323 Release of Police Records

Question 1

.03 REQUESTS FOR OPEN RECORDS
A. Written requests for police records, other than by subpoena or by a Department employee in his official capacity, should be forwarded immediately to the _____ __ ______, or an assigned designee.

Answer 1

Custodian of Records

Question 2

.04 SUBPOENAED RECORDS
A. Personnel served with a subpoena duces tecum issued by any entity other than the San Antonio City Attorney’s
Office or the Bexar County District Attorney’s Office will, as soon as possible, forward the subpoena to the SAPD
______ _______ ______ for review.

Answer 2

Legal Advisor’s Office

Question 3

.05 PROFESSIONAL (ON-DUTY) USE OF RECORDS BY PERSONNEL
C. Officers seeking to view a follow-up unit case file must obtain permission from the follow-up ____ ________
designated as being responsible for the case file. If the officer making the request has a legitimate police reason for viewing the case file, the follow-up unit member responsible for the case file will provide the officer access to the case file.

Answer 3

Unit Supervisor

Question 4

.07 ACCESS TO POLICE RECORDS IN THE RECORDS UNIT
A. The _______ _______ ______ of Records Office is the official Custodian of Records for the SAPD.
Considering the sensitive nature of records under their control, it is necessary to ensure that access to this area is controlled and recorded. Most official business can be conducted at the service windows. In some instances, it may be necessary to go inside the Records Office. All personnel will either sign in at the Security Desk or gain entry using their electronic identification card.

Answer 4

Administrative Services Manager

Question 5

.07 ACCESS TO POLICE RECORDS IN THE RECORDS UNIT
B. During Normal Business Hours ________
2. Requests for police records during normal business hours must be made at the front counter window (denoting LAW ENFORCEMENT ONLY) for assistance. Requests will be made by completing SAPD _________.

Answer 5

(0800 to 1600 hrs)

Form #133-RPR.