3c Wizards, Styles, Templates, Macros ***

Question 0

The company uses web page authoring software to create web pages to advertise its services to prospective customers. The web page authoring software allows the company to use macros when developing web pages.
Describe two advantages to the company of being able to use macros in web page authoring software. (4)

Answer 0

Complex elements can be created (1) eg hotspots (1)
 Standard tasks can be recorded and repeated (1) the same result each time/consistency (1)
 House style can be applied (1) no elements missed out (1)
 Novice users can create web pages (1) no specific training required (1)

Question 1

Describe two advantages of using a wizard to create the master slide. (4)

Answer 1

Complexity (1) master slides with complex backgrounds and objects can be created (1)
Experience (1) novice or expert users can create similar master slides (1)
Corporate image/consistent layout (1) a wizard can include the corporate image ensuring the master follows it (1)

Question 2

All employees of the company use templates. One advantage of using templates is that it makes sure that the company’s house style is used.
(a) Describe two other advantages of using templates.

Answer 2

Nothing is left out (1) all required information included (1)
Novice users can create complex documents (1) high level skills not required
(1) all users can make use of a standard format (1)
Pre-made (1) can be used over and over again / re-used (1)
Speed of creation (1) template creates basic document quickly (1)

Question 3

Miss Jones needs to write a report for the bank about the expansion of the business.
Identify two advantages of using styles in the finished report. (2)

Answer 3

Allows corporate style to be used (1)
Consistent presentation (1)
No choices from employee (1) [2] Different people can work on different parts of a document (1).

Question 4

Miss Jones needs to write a report for the bank about the expansion of the business. Identify two characteristics of wizards. (2)

Answer 4

Step by step instructions (1)
Based on macros/code (1)
User makes choices (1).

Question 5

The committee wants to produce a letter to be sent to every household in the village letting them know about the new website.
Mail merge is to be used to personalise the letter for each recipient.
A wizard is going to be used to create the mail merge.
Describe two advantages of using the wizard to create the mail merge. (4)

Answer 5

Allows inexperienced users to create mail merge (1) saves money on training costs (1) 
All information entered (1) no data has been missed requiring it to be redone (1)
Saves time (1) can be done quickly allowing time for other work (1).

Question 6

EJO has started to use style sheets. Describe the purpose of a style sheet. (2)

Answer 6

To maintain corporate identity/consistent layout (1) by setting the style for formatting (1)
To allow teams of people to work on individual elements (1) that have the same style when joined (1).