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Accounting > AIS 242 (2) > Flashcards

AIS 242 (2) Flashcards

1
Q

This is an economic event that affects the assets and equities of the firm, is reflected in its accounts, and is measured in monetary terms

A

Financial Transaction

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2
Q

Similar types of transactions are grouped together into three transaction cycles which are?

A

the expenditure cycle,
the conversion cycle, and
the revenue cycle.

Each cycle has 2 subsystems

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3
Q

This manual accounting record is used to capture and formalize transaction data needed for transaction processing

A

Source Document

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4
Q

This manual accounting record is the result of transaction processing

A

Product Documents

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4
Q

This manual accounting record is a product document of one system that becomes a source document for another system

A

Turnaround Documents

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5
Q

This manual accounting record is a record of chronological entry

A

Journal

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6
Q

This record contains specific classes of transactions that occur in high frequency

A

Special Journal

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7
Q

This record contains nonrecurring, infrequent, and dissimilar transactions

A

General Journal

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8
Q

This record shows activity by detail for each account type

A

Subsidiary Ledger

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8
Q

This manual accounting record is the book of financial accounts

A

Ledger

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9
Q

This record shows activity for each account listed on the chart of accounts

A

General Ledger

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10
Q

This computer file is a temporary file containing transactions since the last update

A

Transaction File

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10
Q

This computer file contains relatively constant information used in processing (e.g., tax tables, customer addresses)

A

Reference File

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11
Q

This computer file generally contains account data

A

Master File

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12
Q

This computer file contains past transactions for reference purposes

A

Archive File

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13
Q

Five common documentation techniques

A

Entity Relationship Diagram
Data Flow Diagrams
Document Flowcharts
System Flowcharts
Program Flowcharts

14
Q

This is a documentation technique to represent the relationship between entities in a system.

A

Entity Relationship Diagram
The REA model version of ER is widely used in AIS.

15
Q

This represents the numerical mapping between entities

A

Cardinalities

one-to-one
one-to-many
many-to-many

15
Q

The REA model version of ER is widely used in AIS. REA uses 3 types of entities which are?

A

resources (cash, raw materials)
events (release of raw materials into the production process)
agents (inventory control clerk, vendor, production worker)

16
Q

This documentation technique uses symbols to represent the processes, data sources, data flows, and entities in a system

A

Data Flow Diagrams (DFD)
represent the logical elements of the system

does not represent the physical system

17
Q

This documentation technique illustrates the relationship among processes and the documents that flow between them. It contain more details than data flow diagrams and clearly depicts the separation of functions in a system

A

Documents Flowcharts

18
Q

What do the following symbols mean in a document flowchart?

Oval
Rectangle with a tail on the left
Upside down Trapezoid
Triangle
Parallelogram
Long rectangle with a tail on the right
o
Upside down pentagon
-[
->

A

In the same order they mean
Oval = Terminal showing source or destination of documents

Rectangle with a tail on the left = Source document or report

Upside down Trapezoid = Manual Operation

Triangle = File for storing source documents or reports

Parallelogram = Accounting records

Long rectangle with a tail on the right = Calculated batch total

o = On page connector
Upside down pentagon = Off page connector

-[ = description of process or comments
-> = Document Flowline

19
Q

This documentation technique is used to represent the relationship between the key elements–input sources, programs, and output products–of computer systems. It depicts the type of media being used (paper, magnetic tape, magnetic disks, and terminals), and in practice, there isn’t much difference between this and document flowcharts

A

System Flowcharts

20
Q

What do the following symbols mean in a system flowchart?

Rectangle with a tail on the left
Rectangle
Cylinder
Tape
Irregular Trapezoid
—>
Line that looks like a Z
Sideways Pentagon ([]>)

A

In the same order they mean
Rectangle with a tail on the left = Hard Copy

Rectangle = Computer Process

Cylinder = Direct access storage device

Tape = Magnetic Tape

Irregular Trapezoid = Terminal input/output device

—> = Process Flow

Line that looks like a Z = Real time connection

Sideways Pentagon ([]>) = Video Display Device

21
Q

This documentation technique is used to illustrate the logic used in programs

A

Program Flowcharts

22
Q

What do the following symbols mean in a program flowchart?

Rectangle
Diamond
Oval
Parallelogram
——>

A

In the same order they mean

Rectangle = Logical Process
Diamond = Decision
Oval = Terminal Start or end operation
Parallelogram = Input/Output Operation
——> = Flow of logical process

23
Q

What are the 2 broad classes of computer accounting systems?

A

Batch Systems
Real Time Systems

24
Q

This processes at the moment the economic event occurs and has no time lag between the economic event and the processing

A

Real-Time Systems

generally require greater resources than batch processing since they require dedicated processing capacity; however, these cost differentials are decreasing
oftentimes have longer systems development time

24
Q

This is a group of similar transactions that are accumulated over time and then processed together.

A _______ exists between the event and the processing.

A

Batch, Time Lag

(The transactions must be independent of one another during the time period over which the transactions are accumulated in order for batch processing to be appropriate.)

24
Q

What are the steps in Batch Processing?

A
  1. Keystroke
  2. Edit Run
  3. Sort Run
  4. Update Run
  5. Backup Procedure

Accounting (18 decks)

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