6-72 Mutual Exchange Guidelines

Question 1

Application for mutual exchange of tours, below the rank of Lieutenant, may be submitted by members of equal rank assigned or detailed within their assigned?

Answer 1

1.1
Application for mutual exchange of tours, below the rank of Lieutenant, may be submitted by members of equal rank assigned or detailed within their assigned Battalion.

Question 2

Application for mutual exchange of tours by Chief and Company officers may be submitted by such members assigned or detailed within their assigned?

Answer 2

1.2
Application for mutual exchange of tours by Chief and Company officers may be submitted by such members assigned or detailed within their assigned Division.

Question 3

Application for a mutual exchange shall be submitted at least____days in advance of first date involved.
Fill in the Blank

Answer 3

1.5

Application shall be submitted at least 3 days in advance of first date involved.

Question 4

Mutual exchanges of tours shall be completed within a____day period subsequent to first
date involved.
Fill in the Blank

Answer 4

1.6

Mutual exchanges of tours shall be completed within a 30 day period subsequent to first date involved.

Question 5

Approved mutual exchange of tours shall be voided if either member will be on any type of leave or detail for which the member has been notified more than____days prior to first date of mutual.
Fill in the Blank

Answer 5

1.7
Approved mutual exchange of tours shall be voided if either member will be on any type of leave or detail for which the member has been notified more than 5 days prior to first date of mutual.

Question 6

Under normal circumstances, members should not owe or be owed more than 4 mutual exchange of tours. Does this include self mutual?

Answer 6

1.9
Under normal circumstances, members should not owe or be owed more than 4 mutual exchange of tours. This excludes self-mutuals.m

Question 7

The BP-57 Mutual Record form shall be filled out by the applicant and submitted to the Officer on duty for approval. Once the mutual exchange of tour is reviewed and approved, the Officer on duty shall initial the BP-57.
FF and Officer mutual can be filled out on the same BP-57. True or False

Answer 7

2. 2 Each unit shall maintain one BP-57 for firefighters within a unit.
3. 3 Each unit shall maintain a separate BP-57 for company officers.

Question 8

Copies of the BP-57 shall be kept for how many calendar years before being filed in the UFS?

Answer 8

2.8

Copies of the BP-57 shall be kept for two (2) calendar years and filed in the Uniform Filing System.

Question 9

The Unit Staffing Log is an official Department record and only Company Officers are permitted to make entries in it. The Company Officer shall use the Unit Staffing Log to record and control all unit staffing events and changes including, but not limited to: regularly scheduled tours, overtime, mutual exchange of tours, leaves of absence, and group changes. Who is the only member allowed to record in it?m

Answer 9

3.1
Department policy mandates that only the company officer responsible for approving staffing events and changes, shall maintain control of, and record in, the Unit Staffing Log.

Question 10

Voluntary Donation of Mutual exchange of tours, with no payback, may be allowed in the following extenuating circumstances.
-Volunteering to work a mutual at a unit that incurred a LOD Death.
-Member in need of critical time off (serious illness of immediate family, etc.)
-As deemed necessary by Chief of Department.
Who has to approve it?

Answer 10

4.1

Borough Commander approval is required.

Question 11

Incomplete mutuals not repaid within 30 days will be charged to the members what?

Answer 11

5.1 E.
Incomplete mutuals not repaid within 30 days will be charged to vacation leave. If there is no remaining vacation leave for present year, the deduction will be made from the following year’s leave.

Question 12

A mutual exchange of tours Compliance Report will be published how often?

Answer 12

6.1
A mutual exchange of tours Compliance Report will be published bi-weekly and available to units via FDNY Intranet MIRS application and Diamond Plate.

Question 13

Prior to any member requesting a mutual exchange, who will review the most current Compliance Report to ensure that they are eligible.

Answer 13

6.2
Prior to any member requesting a mutual exchange, he/she shall review the most current Compliance Report to ensure that they are eligible.

Question 14

Any member who owes or is owed 4 or more mutual exchange of tours, as reflected on the most current bi-weekly printout, will be indicated by a single asterisk (*) on the
Compliance Report. This shall serve as notice that the member may be what?

Answer 14

6.4
Any member who owes or is owed 4 or more mutual exchange of tours, as reflected on the most current bi-weekly printout, will be indicated by a single asterisk (*) on the
Compliance Report. This shall serve as notice that the member may be prohibited from making any additional mutual exchange of tours as outlined below.

Question 15

6.5 Any member who owes or is owed 4 or more mutual exchange of tours, as reflected on three (3) consecutive bi-weekly printouts, will be prohibited from making any additional mutual exchange of tours. Any such member’s status shall be indicated on each printout
sheet by what?

Answer 15

6.5

Any such member’s status shall be indicated on each printout sheet by a double asterisk (**) on the Compliance Report.

Question 16

Members with a double asterisk (**), as reflected on the most current compliance report, will be prohibited from what?

Answer 16

6.6
Members with a double asterisk (**), as reflected on the most current compliance report, may not work mutual exchange of tours.