committee in rank to administer the sick leave pool. The Committee shall then elect
a chairman. The resulting vacancy will be filled by the ___________ from that
receiving the chairmanship. The Chief of Police will select one ____, one ______ and one ______. The Association President will select one ______ and two ________.

Answer 21

opposite appointing officer

Sergeant, one Detective and one Patrol Officer

Detective

Patrol Officers

Question 22

Sick Leave Pool:
In cases where an officer
applies for sick leave pool benefits and holds a rank higher than sergeant, the Chief and President
of the Association will each appoint one person of rank
_______ than held by the
requesting Officer.
All committee members shall be appointed on or before ________ of each year and shall serve
_______ terms. Any vacancies occurring during the course of the term shall be filled within
__________days. No person shall be allowed to serve more than one (1)
consecutive term.

Answer 22

equal to or higher

October 1

one-year

twenty-one (21) calendar

Question 23

Sick Leave Pool:
A. Officers may be considered for sick leave pool hours after taking off ______ working hours of continuous non-job-related illness or injury. The ______
working hours used for eligibility shall not be refundable by the Committee or otherwise. The
Department shall reimburse the officer for any type of leave hours used in excess of the _____ working hours, if reimbursement is approved by the Sick Leave Committee.

Answer 23

120 consecutive

120 consecutive

120 consecutive

Question 24

Sick Leave Pool:
B. No officer shall be permitted to use more than ____ pool hours for a single illness
or injury.

Answer 24

1440

Question 25

Sick Leave Pool:
C. Pool hours may not be used for injuries or illnesses sustained in the line of duty.
D. The number of hours in the pool shall be solely for the benefit of officers with
_____ or _______, and such hours shall not revert to the accumulated sick leave of
individual officers. E. Pool time may only be used for disability, which is defined as a non-job-related
injury or illness, which prevents an Officer from fully performing assigned duties in all ______of the Department.

Answer 25

extended injuries or illnesses

major divisions

Question 26

F. The Committee Chairman may at any time or at the request of the Chief of Police
reconvene the Committee for further consideration should evidence come forward that would
affect the outcome of a Committee decision after a decision has been reached. The Committee by
______ may extend, reduce, approve, cancel, or deny a pool usage, as the evidence
requires.

Answer 26

majority vote

Question 27

G. Officers desiring consideration for pool usage may be required to submit to medical
examination by a ______ and may be required to produce medical records, doctor’s orders,
and any other material necessary to render a decision by the committee.

Answer 27

City doctor

Question 28

H. Upon any Officer being absent from duty ____work weeks as a result of a single
illness or injury, the Chief may require the Officer to submit to a medical examination to
determine whether the officer is permanently disabled. When it is determined that an Officer is
permanently disabled, the Chief shall be entitled to ______ or _____ the officer, whichever is
applicable, according to law existing.

Answer 28

18

terminate or retire

Question 29

I. Officers applying to the Sick Leave Pool Committee for reimbursement of hours
used in excess of 120 hours must do so within _____ of return to duty, following the illness or
injury.

Answer 29

one year

Question 30

Section 13. Leaves of Absence.
The Chief may grant a leave of absence, without pay, to a maximum of ____ officers, which
granting shall not be unreasonably withheld. The primary purpose of this leave shall be to
provide the officer with additional education in ______ related areas. Request for leave
under this section for the purpose of the Officer continuing full-time formal education at an
institution of higher learning shall be given ______. The duration of the leave shall be for a
period of time as determined by the Chief, but in no event for a period to exceed _____ years. Should the leave be for the purpose of pursuing continued formal education at an accredited college or university of higher learning, the leave shall be granted on a ______ basis.

Answer 30

five (5)

law enforcement

priority

three (3) calendar

semester-by semester

Question 31

A leave of absence under this Section shall not be considered a break in service for promotional
or seniority purposes. Officers on leave of absence shall not be eligible to apply for or take
promotional examinations while on such leave.
An Officer on an approved leave of absence under this Section must return to regular
assignment with the City for a period ______. Should an officer fail to return to his regular assignment for such period, the leave taken shall be considered as a
_______for purposes of promotion, seniority, pay, and/or pension.

Answer 31

at least equal to the length of his leave

break in service