2.4 information management

Question 1

what is information management

Answer 1

the process of controlling information

Question 2

what are the 6 stages of information management process

Answer 2

1 collect
2 store
3 retrieve
4 manipulation
5 processing
6 analysis

Question 3

what is data collection

Answer 3

the way information in collected. e.g. paper forms, surveys, and stock taking

Question 4

what is data storage

Answer 4

data must be stored in a secure and easily retrievable medium.
it is most conveniently stored in a database so information can be updated when necessary.
sensitive data should be encrypted

Question 5

what is data retrieval

Answer 5

searches and queries can be performed on all tables to show specific values and retrieve the data requested.
using databases allows data to be accessed easily

Question 6

what is manipulating and processing of data

Answer 6

after collection and storage data must be processed so it is ready for analysis. graphs and charts are made so that patterns and trends can be identified

Question 7

analysis of data

Answer 7

to analyse data is to see what can be learned from it so important decisions can be made

Question 8

securing information

Answer 8

is the process of encrypting and protecting data so that people who are unauthorised to see or understand the data cannot.

Question 9

transmitting information

Answer 9

once the information has been processed it may need to be transmitted outside of the organisation. this needs to be in an easily accessible and understandable format

Question 10

impact of information management on individuals and organisations

Answer 10

cost of equipment
cost of security
compliance with legislation

Question 11

what is anti malware

Answer 11

software designed to eradicate, prevent and detect malicious software such as a virus or a worm

Question 12

what is an MIS and what does it do

Answer 12

management information system. it collects, stores, presents and analyses data for an organisation.

Question 13

benefits of an MIS

Answer 13

integrated system: shares a large amount of data from multiple departments.
decision making: highlights areas that needs improvement
powerful analysis: accurate data analysis so that trends and patterns can be identified easily

Question 14

limitations of MIS

Answer 14

cost and installation: expensive and needs to be professionally set up and maintained
requires accurate data: if not disastrous decisions could be made
training: employees will require training to use to software accurately