11.1 Administrative Procedures Flashcards
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Current mileage rate?
Current mileage rate 55.5 cents
CHP 262
262, Travel Expense Claim;
An employee is on travel status when employee is more than __ miles from headquarters and more than __ miles from the primary residence as determined by the normal commute distance. Refer to Annex A for __-mile limit exceptions. Overtime meals may not be claimed while on travel status.
50,50,50
Per diem is _____ allowed within 50 miles as determined by normal commute distance of the employee’s headquarters. Per diem is ____ allowed within 50 miles of the employee’s residence.
Not, Not
If a trip for which a travel advance has been made is canceled or postponed indefinitely, the advance must be returned immediately or not more than ____ calendar days from the issuance date of the travel check
30
Travel advance requests must be submitted no earlier than ___ weeks prior to the date of travel.
2weeks
if the employee does not submit a TEC or does not return any excess travel advance amount as requested, the total outstanding amount will be deducted from the employee’s next regular payroll warrants.
T or F
True
If a deduction must be made from the pay of an employee on payroll direct deposit, the direct deposit will be canceled-and the payroll deduction for the outstanding travel.
T or F
True
On the first day of travel on a trip of 24 hours or more: Trip begins at or before 0600; breakfast may be claimed on the first day. Trip begins at or before 1100; lunch may be claimed on the first day. Trip begins at or before 1700; dinner may be claimed on the first day.
True
On the fractional day of travel at the end of a trip of more than 24 hours: Trip ends at or after 0800; breakfast may be claimed. Trip ends at or after 1400; lunch may be claimed. Trip ends at or after 1900; dinner may be claimed.
True
Employees on travel status for less than 24 hours may claim lodging expenses with a receipt, if applicable, and breakfast and/or dinner expenses. A breakfast may be claimed if travel began at or before 0600 hours and ended at or after 0900 hours. A dinner may be claimed if travel began at or before 1600 hours and ended at or after 1900 hours.
True
lunch and incidentals will be paid when employees are on travel status less than 24 hours
False
A separate TEC must be submitted in triplicate for each subpoenaed appearance and submitted within ___ hours.
24 hours
An investigation _________(should or shall) be made of every accident involving a vehicle being used on state business when the vehicle is damaged or physically involved in an accident, or when the circumstances indicate that it may be alleged that the person or property of others has been injured or damaged through the use or operation of a vehicle being used on state business.
Shall
All motor vehicle accidents shall be reported within _____ hours to the Department of General Services/Office of Risk and Insurance Management (DGS/ORIM), utilizing the STD. 270, Report of Vehicle Accident.
48 hours
CHP 270
STD. 270, Report of Vehicle Accident completed and sent to DGS within 48 hrs
What is CHP 208 and how soon does it have to be submitted
CHP 208, Accident Prevention Report, required within 48 hours.
What forms are required for a departmental employee involved on duty collision?
(1) STD. 270, Report of Vehicle Accident, required within 48 hours.
(2) CHP 208, Accident Prevention Report, required within 48 hours.
(3) CHP 555/556, Traffic Collision Report, or if investigated by a local jurisdiction, that local agency’s accident report.
(4) CHP 121, Employer’s Report of Occupational Injury or Illness, when CHP employee is injured, required as prescribed in HPM 10.7, Injury and Illness Case Management Manual, Chapter 5, Documentation.
(5) CHP 442, Individual Accident, Injury and Safety Recognition Record,
Liability only incidents
(4) Liability-only incidents are those in which there is injury to a non-state employee or damage to a non-state vehicle/property only, and a connection between a state vehicle could be alleged. Liability-only incidents are to be reported on the STD. 270. Reporting for liability-only incidents of non-state employees would involve, but is not limited to:
(a) Pursuit by CHP allegedly causes collision of other vehicle(s).
(b) Individual injured themselves when shutting a CHP
car door on ones own hand.
(c) Cyclist skids on shoulder and overturns while being signaled to pull
over by CHP driver.
(d) Confused driver collides with third vehicle while being signaled by
CHP driver.
(e) Collision is intentional – to stop violator (legal intervention) unless the
commander determines the action was ill-advised.
(f) CHP vehicle flips rock, causing damage to other
vehicle. NOTE: Completion of the CHP 555/556, Traffic Collision Report, and
entry on the CHP 442, Individual Accident, Injury, and Safety Recognition
Record, are not required when the accident is non-recordable.
What is The CHP 268
The CHP 268, Potential Civil Litigation Report
The CHP 268, Potential Civil Litigation Report, ______ be completed when
incidents, or accidents, involve the state,occur on state property, or involve state
employees/equipment. (Ref GO 100.86 for list see below)
SHALL
CHP 268 The following are considered to be “threshold incidents.”
Category A:
1) Any incident in which a member of the Department is seriously injured or killed in the performance of his duties if his/her duties.
2) Any incident involving the use of force by a member of the Department,
including canines, which results in the death or serious injury to a suspect
or bystander.
3) Any in-custody death incident.
4) Any incident involving a patrol vehicle collision which results in death or
serious injury to a party or parties, other than a member of the department
when the liability appears to be that of the Department.
5) Special relationship incidents resulting in serious injury and/or death.
The policies and procedures contained in GO 100.80, Report In conjunction with of
Unusual Occurrences, shall be followed. the notification of the appropriate Assistant Commissioner, ORM ______ be notified as follows:
1) “Category A” incidents require immediate notification to ORM via the Emergency Notification and Tactical Alert Center (ENTAC). ORM will provide ENTAC with a _____ hour call out list of personnel available for notification.
Shall / 24 hours
CHP 268 The following are considered to be “threshold incidents.”
Category B:
Category B:
1) When a member of the Department intentionally or by accident discharges
a firearm at a person, whether on or off-duty,and whether or not an
individual is struck.
2) Any sensitive or complex internal investigation when the liability appears to
be that of the Department.
3) Any critical incident(s) which, in the Division’s opinion, could adversely affect an employee or employees’ morale and general welfare.
“Category B” type incidents are to be reported to ORM ___________
Next business day.
The CHP 268 shall be completed and forwarded to ORM within _____hours of the incident. In those instances where the CHP 268 cannot be completed in that time frame, a preliminary report shall be sent to ORM by facsimile or to the secured e-mail address ORM_CHP268 listed in GroupWise.
48 hours
What is the or CHP 287,
CHP 287,( Claims of $1000 or Less)
What is The CHP 271,
The CHP 271, Critical Incident Risk Management Response Protocol Documentation/Materials Checklist
When my the Department .approve A request from a departmental employee for legal defense in a criminal matter.
(1) The act or omission involving the employee occurred within the course and scope of employment.
(2) The employee acted (or failed to act) in good faith, without malice, and in the apparent interest of the Department.
(3) Providing defense is in the best interest of the Department.
And it requires approval by the Commissioner or Deputy Commissioner, and the AG.
Out-of-Court Settlements. The Attorney General has been granted the authority, with the approval of the Department, to negotiate out-of-court settlements for lawsuits not exceeding $___________.
35,000.00 and Settlements exceeding $35,000 may also be negotiated, but require Department of Finance approval. Settlements exceeding $70,000 which require special appropriation must be approved by the Legislature.
Failure to submit TEC within _________ days _________ result in a memo being sent to the employee and a pay roll deduction canceling a direct deposit.
SHALL and 60 days
Short term allowance is more than _______ hours and less than _________ days.
24 hours. 30 Days
Travel less than 24 hours may claim lodging, breakfast/dinner if applicable, but _______. _______ claim lunch.
Shall Not
Relocation Per Diem not to exceed ______ days.
60
121/A employee report of occupational injury must be completed in ________
24 hours.
CHP 555 must be completed within ___ days, state property damage/injury.
5 days
Motor Officer’s helmets damaged in a collision should/shall be placed out of service?
Shall
CHP 113, Accident and Injury report retain
2 years at Area
CHP 118, retain
3 years at area
CHP 121A retain
30+ years
CHP 202/216 retain
3 years for misd. 7 years open felony, 4 years for closed felony
CHP 216 Felony closed, felony open , sex offense, misdemeanor
4, 7, and 5 years. 3years
CHP 215 retain
6 months
CHP 240 Complaint form retain
5 years
CHP 555 retain
4 years
Dispatch retains cad logs for _______ Years and dispatch tapes for ______ months.
3 years and 6 months
Public Records Act Govt Code 6250, Non-releasable information;
Preliminary drafts, notes or interagency or intraagency memoranda which are not retained by
the Department in the ordinary course of business (e.g., rough notes or calculations used by
an officer to prepare an accident report).
Records pertaining to pending litigation
Personnel and medical records
Home addresses and telephone numbers of state employees.
Names and addresses of victims of certain sex crimes
Criminal records
DMV records
Drivers maximum liability for cost recovery is $_________
$12,000.00
Forward CHP 735 to Accounting within ____ days after receiving BAC.
5 days
If no BAC or Drug results forward within _____ days after conviction to accounting.
60 days
Vendors/requestor in requesting amendments, renewals or new contracts, allowing sufficient time to process and execute changes in a contract before the contract expires or funds are deleted in order to prevent a lapse in service may apply ________ early months for amendments / renewals __________ early for new contracts
four months seven months.
Reference to evidence tow, weapons range, and shop automatically renewed by Contract Services Unit (CSU) has changed. Commands are now required to submit a CHP 78, Contract Request, for evidence tow, weapons range, or shop clothing contracts.
T or F
TRUE
It is the _______ responsibility to determine which mode of transportation is to be used for state business?
Approving Officer’s
Normally a travel advance should not exceed estimated expenses for _______ days?
30
For subpoenas for out of state appearances criminal civil approval comes from where?
Commissioner, div Chief, Area Commander Assist Commissioner
Assistant Commissioner
Upon receipt of a request for records the Department must within ______, make a determination wether to comply with the request. The department shall notify the person making the request in writing of such determination and reasons therefore.
10 days, 48 hours 5 days
10 Days
CHP 208 accident prevention report retain how long
2 years after audit or 3 years which ever occurs first
Retain 268 for how long
5 years
Out of state subpoena authorization commissioner, assist commissioner , division chief, or area commander
Assist commissioner
