11.1 Admin Procedures Flashcards
MM update
A completed STD. 270, Vehicle Accident Report, shall be routed to (entity) and a preliminary CHP 208, Accident Prevention Report, shall be submitted within (time) if there is necessary investigative follow-up.
Risk Management Section
48 hours
T/F
Annual Justified Allocations for certain Area expenditure categories are determined prior to the beginning of each fiscal year after consideration of detailed justifications provided by each division. The following are categories that are annually justified: Temporary Help, Overtime, Out-of-State Travel, OPI Responsibilities, Rent, Consulting & Professional Services.
True
This is the intranet delivered application designed to provide timely fiscal data to assist Divisions, commands, and OPIs in managing their respective fiscal allocations
Allocated Resources Management System (ARMS) .
T/F
Command Access Rights allow Users and Viewers to access information that is pertinent to other Divisions or commands, for comparison and exampling purposes.
False, Command Access Rights prohibit Users and Viewers from accessing information that is not pertinent to their particular Divisions or commands.
T/F
Travel expenses incurred by an employee for any type of interviews may be reimbursable
False, are NOT
Only special position recruiting, with prior permission of AC
Expenses incurred by non-state employees whose travel expenses the Department has agreed to pay are claimed on a:
CHP 82, Non-State Employee Expense Claim
An employees Headquarters is the place where the employee spends the ________ ________ of the employee’s working time or the place to which employee returns upon completion of a _______ ___________. Resident Posts (are/are not) considered the employee’s headquarters.
largest portion
special assignment
Are
Per diem is not allowed within __ _____ as determined by normal commute distance of the employee’s headquarters. Per diem is not allowed within __ ______ of the employee’s residence.
50 miles
50 miles
T/F
If your headquarters is Bishop and part of your beat is in Independence, you may claim per diem while attending court in Independence because it is further than 50 miles from your headquarters.
False, could not claim
T/F
An employee is on travel status when employee is more than 50 miles from headquarters or more than 50 miles from the primary residence
False, must be at least 50 miles from both
T/F
Overtime meals may not be claimed while on travel status.
True
For travel within 50 miles of headquarters or home, an employee is not on travel status and may not claim per diem but may be eligible for overtime meals.
Business expenses consist of charges for telegrams, emergency purchases of equipment and supplies, and other actual charges necessary for the completion of official state business. Receipts are required for expenses over:
$5.00
A long-term assignment is any assignment of (time) or more to a given location other than the employee’s headquarters
31 days
T/F
All lodging reimbursements require a receipt from a commercial lodging establishment.
True
T/F
The approval signature must be in blue ink only, and rank of the approving officer must be shown on the original TEC
True
T/F
It is the approving officer’s responsibility to determine which mode of transportation is to be utilized. Reimbursement for the method of transportation will be in the best interest of the state, considering both direct expense as well as the employee’s time.
True
The travel advance amount should be based on the traveler’s estimated expenses for a specific trip or field assignment with a minimum request of ____. Normally the advance should not exceed estimated expenses for ___ _____.
$25.
30 days.
If a trip for which a travel advance has been made is canceled or postponed indefinitely, the advance must be returned immediately or not more than (time) from the (date of receipt/issuance date).
30 calendar days
Issuance date
Travel advance requests must be submitted no earlier than (time) prior to the date of travel. Exceptions to this procedure will be allowed only in unusual circumstances such as the need to pay:
two weeks
registration fees.
On the first day of travel on a trip of 24 hours or more:
Trip begins at or before _____; breakfast may be claimed on the first day.
Trip begins at or before _____; lunch may be claimed on the first day.
Trip begins at or before _____; dinner may be claimed on the first day.
0600
1100
1700
On the fractional day of travel at the end of a trip of more than 24 hours:
Trip ends at or after _____; breakfast may be claimed
Trip ends at or after _____; lunch may be claimed.
Trip ends at or after _____; dinner may be claimed.
0800
1400
1900
T/F
Employees on travel status for less than 24 hours may claim lodging expenses with a receipt, if applicable, and breakfast and/or dinner expenses
True
A breakfast may be claimed if travel began at or before _____ hours and ended at or after _____ hours.
A dinner may be claimed if travel began at or before _____ hours and ended at or after _____ hours.
0600 0900
1600 1900
No lunch or incidentals will be paid when employees are on travel status less than 24 hours
T/F
The incidental allowance is for each full 12-hour period.
Incidental expenses include, but are not limited to, expenses for laundering and pressing of clothing, and tips for services such as porters and baggage handlers.
False, 24 hour period
True
Employees claiming overtime meal compensation must include their:
on the TEC as the meal is:
social security number, as the meal is taxable
Employees in a call-back situation, being paid for their time, are not entitled to an overtime meal unless they are actually performing work-related duties during the (time) period immediately following their shift.
5-hour
To be eligible for reimbursement of overtime meal expenses, the overtime must be worked within (distance) of the employee’s headquarters.
50 miles
An employee must work an additional (time) for each overtime meal after qualifying for the first overtime meal. No more than (#) overtime meals may be claimed for each 24-hour period.
6 hours
three
An employees regular work shift is eight hours, the employee must work at least __ hours to be eligible for the first overtime meal, at least __ hours for the second overtime meal, and at least __ hours for the third overtime meal.
ten
16
22
If the receipt is not imprinted with the name of the establishment, the approving officer must:
sign the receipt
T/F
Normally, employees are not to drive a departmental vehicle for more than 8 consecutive hours. After an 8-hour drive, an employee is not to drive until 8 consecutive hours have elapsed.
An employee may volunteer to extend the driving period; however, this time period is not to exceed 4 hours except in the case of an emergency.
True all
T/F
Employees shall not use mileage earned from state business travels for personal use.
False, may
T/F
The DGS states that it is the state’s policy to only pay for the cost of the ticket and two receipts bag expenses per traveler.
False, one receipts bag expense
Additional baggage expenses may be requested if it is at the sole benefit of the state
Receipts are required for rail or bus fares over ____.
T/F
No more than actual fare will be allowed on any transportation service wether more or less than this amount.
$25
True
Taxi, Hotel Bus Shuttle, Street Car, and Local Rapid Transit. Actual expenses will be allowed when necessary for official state business. Receipts are required for fares over _____.
$10.
T/F
Mileage may be claimed from home to court to home only when the employee travels on a regular day off or completely outside the regular work shift.
True, otherwise use state vehicle or only mileage in excess of normal commute
T/F
Short-term rental is normally up to seven days only.
True
When a privately-owned bicycle is used to conduct official state business, the employee will be allowed to claim ____ cents per mile.
$0.04
T/F
Privately-owned motorcycles or motor-driven cycles are not authorized as a means of transportation in the conduct of official state business. There is no reimbursement for mileage expenses if an employee uses this means of transportation.
True
T/F
Charges exceeding $10 for one continuous period of parking must be substantiated with a parking receipt.
True
Employees with headquarters 50 miles or less from the Academy and who do not elect to reside at the Academy may be reimbursed for daily trips to the Academy.
The actual mileage from home to the academy may be claimed.
True
False, Only the mileage which is in excess of the employee’s regular commute distance from home to their permanent headquarters may be claimed.
When a training class is three weeks or longer, or as authorized by the Assistant Commissioner, Staff (ACS), employees attending the training or providing instruction on a temporary basis (associate instructors) are allowed (#) round-trip(s) to their residence at departmental expense for every three weeks of training at any time during the three-week period
1
T/F
Employees may claim actual lodging expenses supported by a receipt when on approved out of state travel.
True
T/F
Individuals will submit no more than one TEC per month except as noted below under paragraphs 20 and 21 of this chapter. Claims of less than $10 can be combined and submitted with the following month’s claim.
True
T/F
Approving officers may not require additional verification or information beyond receipts that show an expense was actually and reasonably incurred.
False, Approving officers may require any additional verification or information they deem necessary to determine that an expense was actually and reasonably incurred
Receipts are required for expenses of ___ or more.
$25
Receipts are also required for:
(1) Railroad and bus fares over ___ when travel is wholly within the State of California.
(2) Street car, ferry fares, bridge and road tolls, local rapid transit system, taxi, shuttle, or hotel bus fares over ___.
(3) Parking fees over ___.
(4) Telephone, telegraph, fax, or other business charges over ___.
$25
$10
$10
$5
Meals: Breakfast Lunch Dinner Incidentals ----------- Total
$ 6.00 $10.00 $18.00 $6.00 --------- $40.00
Actual lodging cost up to _____ plus applicable taxes.
Actual lodging cost up to ____ plus applicable taxes in the counties of Los Angeles and San Diego.
Actual lodging cost up to ____ plus applicable taxes in the counties of Alameda, San Francisco, San Mateo, and Santa Clara.
$84.00
$110.00
$140.00
The state mileage rate changes in (month) each year. The rates mirror those of the (entity) published mileage reimbursement rates
January
IRS
When employees are required to work overtime, they may receive an overtime meal allowance of ____. A receipt (is/is not required).
$8.00
Is not
To be eligible for an OT meal, employees must be required to report to work at least (#) hours prior to, or remain at least (#) hours past, their regularly scheduled workday, or work a minimum of (#) hours on a regularly scheduled day off or holiday.
two
two
ten
In order to qualify for moving expense reimbursement, the move must be a minimum of (#) miles plus the number of miles between:
50
the old residence and the old headquarters
Employees who quality for relocation status may claim relocation per diem allowances for a maximum of (#) days, and only while actively searching for a new residence in their new headquarters
60
Meal and/or lodging expenses for up to (#) days, arising from trips to the new location, for the sole purpose of locating housing shall be reimbursed
14
In Re: moves due to threats: The Department (shall/shall not) be liable for any loss in value to a residence or for the decrease in value due to a forced sale.
Temporary relocation shall not exceed ___ days.
The Department ceases to be liable for relocation costs after ___ days of the original notification of a viable threat if the employee has failed to relocate.
Shall not
60
120
The mileage reimbursement rate for 2016 was:
$0.54 per mile
T/F
Credit card requests to purchase collision reports may be made in person, or called in by phone.
Credit card information shall be forwarded to Fiscal Management Section (FMS) within:
True
24 hours.
A fee of (#) cents per page for regular copies up to 8 ½” x 14”, (#) cents per page for copies of microfilm or computer records shall be charged for records released to an individual under the Information Practices Act
10
20
A fee of (#) cents per page for regular copies up to 8 ½” x 14”, (#) cents per page for copies larger than 8 ½” x 14” or copies of microfilm, or the actual cost charged by a third party shall be charged for records provided under the Public Records Act.
30
50
The fee charged for reproduction of MAIT DVDs will be _____ per DVD
$75.00
The fee for a copy of a CD recording or a CD recording of a portion of a dispatch center recording is ______.
$5.00.
Witness fees in the amount of _______ must be deposited with the appropriate field command for each employee’s appearance.
$275.00
If a Rotation Tow Live Scan is conducted at the Area office, the fees to be collected for a Department of Justice (DOJ) check is ______, and a Federal Bureau of Investigation (FBI) check is an additional ______.
$32.00
$19.00
All checks/money orders shall be payable to:
the “California Highway Patrol.”
All checks, money orders, and warrants shall be restrictively endorsed for deposit:
Immediately upon receipt
T/F
The Department does not automatically refund overpayments of $5.00 or less
True
Forward the completed CHP 365N to FMS by first-class mail within:
24 hours.
The cashier shall turn in all collections and counter receipts (monthly/weekly/daily) to someone not involved with the cashiering function.
Daily
T/F
A client’s personal check shall not be accepted, if represented by legal counsel.
True
Maximums
_______ in cash (for commands with no safe, vault, or money chest that is adequate to safeguard cash).
_______ in cash (for commands with a safe, vault, money chest, or other comparable storage that is adequate to safeguard cash).
Two hundred fifty dollars
One thousand dollars
T/F
Close of business each Thursday; the weekly transmittal period for all offices begins on Friday and ends at close of business the following Thursday.
True
T/F
Prior to transmittal, collections shall not be retained in a locked desk, file cabinet, or other device providing comparable safekeeping.
False, collections shall be retained in an envelope or a locked box which is then stored in a locked desk, file cabinet, or other device providing comparable safekeeping.
Shortages of $6.00 or more must be reported in writing no later than:
following the discovery of the shortage.
the first business day
Cost per page for reproduction:
Arrest report to arrestee:
Arrest logs:
Arrest report as public record request:
10¢
30¢
30¢
T/F
Cancellations must be made during normal CHP business hours between 0800 and 1700, Monday through Friday, excluding legal holidays
True
Payment for reimbursable services contracts invoices, with the exception of motion/film picture service detail, shall be made directly to:
by the party requesting services.
FMS, Cashiering Unit
All billing documents shall be forwarded to FMS, RSU within:
after completion of the service detail.
ten business days
A copy of the CHP 78R reimbursable service request package shall be retained in an assigned procurement file at the respective Division or Area command for:
after the term ending date.
one year
Retain one signed original STD. 213 standard agreement package in an assigned CSU procurement file for:
after term ending date
one year
Retain the signed original CHP 465 reimbursable letter of agreement package in an assigned procurement file for:
after term ending date.
one year
T/F
Nonuniformed personnel hours shall be reflected in the Report of Overtime Hours for Reimbursable Special Projects.
False, are not
If there are reimbursable nonuniformed personnel hours to be reported, a copy of each nonuniformed personnel’s CHP 71, Attendance Report, must be attached to the Report of Overtime Hours for Reimbursable Special Projects to be submitted to the respective Division
T/F
Any sequential number not matched to a CHP 467 within 30 days shall be investigated by the Division coordinator.
True
Reimbursable Services Overtime Report
The signed original report reconciliation is forwarded to FMS, RSU and a signed copy to Division by the ____ of each month.
10 th
T/F
When there is no activity for the month, a Reimbursable Services Overtime Report will not be generated.
True
Reimbursable services valued at more than $50,000 require:
approval/signature
the Division commander or designee’s
If requested by the governing body of a newly incorporated city, the CHP will continue to provide traffic law enforcement services without reimbursement during the remainder of the:
or until establishment of a police department, whichever occurs first.
fiscal year of incorporation
T/F
Traffic law enforcement services generally will not be provided for a period longer than 12 months from the date of incorporation.
True
When considering an Reimbursable Services Agreement start date, the command shall allow a minimum of:
four months
If an amendment is required (e.g., add additional funds, extend term date), the command must request an amendment _____ ________ prior to the service detail ending date.
four months
Note: Once the service detail ending date has expired, an amendment CANNOT be processed
T/F
It is preferred that the command request a cashier’s check from the contracting entity.
True
T/F
An investigation shall be made of every collision involving a vehicle used on official state business when the vehicle is damaged or physically involved in a collision, or when the circumstances indicate that it may be alleged the person or property of others has been injured or damaged through the use or operation of a vehicle used on official state business.
True
T/F
The investigation shall be made whether or not there is actual physical contact between the vehicle used on official state business and any object or person or damage to the vehicle used on official state business.
True
All motor vehicle collisions shall be reported within (time) to the:
utilizing the
48 hours
Department of General Services/Office of Risk and Insurance Management (DGS/ORIM)
STD. 270, Vehicle Accident Report.
If a death, serious injury, illness, or substantial property damage occurs to a non-state party as a result of a vehicle collision, then DGS/ORIM shall be notified:
as soon as possible
Any individual or insurance company making an inquiry or requesting forms to be completed in connection with a state vehicle collision or claim shall be referred to:
DGS/ORIM.
Upon the discovery of damage to a state vehicle which has not been previously reported. The ____ ______ of the state vehicle shall be responsible for completing the report.
last driver
In those instances where the commander determines that hidden damage occurred sometime prior to the last shift, the report may be submitted indicating the driver as:
“unknown.”
T/F
When there is damage caused by the push bumper removal of a vehicle or equipment from the roadway and the damage is limited to the contact point on the privately owned vehicle or the California Highway Patrol (CHP) vehicle, reporting to ORIM is still required.
False, is not unless one of the vehicles struck another object.
When unintentional damage is sustained by the acts of persons in-custody or unknown, a:
shall be completed and submitted to:
indicating the cause of the damage.
CHP 51, Memorandum
Fiscal Management Section (FMS)
T/F
When there is windshield or other glass damage caused by objects propelled from the roadway surface by movement of another vehicle even though it meets the definition of a “vehicle collision”, unless there is injury to a person, or caused by unknown causes reporting to ORIM is not required.
True
When malicious damage is sustained by the acts of persons in-custody, a:
shall be completed in triplicate and distributed as follows (3):
CHP 221, Malicious Damage Report,
(a) The original is retained at the office.
(b) A copy is forwarded to FMS, Reimbursable Services Unit, with a court order of restitution attached. Do not send to FMS without a court order of restitution.
(c) A copy is forwarded to the local district attorney’s office within five days of the incident.
The five forms required for a state vehicle collision are:
T/F
These do not apply to a rental vehicle used for state business.
270 208 555 121 442
False, are required
T/F
When additional investigation is required, the CHP 208 and STD. 270 may be delayed for a reasonable period in order to facilitate such follow up.
False, a notation under “Recommendations” on the CHP 208, shall indicate a supplemental report will follow. The CHP 208 and STD. 270 SHALL NOT be delayed.
A liability-only incident is an incident when there is an injury to a non-state employee or damage to a non-state vehicle/property and a connection between a state vehicle could be alleged. A liability-only incident shall be reported on:
the STD. 270 only
T/F
Other information which is desirable for entry into the CHP208 includes the social security number of the driver of the other vehicle
Tru
CHP 208 A recommendation (shall/should/may) be provided by the investigating officer and shall include whether to initiate collection procedures. Any constructive suggestions relating to the prevention of future or similar collisions/occurrences and whether safety features could be provided to mitigate the extent of injury or damages (shall/should/may) be included.
Shall
Should
T/F
A CHP 208 is not required when an STD. 270 has been completed for a liability-only incident.
A liability-only incident is to be listed on the CHP 113, Injury and Collision Report.
True
False, is not
Whenever an employee is involved in a collision/occurrence requiring the submission of a ___ ___ or suffers an injury requiring the submission of a ___ ___ to the State Compensation Insurance Fund, the incident shall be recorded on a CHP 44
CHP 208
CHP 121
T/F
A reimbursement for damage to privately owned vehicles used in state business may be claimed on a CHP 262, Travel Expense Claim.
True, must include:
“I hereby certify that this expense was incurred by me as a result of damage to my privately owned vehicle. This expense is not reimbursable through the insurance coverage of any of the parties involved in the collision”
T/F
A reimbursement demand for repair costs made against an employee may be claimed on a CHP 262, in the same manner as a privately owned vehicle.
True, except:
“I hereby certify that this expense was incurred by me as a result of damage to a commercial rental automobile used on official state business by me. This expense is not reimbursable through the insurance coverage of any of the parties involved in the collision.”
The approving official must determine whether the claim for a privately owned vehicle used for state business is the result of the employee’s decision not to maintain collision coverage. If the determination is the employee did not maintain collision coverage, then a claim may be filed with the:
Victims’ Compensation and Government Claims Board.
The peace officer, member of the CHP, or firefighter shall report and provide, within __ _____ of the accident in the private vehicle, to their private automobile insurer all documentation and information known to them related to the accident. Any losses or liability shall be borne solely by the ________.
10 days
employer.
A completed CHP 268 for any threshold incident shall be transmitted, through proper channels, to ORM within:
of the date of the incident.
seven calendar days
A Non-Threshold PCL Incident requires the transmission of a completed CHP 268 to ORM, through proper channels, within:
of the date of the incident.
seven calendar days
Any incident when there is damage caused by the push bumper removal of a vehicle or equipment from the roadway requires documentation on a:
CHP 268
T/F
Saving the report to the Area’s Risk Management Reports folder will serve as the required written notification to ORM.
True
T/F
In those instances when a CHP 268 cannot be completed in the aforementioned time frame, a preliminary report shall be created.
True
T/F
Any department member with direct knowledge of the events shall complete a chrononologiacal account of the incident within the “Summary of Incident” section of the CHP 268.
False, A supervisor shall
a. All documents/materials marked as Preserved for Threshold Incidents shall be retained on a (#) year litigation hold.
b. All documents/materials marked as Preserved for Non-Threshold PCL Incidents shall be retained on a (#) year litigation hold.
ten
five
If a PCL incident involves criminal prosecution and results in an incarceration, the associated documents/materials shall be retained as evidence for the appropriate time periods or the ______ __ ____________; whichever is longer.
Additionally, evidence shall be retained until all time frames for ____ _________ have expired.
length of incarceration
All appeals
T/F
Copies of audio/video recordings (e.g., Mobile Video/Audio Recording System, recordings, body camera recordings, cell phone recordings) should not be mailed/transmitted to ORM unless a request was sent to the involved Area, regardless of the incident type.
If sent, shall be marked:
True.
Confidential
T/F
The CHP 275 is not subject to Public Records Act disclosure as it is protected under the umbrella of attorney- client privilege.
False, is subject to Public Records Act disclosure and is not protected
T/F
A CHP 275 associated with a Threshold or Non-Threshold PCL Incident shall be routed with the associated CHP 268 through channels to the ORM.
True, to increase efficiency
T/F
Use of Force incidents which do not result in injury to the subject shall be documented on a CHP 275. For noninjury UOF incidents, a CHP 268 is only required when there is concern for potential civil liability arising from the incident (e.g., claims of excessive force, inconsistencies in statements versus evidence, violations of departmental policy).
True
T/F
All UOF incidents which result in injury to the subject shall be documented on a CHP 275 and accompanied by a CHP 268.
True
Complaint of pain and/or visible injury shall be considered an injury for reporting purposes. This would not include Electronic Control Device (ECD) deployments where the only injury is probe/puncture marks or where mere redness or indentations are the only injury associated with the proper application of handcuffs.
An incident in which use of force by a civilian against a peace officer results in serious bodily injury or death, including those instances when a member of the public discharges a firearm at a departmental peace officer, whether the officer was struck or not shall be documented on a:
CHP 275
A completed CHP 275 shall be transmitted to ORM, through proper channels, within:
of the incident occurrence date. For routing instructions, refer to the ORM’s STARPOINT Web page.
seven calendar days
In those instances when the CHP 275 cannot be completed in the aforementioned time frame due to extenuating circumstances, a completed CHP 275 shall be transmitted to ORM as soon as possible.
T/F
The discharge of a firearm by a departmental peace officer shall be reported utilizing the CHP 275, but only the subject was struck.
False, whether or not the subject was struck.
T/F
Attempted use of force, i.e. Swing and miss, or ecd propels discharged and misses, need not be reported on a CHP 275, but may be reported in a CHP 268.
True
CHP 268 (shall/should/may) be completed (documented as a Non-Threshold PCL Incident) when a firearm was displayed only, during high-risk or felony procedures, and the subject is later found to be an innocent party.
Shall. Note: The display of a firearm alone does not consitute a use of force for reporting purposes.
T/F
A CHP 275 need not be completed when a control hold (i.e., twist-lock and bent-wrist) is used to overcome physical resistance from an uncooperative subject.
False, shall be completed
A threshold incident is defined as an incident which has a ____ ___________ of resulting in the Department or the State of California as a:
high probability
defendant in a civil case.
Category A threshold event requires an ________ notification to the Emergency Notification and Tactical Alert Center (ENTAC) and if blue team in use, an entry into BT’s Threshold-Atty-Client Priv Report within:
immediate
24 hours.
Category B threshold event requires an entry into BT’s Threshold-Atty-Client Priv Report, if still in use, within:
On the next business day
Any non threshold incident shall be entered into BT as a PCL Attorney Client Priv within:
48 hours of the incident
A completed:
shall be scanned and attached as a file to all Threshold-Atty-Client Priv and PCL Attorney Client Priv incidents entered into BT.
CHP 271 critical incident checklist
When an Area office receives a CHP 287, it shall be transmitted and BT entry made within __ _____ to RMS and indicate the date it was received (the CHP 287 may be sent to RMS’ secured electronic mail.
48 hours
If indecent prior to July 1, 2013, and has a 268 already, or after and BT entry already made, then the 287 just needs to be forwarded. Otherwise BT entry needed if still in use
T/F
A Use of Force BT entry is not a confidential document protected by the attorney/client privilege.
True
When an individual claims to have suffered a loss $1,000 and under they shall be provided with a
A departmental employee (shall/should/may) witness the claimant’s signature and put their name in the adjoining WITNESS box.
CHP 287, Claims Of $1,000. Sgts encouraged to carry in field
Should
T/F
Upon receipt of the claim by the Area, staff shall assign a sequential claim number in the upper right corner of the 287 $1000 or less claim.
Areas shall review submitted claims and prepare a CHP 268, Potential Civil Litigation Report, if not previously completed.
True, area #-year-sequential number, 365-17-07
True
Claims should be filed within (time) of the date of the alleged incidents. However, under certain circumstances, claims may be filed up to (time).
six months
one year
T/F
Employees shall use the CHP 287 for all claims of lost or damaged property of under $1,000.00 in value.
False, Employees must file claims directly with the VCGCB, using the Board’s claim form.
The Area commander will have the authority to approve claims submitted under this program.
Expedited claims settlement program, To swiftly mitigate claims in those instances in which we are clearly liable for damages. Still processed through Orim
An individual has (time) in which to file a lawsuit after the claim is denied and (time) in which to serve the Department after filing the suit. There is no claim prerequisite requirement when filing a lawsuit in the federal court. However, the federal court requires that the lawsuit be filed (time) from the time of the incident giving rise to the suit.
six months
three years
one year
T/F
In every instance in which an employee is served a summons and complaint, immediate notification to CMU shall be made.
True
Upon receiving a summons and complaint or other notice of civil action against the Department or departmental employees which has arisen out of an official act, there (shall/should/may) be a review of the cause of action. Where there are allegations which constitute a personnel complaint not previously investigated, a complaint investigation (shall/should/may) be conducted.
Shall
Shall
T/F
The employee is automatically provided AG representation in civil matters stemming from official duties.
False, The employee must request such representation in writing
Suits filed against employees often contain serious unsubstantiated allegations which cause great concern. The role of commanders and supervisors should be one which provides:
positive reassurance to employees named in suits.
The employee is not liable for any payment made by the state for any judgment or any portion of a judgment against the employee or the state unless the employee acted or failed to act because of:
fraud, corruption, or actual malice.
Small claims court hearings provide expeditious and informal adjudication of lawsuits in an amount not to exceed _______.
T/F
The parties to the small claims action cannot be represented by legal counsel and must represent themselves.
$7,500
True
Upon receipt of any Constitutionalist documents by an Area office or the involved employee, the Area shall:
immediately contact CMU and forward all original documents immediately
in each instance where it is believed by the CHP investigating officer that a person(s) may qualify under the Victims of Violent Crimes Program, a:
(shall/should/may) be issued to such person(s).
CHP 170, Notice to Victims of Violent Crimes,
Shall
T/F
There is no requirement that a copy of the CHP 170 be maintained at either the local office or headquarters.
True
T/F
Subpoenas may to be accepted for former employees.
False, are not to be accepted
Proper service of subpoenas issued by other than the district attorney, is made by delivery of a copy of the subpoena to:
the witness personally, to his/her immediate superior, or designated agent
T/F
If the immediate superior or designated agent upon whom service is attempted to be made knows he/she will be unable to deliver the subpoena to the officer within a time which will allow the officer to comply with the subpoena, the immediate superior or designated agent may refuse to accept service and is excused from any duty, liability, or penalty
True
If the immediate superior or designated agent is tendered service of a subpoena less than (time) prior to the date of hearing, and he/she is not reasonably certain he/she can complete the service, he/she may refuse acceptance
five working days
If the immediate superior or designated agent accepting service, subsequently determines that he/she will be unable to serve the officer within a time which will allow the peace officer to comply, the immediate superior or designated agent shall notify the server or his/her office or agent not less than __ _____ prior to the hearing date indicated on the subpoena, and is thereby excused from any duty, liability, or penalty
48 hours
T/F
If the subpoena is for an officer who is not available at the time of service because of absence due to vacation, leave of absence, military leave, regular days off, or other sufficient reason, such fact shall be made known to the process server. The immediate superior or designated agent SHALL refuse to accept service of the subpoena
True
However, An employee on sick leave or injury status is not considered unavailable for service.
T/F
If unable to contact the subpoenaing attorney, and there is not sufficient time for a letter to reach the attorney prior to the appearance date, the officer’s immediate superior shall appear at court on the appearance date and apprise the judge of the officer’s unavailability.
True
T/F
While on suspension, an officer is considered a CHP employee; therefore, should a process server attempt to serve a subpoena for an officer on suspension, the immediate superior or designated agent shall accept service
False, should refuse to accept
subpoenas duces tecum must be personally served, and requires service (time) prior to the compliance date.
five days
No arrest/investigation reports or other reports relating to allegations of federal criminal civil rights violations by our officers are to be released to the U.S. Attorney or Federal Bureau of Investigation unless:
a federal grand jury subpoena is served.
In addition, witness fees in the amount of ____, together with the subpoena, shall be tendered for each day the uniformed or nonuniformed employee is required to remain in attendance, and service must be made a minimum of ___ ______ prior to the date of attendance.
$150
24 hours
The $150 fee should not be accepted when the Department is a party (plaintiff or defendant) to the case.
the deposition of an employee shall be taken either within (#) miles of the deponent’s residence, or within the county where the action is pending and within (#) miles of the deponent’s residence, unless the court orders otherwise.
75
150
T/F
SPB hearing notices be served on the Attorney General’s Office or at the area office.
False, shall not be accepted at CHP offices. Notices for State Personnel Board hearings must be served on the Attorney General’s Office.
T/F
When an employee is subpoenaed to testify by the appellant’s attorney as a result of an incident he/she perceived or investigated within the scope of his/her employment (official), a subpoena must be served on the employee or his/her superior or designated agent. A $150 witness fee deposit must accompany the subpoena.
True
T/F
A subpoena served by a party other than DMV, for the appearance of an employee at a DMV hearing, must be accompanied by a $150 witness fee deposit.
True
T/F
There is no obligation to comply with a subpoena requiring an appearance in a federal court outside California.
True
The CHP 90 shall be prepared in ________. The original, along with the related travel expense claim and subpoena (or copy thereof) shall be submitted to the Accounting Section within:
duplicate
24 hours
T/F
If more than one appearance is required, submit one CHP 90 for the entire appearance, upon conclusion of the proceedings.
False, submit a separate CHP 90 for each day.
For records produced in response to a civil subpoena requesting certified copies:
- fee of __ cents per page shall be charged for standard reproduction of documents of a size 8 ½ x 14 inches or less.
- Clerical costs shall be charged at the rate of ___ per hour per person computed on the basis of ___ per quarter hour or fraction thereof.
10
$24
$6
all shelf files are to be bolted to walls or back-to-back and may not exceed (#) shelves.
six
A juvenile record ordered sealed is purged after __ years.
A person found factually innocent, whose records have been sealed, will have those records purged after ___ years.
5
3
The required log documenting the release of criminal offender record information (crime history) only need be maintained for those records:
And only for a time period of:
Released to another agency
3 years
Public information from the arrest log includes the name, date of birth, gender, and criminal charges. Home addresses of arrestees can be released with the filings of a:
in each Area office
CHP190A, Request of Addresses of Arrestees, renewed annually
Arrest logs shall contain only (time) worth of arrests.
one week’s
T/F
A CHP 370C, Public Records Act Request is to be filled out by the requestor, and shall not be filled out by an employee
False, is to be filled out by an employee, and shall not be filled out by the requestor.
The PRA request, if approved, is completed within (time) days from the date the request is received. The date after the request is received is day one. If the due date is on a weekend or holiday, use:
10 calendar
the next business day
T/F
Suspense the “Other Records” request CHP 370C for 7 calendar days. If you have not received a reply from Special Counsel in 7 days, call and confirm the request was received. The Special Counsel will review the request and determine the Department’s response.
True
Upon request for a copy of a public record, an exact copy shall be provided, upon payment of a fee of (#) cents per page for single-sided regular copies and (#) cents per page for most other copies
30
50
Any request for materials that will exceed 300 pages of copies may require the requestor to pay a (#) percent deposit from the onset.
50
The CHP 370C form and Special Counsel response shall be retained in Area files for the current year plus (time), per the retention schedule
2 years
Motor carrier safety compliance records
- If the request is for 10 or less reports, they shall be mailed to the requester no later than (time) from the date of the request. Larger requests (11 or more reports) shall be responded to no later than (time) from the date of the request.
- Requests made in person and paid for at the Division office maintaining the report(s) shall be
2 working days
5 working days
processed immediately.
T/F
If the district attorney’s office or city attorney’s office has refused to provide the arrestee with a copy of an arrest / investigative report, a copy will be provided upon proof of identity and payment of a fee of 10 cents per page
True
Home addresses and telephone numbers of victims and witnesses shall be deleted from the report pursuant to Penal Code Sections 841.5 and 1054.2 prior to release of the report to the arrestee. This information shall not be deleted if the report is provided to:
the subject’s attorney.
T/F
The subject’s name and offense(s) allegedly committed by a juvenile 14 years or older taken into custody for a serious felony, as defined in Penal Code Section 1192.7(c), are releasable.
True
T/F
Penal Code (PC) §841.5 permits the release of home address and telephone numbers of victims and of witnesses
The analyses and conclusions of the investigative officer are not considered to be public and are to be withheld from public disclosure.
False, prohibits
True
When after hours emergencies impact CHP owned facilities, requiring possible repairs to mitigate the affects or damage associated with the emergency, notifications shall be made through the affected command, to:
the Emergency Notification and Tactical Alert Center (ENTAC),
a driver has maximum liability of _______ for the reimbursement of public agency response costs related to incidents caused by a driver who is under the influence of an alcoholic beverage and/or drug.
$12,000
T/F
the Department may also attempt to recover DUI incident response costs through the probation process
False, will not
T/F
It shall be considered a conviction in this program when a case is plea It bargained to a lesser offense.
False, it is not
Completed CHP 735s, based on section A, shall be forwarded to Fiscal Management Section (FMS), Reimbursable Services Unit, within (time) of one of the following dates:
ten business days
The date BAC results of .08% or greater are received.
The date BAC results of .04% or greater are received for a commercial driver.
Completed CHP 735s, based on Section B shall be forwarded to FMS, Reimbursable Services Unit, within (time) of the notification of a conviction of CVC Sections 23152, 23153, or greater offense as a result of one of the following:
ten business days
(a) In the case of a refusal.
(b) An arrest for drugs only.
(c) A BAC of less than .08%.
The use of the CHP 735A, Case Log is:
optional.
Cases that do not result in a conviction within (time) after submission to the District Attorney may be closed out after court verification
12 months
X Number. An informal means of obtaining one-time, short-term, occasional, or annual (single state fiscal year) services under ________ from any source within one state fiscal year
$5,000
A copy of the CALATERS transmittal and the receipts shall be kept in a central file at the command for (time) or until audited, whichever occurs first.
four years
T/F
By signing the transmittal page and approving the expense reimbursement claim in CalATERS Global, the approver accepts the full responsibility of having verified that all expenses were incurred while conducting official state business and that they comply with state and departmental policies and procedures.
True
Information or material designated by state or federal statute or regulation as secret which requires a substantial degree of protection and that could reasonably be expected to cause serious damage to national security, citizens/personnel, or the Department if disclosed is defined as:
Secret
Information or material designated by state or federal statute or regulation as top secret which requires the highest degree of protection and that could reasonably be expected to cause exceptionally grave damage to national security, citizens/personnel, or the Department if disclosed is defines as:
Top secret
Inspection should occur during regular business hours within (#) days of receipt of the request for records access to current records or within (#) days if the records are stored or archived, or are located at Department facilities other than the office receiving the request.
30
60
An individual shall be provided with ______ ______ of any and all records maintained about that individual responsive to the request, except for records, or portions of records, exempt from disclosure.
Copies are to be provided within (#) days after inspection or within (#) days after receipt of a written request for the records.
exact copies
15
30
Individuals requesting copies of records pertaining to themselves shall be charged (#) cents per page for single-sided, letter-sized copies and (#) cents per page for copies of all other sizes.
10
20
Within (#) days of receipt of a request to amend a record, the office receiving the request shall either (2):
30
Make each correction
Inform the individual, in writing, of the refusal to amend the record in accordance with the individual’s request, the reason for the refusal, and the individual’s right to request review of the refusal by the Department’s IPA Coordinator
A critical task is a task which an employee must be able to perform at a level which meets:
established performance standards.
Continued unsatisfactory performance in any critical task shall ultimately result in ___________ _______ which may include, but is not limited to, rejection during the probationary period, removal from a specialized assignment, and/or adverse action.
administrative action
Non-probationary employees (shall/should/may) be advised in writing whenever their performance is deemed unsatisfactory, and the written notification shall be provided to the employee in:
Shall
a timely manner
A performance standard is the level at which an employee must perform a critical task to:
satisfy departmental requirements.
Performance standards shall insofar as practicable be established on the basis of the ________ ___ _______ of work which the average person thoroughly trained and ____________ ________ can turn out in a day.
quantity and quality
industriously engaged
Personal characteristics essential to critical tasks and performance factors are (5):
(a) Dependability. (b) Accuracy. (c) Good Judgment. (d) Courtesy. (e) Initiative.
The CHP 100 is primarily intended to serve as a tool to:
promote personal growth and enhance performance,
CHP PRIDE
Courage.
Honesty.
Professionalism.
Principles. Respect. Integrity. Dedication. Esprit De Corps.
The annual performance appraisal shall be completed and submitted to Human Resources Section (HRS), Personnel Files Services, within (#) days following the officer’s anniversary date.
60
The probationary reports shall be completed within (#) days of the end of 4 months, 8 months, and 12 months and submitted to HRS, Personnel Files Services.
10
T/F
Interim reporting is used at ANY time during the rating period to document that an officer’s performance of a specified critical task(s) does not meet performance standards.
True
Since the emphasis is on officer development, two rating categories have been specified for substandard performance:
Needs Improvement on the CHP 100
and
Deficient on the CHP 118.
Needs Improvement serves as a ____________ ____________ mechanism on the CHP 100 that raters may use as a warning to the officer that improvement is in order. Conversely, a rating of Deficient on the CHP 118 typically represents a persistent pattern of _____________ _____________.
non-career threatening
substandard performance
Excellent, for this is a rating that requires ______ ___ _________ documented evidence of ___________ outstanding performance.
clear and convincing
sustained
A rating of Proficient means the officer has demonstrated ____ ___________ with regard to all facets of the task in question
full competence
A rating of Deficient is reserved for performance where there is a:
clear, documented need for improvement.
T/F
A rating of Deficient will not always result in the initiation of interim reporting
False, will always
