1st week Flashcards
What is project
It is a temporary endeavor meant to create a unique outcome( product, service, process, information)
Keyword /// temporary or unique
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Book definition
Complex effort limited by time, budget, resources and performances specification designed to meet customer need
Characteristics of a project
- established objective
- Life span with beginning and and end
- Requires participation across the organization
- involves doing something new
- specific time, cost and performance requirement (3 KPI)
Project , program and portfolio
Example
A project can be to study a subject of the MBA
The program is the whole MBA
project life cycle
Defining
Goals//Specif//tasks//Respons
Planning
Scheduls/Budget/resources/risk/staffing
Execution
Status report// changes//quality// forecast
Closure
train costumer// transfer document//release
resources// Evaluation// Lesson Learned
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5 process group
4 phases and 1 function
Ph: Initiating, Planning, Executing and closing
F: Monitoring and controlling, it is constant
10 knowledge areas
Intregation - scope- time-cost-quality-communication- risk- resources-procurement-stakeholders
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Monitoring and controlling ?
Compare actual and planned ? close gaps… could be in planning or execution
Tradeoff
Agree with the key stake holder which are the priorities(cost, time, ….)…Project prioritization project////
Project manager
Manages temporary activities, non-repetitive activities
Marshall resources of the project
linked customer interface
Provides direction, coordination and integration to the project
Responsible for performance and success of the project
Importance of project manager
Compression of the product life cycle
Knowledge Explosion
Triple Bottom Line (planet, people and profit)
Corporate downsizing
Increased customer focused
Small projects represent big problem
Integrated approach
Provides Project manager
- An overview of all project manager activities
- A big picture of how organizational resources are being used
- Assesment of the risk the portfolio of projects represents
- rough metric for improvement
- linkages of senior management with project exec. Management
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PMI keywords
Unification
Consolidation
Communication
Integrative actions
7 Integrated process
*Project charter Describe the project as a whole 1. Purpose statement ? Shooting in the right direction Strategic goals/// writing down and demonstrate that the project is aligned with the strategic goal of the organization 2. Scope statement 3. Deliverables 4. Goals and objectives 5. Cost and schedule estimate 6. Stakeholder and roles 7. chain of command 8. Assumptions 9. Communication Plan
*Develop project Plan
integrate all other 9 areas
*Direct and manage project work
Technicality to work in the project
*Monitor and control Project work
close the gap is the main idea. Actual and the gap
*Change management Scope creep *Close the project every customer has a customer KMS *Manage project knowledge Tehcinal/Managerial/Competencies/estiamting/ Threats/
Integration of project through Portfolio management
oversee project selection
Monitor levels and skills
Encourage use of best practices
Balance projects in the portfolio
Improve communication among stakeholder
Create a total organization that goes beyond silo thinking
Improve overall management of projects overtime
PMI
Project management Institute (PMI)
Certifications
(PMP (project management profession))
Entry level certification (CAPM certified assistance
project management)
Standards/// Publication Guide To PMBOK ( Project Management Body of knowledge)
Create a global network of PM professionals
Regionally
By interest ( they create Cluster by the SIG (special
interest group)
