11.2 Materials Management Manual Flashcards
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Petty cash Can be used to purchase goods for social events.
T Or F
FALSE
The petty cash fund shall be for “minor” purchases (up to $_____.__, excluding sales tax, per purchase) necessary for the daily operation of the command and consistent with the goals of the Department. The fund shall not be used to purchase goods for
social events.
$50.00
Departmental policy requires that a limited change fund be retained for making change in the day-to-day cash collection operations of a command. Departmental policy also requires that a limited cash purchase fund, also known as petty cash, be retained for making small purchases. What are the $ amounts.
Change fund $100.00
Petty Cash $200.00
CHP 264
Reimbursement Request for Petty Cash
STD 439
Disbursement Voucher
International Merchant Purchasing Authorization Card (IMPAC) is the official name of the Visa credit card program
through U. S. Bank. ( Visa )
Only Departmentally Approved Credit card not associated to DGS.
The CAL-Card Program involves the purchase of commodities through the use of credit cards issued by a contracting bank.
T or F
TRUE
If a credit card is lost or stolen, the cardhold immediately contact the bank and approving officialand provide the complete cardholder name (as shown on the credit card), credit card number, and date reported to the police (if applicable). It is imperative that the bank card contractor be contacted within ________ hours of the loss of the card to limit the Department’s liability to $50.
48 hours
CHP 81, Receipt of State Property, shall be used to record all PPE, safety equipment, or other state property issued by the Department to Employees
T or F
TRUE
CHP 266
CHP 266, Credit Memo - Equipment.
Primary and Secondary use for CALCard
The CAL-Card may be used to purchase commodities necessary for the daily operation of the command, and when the requisition process is not feasible.
The CAL-Card program is the primary method for obtaining office and janitorial supplies from certified suppliers and/or mandatory statewide contracts.
The cardholder is responsible for the following:
Determining the need to purchase goods for $1,000 or less. Multiple price quotes are not required for purchases in the amount of $1,000 or less, including sales tax and shipping. However, the Department encourages alternate price quotes regardless of the amount to ensure competitive pricing and best value.
T or F
True
Equipment which has a unit cost of $5,000 or more (including tax, freight, etc.) is classified as ______.
Major
Equipment which has a unit cost of less than $5,000 but requires stringent accountability controls is classified as _________.
Sensitive
Equipment less than $5,000 that does not require stringent accountability controls is classified as________.
Minor
An inspection and accounting of uniformed officer safety equipment shall be in conjunction with the CHP 118 and documented on a CHP 311, Annual Safety/Protective Equipment Inspection form. Employees are responsible for all assigned equipment and items that are lost or damaged due to negligence of the employee, ______ be replaced at the employee’s expense
Shall
Which Equipment cannot be replaced with privately-owned equipment under any circumstances.
OC, Ammo, duty weapon, helmet duty/MC, Ammo pouch, and plastic cuffs
Separating employees whether temporary or permanent shall surrender all state issued equipment in his or her possession to the Commander. On a _______within _________days of separation
CHP 266 (credit memo) within 30 days
Final salary warrants will not be released to the employee or employee’s designee until the commander certifies to Personnel Services Section that all equipment has been turned in.
T or F
True
Unit 5 Employees - Equipment lost or damaged due to employee neglect or misuse may be subject to reimbursement by the employee or adverse action. If an employee agrees to reimburse the Department for the equipment, the Department shall not initiate adverse action against the employee.
T or F
True
The employee is responsible to immediately report in writing any lost, stolen, damaged or destroyed equipment or property to the commander.
T or F
True
In instances when the equipment or property has not been located the item should/shall be entered into the stolen property system.
Shall
