XO OJPR's Flashcards by Farhan Flash

What is Command?

Command of a ship is the authority vested in the CO for the direction, co-ordination and control of the ship and her company. Except as provided in QR&Os, the CO retains this authority at all times

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What is charge? OOD in harbour?

Charge of the ship may be delegated to the OOD, who then exercises command over all persons onboard except the CO and XO in accordance with QR&O 3.235 and 3.26. Unless the CO specifically instructs otherwise, the OOD shall be deemed to have charge at all times.

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What does Charge responsibility include?

Watch Turnover: Before taking over the watch, the on-coming OOD shall ensure that the ship is secure and safe in her berth and that necessary precautions have been taken if adverse weather is anticipated. If the security and safety of the ship is in doubt the officer who is to assume the duties of OOD shall not take charge unless the CO is informed.

Supervision of the Watch: The OOD is to ensure that the watch is properly mustered, briefed with respect to their duties, closed up on time and alert at their stations. On taking charge of the ship the OOD will take reports from and give direction to the Duty PO, Duty senior technician, Quartermaster, and if applicable the Force Protection Officer.

Safety, Conduct and Appearance: The OOD is responsible for ordering and enforcing:

1. the correct response to all emergencies     2. the appropriate degree of readiness and damage control condition    3. regulations concerning embarkation, disembarkation, security and handling of explosives, fuel and inflammable stores,     4. man aloft procedures in accordance with SSOs     5. regulations concerning diving operations and turning of screws alongside,    6. the safety, appearance and readiness of all boats working under OOD orders,    7. the orderly conduct of all personnel onboard    8. adherence to the ship's routine in accordance with SSOs    9. rounds in accordance with SSOs    10. the neat and correct outward appearance of the ship    11. Force protection measures; and    12. proper marks of respect paid to passing vessels and dignitaries visiting the ship

Importance Occurrences: The OOD shall inform the CO of all occurrences required by the Ship Standing Orders and those worthy of notice. Should the OOD at any time be in doubt, he is to inform the CO immediately;

Rounds: During silent hours and throughout non-working days the OOD is to conduct rounds personally once per sea watch so that every part of the ship is visited; and

Turning over the Watch: On giving up charge of the watch the OOD shall inform the relief of the following.

all orders, whether conveyed by message or any other meant that remain unexecuted,
Damage Control condition and machinery, helicopter and personnel readiness
current and expected weather, times of sunrise/sunset and tidal current
the location of SCOPA and movements of other ships in harbour,
the state of the shi[’s boats and vehicles
the location of the CO and XO
the state of keys, logs, burning and welding chits
expected ceremonial and significant occurrences during the on-coming watch, and
all orders left by the CO

The CO shall not entrust charge of the ship at any time to an officer or any other person unless the CO has been satisfied that such an officer or person is competent to take charge of the ship

An officer who is judged not to be fully competent shall never be given charge of the ship, but is to be supervised by an officer of experience and competence, who, whilst not taking the ship out of the hands of the officer under supervision, except as required, is to see that all orders given by that officer are correct and safe. In these circumstances the supervising officer is the OOD who will retain charge at all time

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What is a Commanding Officer

Canadian Forces Organization Orders for HMC Ships indicate that the officer appointed to command an HMC Ship is a Commanding Officer
On all occasions, the following officers take command over all other officers and over all non-commissioned members who serve in the same ship:
a. the CO
b. the XO
c. the Officer of the Watch; and
d. the OOD

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Who is an XO?

The Executive Officer is second in command of the ship. All Officers and NCMs shall be aware of the requirement to keep him/her fully informed, especially when reports are made directly to the CO

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Who is the Coxswain?

The Coxswain is the senior NCM on board ship and is responsible for the implementation of those policies of the CO and XO affecting the Ship’s Officers and NCMs. The Coxswain is the advisor to the CO and XO on all matters concerning the morale and welfare of the crew. The Coxswain is the ship’s disciplinarian and is responsible for the management and enforcement of proper dress and deportment of the ship’s comay.

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Explain the Command team

The CO, XO, and the Coxswain make up the Command team on board HMC Ships. While the CO is the executive authority for the ship, the XO and the Coxswain are charged with responsibilities both assigned and implied, advising the CO on his or her goals, priorities, and Command intent and on the best courses of action to achieve these objectives. The XO and Coxswain are the main sources of advice to the CO regarding issues affecting the crew and the ship. The Command team will normally meet at least once per day to discuss the ship’s business and objectives

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Explain the fighting and functional organization

The fighting organization allows the ship to fight and operate as a warship. It is configured and controlled by the Departmental Watch and Station Bills and the Special Parties and RAS Boards.

The functional organization is based upon a departmental structure and delineates lines of responsibility for technical readiness, administration, and the security and custody of the ship while alongside.

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Discuss the OOD

The OOD is drawn from a roster of LCdr-CPO2. The OOD is the CO’s representative and has Charge. Only those personnel judged competent by the CO and who have completed an OOD board comprising not less than the XO, MSEO, CSEO, and OpsO may assume these duties. All OODs must have a valid Attack Team Leaders Course. All OOD must have completed the OOD Handbook. The OOD shall remain on board and:
a. the OOD turnover shall occur prior to the change of the watch and he/she shall attend the muster of the oncoming watch
b. ensure all departmental rounds are signed off prior to opening the brow during normal harbour routines and that appropriate compartments are locked/unlocked
c. ensure the Duty Watch is mustered at the start of the watch and thoroughly briefed on their duties and responsibilities;
d. complete magazine rounds and small arms rounds on weekends and holidays
e. respond to ship emergencies
f. control the issue of keys normally assigned to the OOD’s keyboard
g. keep the XO and CO informed of all incidents as appropriate
h. conduct an emergency party exercise daily
i. ensure ceremonial customs and regulations are observed
j. conduct galley rounds prior to securing the duty cook
k conduct rounds as required
l. promulgate the duty watch rounds
m. additional responsibilities in accordance with Naval Force Protection SOP
n. upon assuming the watch, clearly identify who amongst the Brow and roundsmen will assume escort duties for emergencies
o. brief the on-coming OOD of the following:
1. all orders, whether conveyed by message or any other means, which remain unexecuted
2. Damage Control Condition, machinery, and personnel readiness and state of ships bilges
3. current and expected weather, times of sunrise/sunset and tidal changes
4. location of SCOPA and movements of other ships in harbour
5. state of ship’s boats and vehicles
6. location of CO and XO
7. state of keys, logs, safe to work certificates, person aloft, RF radiate, antenna rotate, control chits
8.state of anchor
9. expected ceremonial and significant occurrences during the oncoming watch, including jobs continuing past secure
10. all orders left by the CO;
11. any irregularities or incidents in and around the ship which may affect the security and safety of the ship and/or personnel in the ship

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Discuss the Harbour Routines

In harbour the functional organization provides for the maintenance of all routine general services in the ship. The necessary services are:
a. administration
b. ship security
c. safety of the ship and personnel
d. communication services
e. mechanical and electrical services
f. food services
g. logistics services
h. cleaning and refuse disposal services; and
i. medical first aid and dental service support.
The Duty Watch shall consist of personnel required to be on board for a 24 hour period of duty to counter emergencies and maintain the security of the ship

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Discuss Security Operations

Once alerted to a potential requirement, the ship shall be prepared to provide at immediate readiness the following security operations:
a. aid to civil power in accordance with CFP 302
b. aid to OGD
c. defence of the ship and her securing arrangements against sabotage from underwater swimmers
d. defence of the ship and her securing arrangements against interference or attack by hostile persons from a jetty
e. boarding another vessel to determine identity, legality of presence, activity, cargo or passengers
f. handling of bomb threats to the ship; and
g. placing of demolition charges

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What security measures should be taken when opening the ship to visitors

All restricted access areas and unoccupied compartments and offices, other than living spaces, shall be locked. All classified matter in spaces which visitors will enter shall be removed.
Visitors must follow the planned route (s). No deviations from this route are to take place without permission of the Executive Officer.
Sentries shall be posted to guide guests and maintain security. Sentries are to politely restrain guests who attempt to tamper with anything
All gear is to be neatly stowed and well secured. Any attractive items are to removed and stowed away out of sight. Appropriate signs are to be displayed in critical areas to aid the safe flow of visitor traffic.
The USS is responsible for ensuring all security matters are in place for ship open to visitors. The OOD/UFPO shall walk the route prior to the ship opening to ensure that all measures are in place and sufficient.
The OOD is responsible for briefing sentries and ensuring proper supervision by the Duty Cox’n

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What are the basic routes for Halifax Class frigates?

There are two basic routes for HFX Class frigates, an upper deck and a below deck tour.
The basic route for an upper deck tour is as follows:
a. from Flight Deck Brow forward through Hangar to port side bTop Part of Ship
b. forward along top part of ship, through port breeze-way to fo’c’sle
c around fo’c’sle, back aft along inboard side of port breeze-way
d. through airlock into CO’s flat, up ladder to 01 Deck, forward to Bridge
e. around Bridge to Starboard Wing, aft along walkway to Flag Deck and down Touring Ladder
f. aft along starboard side Top Part of Ship, through Hangar to Flight Deck and off ship
Sentries required for upper deck route are as follows (12)
a. Brow plus Brow staff
b. forward centreline of Hangar plus duty air personnel
c. port side Top Part of Ship
d. port breezeway at airlock
e. fo’c’sle
f. CO’s flat
g. top of ladder to 01 Deck
h. Bridge
i. Starboard Bridge Wing
j. bottom of wooden ladder
k. starboard side of Top Part of Ship
l. Flight deck
The basic route for a below decks tour is as follows:
a. from flight deck brow aft to Quarterdeck hatch and down to 2 Deck via aft ladder
b. forward to just forward of frame 43 and down ladder to canteen flat
c. forward to frame 20.5. Entry to MCR optional
d. up ladder forward of frame 20.5 to 2 Deck
e. (optional) forward to Operations Room, around Ops Room and up forward ladder to CCR and CO’s flats
f. up ladder to 01 Deck, forward to Bridge
g. around Bridge to Starboard Wing, aft along walkway to Flag Deck and down wooden ladder; and
h. aft along starboard side Top part of ship, through Hangar to Flight Deck and off ship
Sentries required for below deck route are as follows (15 + 4 optional)
a. Brow plus brow staff
b. Quarterdeck above quarterdeck hatch
c. bottom of ladder on 2 Deck
d. flat outside CSE Office at top of ladder
e. bottom of ladder in canteen flat
f. MCR (optional)
g. flat outside C&PO’s cafeteria entrance
h. flat forward of frame 20.5 on 3 Deck
i. Ops Room flat on 2 Deck
j. Ops Room (optional)
k. bottom of forward ladder up to CCR and CO’s flats (optional)
l. top of forward ladder up to CCR and CO’s flats (optional)
m.CO’s flat
n. top of ladder to 01 Deck
o. Bridge
p. Starboard Bridge Wing
q. bottom of wooden ladder
r. starboard side of Top Part of Ship; and
s. Flight Deck
Parcel Station. A parcel station using table(s) is to be established on the pier adjacent to the Brow. Based on the threat, cameras, packages and handbags may be allowed on board at the discretion of the CO. Numbered tags are to be used to identify articles with their owners. Any bag that a visitor strong insists on keeping must be searched.

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Describe Messes

The only authorized messes in the ship are the Wardroom, Chief and PO’s, and MS and Below. Each mess shall be governed by a constitution approved by the CO
Mess Presidents. Mess Presidents shall be as follows:
a. Wardroom Mess - XO
b. C&PO’s Mess - Coxswain
c. MS and Below Mess - MS appointed by the CO

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Discuss Consumption in the Mess

Consumption. The CO and Mess presidents shall ensure that consumption of liquor by members and guest is kept within reasonable limits. The OOD, Duty Coxswain, Duty Chief and POs Barman, Duty Mess president MS and Below Mess and Duty Bardmand MS and Below Mess shall ensure that no alcoholic beverages are served directly or through mess members to anyone who is, or appears to be, disorderly or intoxicated.
Consumption Control. CO’s are to ensure that bar supplies are mustered daily and consumption recorded. A record of the weekly consumption of each mess is to be submitted to the CO for monitoring and these records are to be retained on board for inspection when required.
Regulations. The following regulations governing the sale of liquor on board and the consumption of alcoholic substances at any location shall apply:
a. personnel shall neither consume alcoholic beverages whilst on duty, nor during the six hours before going on watch or being required for any evolution:
c. All wines, spirits and beer shall be consumed in a mess unless consumption is authorized elsewhere in the ship by the CO for special occasions. Beer may be sold in the MS and Below Mess from a coin operated machine and may be consumed in mess decks of IRO Class Ships during meal hours only. C&POs may consume beer in their cafeteria during meals and movies
d. COs may approve the sale of wines, spirits, or beer on credit in the Wardroom and C&PO’s Messes. COs are to ensure that all accounts are cleared by the end of each month.
e. spirits shall not be sold by the bottle
f. only drinks consisting of one ounce of spirits or one can of beer, may be served at any one time. Wine will normally be sold by the glass, but table wine may be sold by the bottle for consumption with meals according to custom.
g. sale of alcoholic beverages is restricted to mess members
h. in foreign ports, guests may consume alcoholic beverages if the legal age for the port in which the ship is lying, ir age 19, or whichever is greater
i. In Canada, anyone under the age of 19 year or under the minimum age prescribed by provincial law whichever is lesser shall not be permitted to consume alcoholic beverages
k. clear sign saying “No member shall sell/supply or permit liquor to be sold/supplied to any member in, or apparently in, an intoxicated condition. By order of MND
Spirits, Wine and Beer Stowage. The following regulations regarding spirits, wine and beer stowage shall apply:
a. ready-use supply will only be stocked in bars
b. spirits, wine and beer other than those taken on charge by a particular mess for stowage in the bar, are to be under the direct control of the Exchange Manager
c. only spaces designated for the stowage of spirits, wine and beer are to be used; and
d. unofficial modification and the removal of equipment to facilitate such stowage are not to occur
Private Guests. The responsibility for determining specific rules rests with individual COs, but certain policies are to be common to all ships. The following instructions govern the allowing of guests, privately hosted, on board HMC Ships
a. members of ship’s company should not be dissuaded from entertaining guests on board, especially when those guests are relatives or close friends
b. guests may be allowed on board for either of two reasons: to tour the ship, or to socialize in the host’s mess or cafeteria. In both cases, a host is responsible for the guest’s conduct while the latter is on board, including transit to and from the brow. Dutymen may not entertain guests except with the Captain’s written approval and on Christmas Day
c. the Duty PO is to inform the OOD when all guests have left the ship
d. with permission from the OOD guests may be escorted on a tour of the ship from 30 minutes after secure; subject to the following:
(1) guests are not to be taken to any mess deck designated for the opposite gender; and
(2) compartments in which classified equipment or information is on display are not to be visited unless the guest has appropriate security clearance
e. guests may be permitted on board during bar hours, but all are to be clear of the ship 30 minutes after the bar closes
f. extensions of the times during which guests are allowed on board may be authorized by the CO provided the request for the extension is made in writing
g. the entertainment of guests on board will be confined strictly to the host’s mess or cafeteria, or an area in the ship that has been approved by the CO
h. additional rules for guests in the MS and Below mess
(1) entertain non-military guests in their mess throughout the week. However, the CO is free to restrict this privilege should the situation warrant
(2) individuals wishing to host guests must submit a request through the PMC who is to ensure that all necessary controls are arranged

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Discuss Abuse of Alcohol

General. Drunkenness will not be permitted on board at any time for any reason. It is the duty of everyone to report any case of suspected drunkenness and to ensure that the circumstances are immediately reported to the OOD.
Under no circumstances will alcohol be consumed by an individual within 6 hours of proceeding on watch. On watch personnel shall not consume alcohol
Gangway Staff. Gangway staff shall not permit anyone exhibiting any signs of drunkenness to leave the gangway area until sighted by the OOD and/or Duty PO.
Suspected Drunkenness. Anyone found to be incapacitated for whatever reason shall be taken by any person or person noting the victim’s state to a Medical Officer, Physician Assistant or Medical Assistant if one is readily available. Such a referral is to determine if there is an immediate threat to the person’s health. These circumstances are to be reported to the OOD who shall ensure that all necessary action is taken to ensure the safety of such individual.

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Discuss Detainment

The aspect of detaining anyone going ashore or comin on board in an intoxicated state is addressed in Article 2101. This Article states that the brow staff shall not permit anyone exhibiting any signs of drunkenness to leave the gangway area until sighted by the OOD and/ or Duty PO. This applies to personnel coming on board or going ashore. Civilians that are seen to be intoxicated shall not be allowed on board. The stopping of civilian personnel from leaving the ship in an intoxicated state is troublesome, as they do not come under CSD and Article 2101 would not apply in this case. However, as a host, there is a duty for the ship to ensure that every measure is taken to make sure that the guest does not attempt to drive while in an intoxicated state.

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Discuss Process of Arrest

The arrest of service personnel and other persons subject to CSD is laid out in Section 154 of the NDA. This section states that every person who has committed, is found committing or is believed on reasonable grounds to have committed a service offence, or who is charged with having committed a service offence, may be placed under arrest. The act also requires that persons authorized to effect arrest may use such force as necessary for that purpose. Section 155 (1) and (2) of the NDA further enhances Section 154 by defining who may arrest persons subject to the CSD, without warrant, as follows:

a. An officer may, without warrant, in circumstances described in Section 154 of the NDA, arrest or order the arrest of:
(1) any NCM
(2) any officer of equal or lower rank; and
(3) any officer of higher rank who is engaged in a quarrel, fray, or disorder;
b. an NCM may, without warrant, in circumstances described in section 154 of the NDA arrest or order the arrest of:
(1) any NCM of lower rank; and
(2) any NCM of equal or higher rank, who is engaged in a quarrel, fray or disorder

The NDA clearly states that an NCM has no authority to arrest an officer.
Duty personnel have the right to arrest, as well as seize any weapons following an arrest from, a civilian on board the ship who they find committing a crime under the Criminal Code of Canada. When an arrest of a civilian occurs in Canada. Local Law enforcement authorities must be contacted immediately and the civilian turned over to them upon arrival

Discuss Restraining or Detaining Persons on board HMC Ships

Should the requirement exist to restrain and/ or incarcerate persons on board HMC Ships, the following fundamental rules for the treatment of individuals apply:
a. they must be treated humanely;
b. any discrimination on the grounds of race, nationality, religious belief or political opinion is unlawful; and
c. reprisals against them are prohibited
Each detainee is to be disarmed, searched, documented, accommodated, fed, guarded and transferred to better equipped facilities at the earliest possible opportunity. Detainees should normally be searched by persons of the same sex.
When necessary for security, detainees may be restrained using handcuffs, rope, plastic ties, etc. Restraints shall be used only if necessary and/or when transporting detainees. Restraints may only be used on troublesome or dangerous detainees and will be removed when it is safe to do so. Plastic ties may only be used when appropriate cutters are readily available to cut the detainees free in event of restricted circulation. Detainees are not to be handcuffed to fixed objects. Unless under extreme circumstances, HMC Ships shall utilize only Naval Boarding Party qualified members to restrain detainees.
All Duty personnel employed on HMC Ships and in possession of authorised handcuffs for the purpose of restraining ship’s company personnel should be provided proper instruction with respect to the physical application of handcuffs on a person and in particular the “double-lock” mechanism which is used to ensure the cuffs stay at fixed setting and do not inadvertently close tighter on an individual’s wrist.

Discuss Treatment of Detainees

Treatment of Detainees shall be in accordance with:
a. B-GJ-005-110/FP-020 Prisoner of War Handling, Detainees, and Interrogation & Tactical Questioning in International Operations (specific HMC Ships guidance can be found in its Appendix C to Annex C to Chapter 3);
b. Geneva Conventions, and Protocol Additional to the Geneva Conventions of 12 August 1949 and relating to the Protection of Victims of International Armed Conflicts (Protocol I), 8 June 1977; and
c. any mission-specific direction provided by higher command.
In all cases, JAG or the TG/onboard military lawyer must be consulted prior to embarking detainees in order to establish the full spectrum of related requirements and plans. Note that special considerations shall be given to lightly and seriously injured detainees, as well as female and children (or juveniles) detainees.
Detainees shall be given a sufficient drink of water at least once every six hours within the first 24 hours, and fed within 12 hours. Detainees held for longer than 24 hours shall be provided food and water on the same scale as the ship’s company.
Injured detainees shall be afforded the same medical treatment as everyone else on board. There shall be no distinction made between injured based on any grounds other than medical ones. Injured detainees may be evacuated through normal medical channels.

Discuss Detainee Holding

Cots, mattresses or gym mats will be provided for bedding, as well as blankets, as appropriate. If replacement clothing is required, coveralls will be issued.
Female detainees and children shall be accommodated separately from male detainees.
Detainees are to be provided access to suitable ablution and sanitary facilities.
Guards/sentry will stand watch for no more than four hours at a time.

Describe policies and procedures for granting political asylum in an HMC Ship

Before taking steps for the reception of a person seeking safe haven on board ship, the CO shall, when circumstances permit, communicate with:
a. Canadian diplomatic or consular officer;
b. Canadian Trade Commissioner; or
c. In the absence of the above, a diplomatic or consular representative of the United Kingdom;

When granted safe haven, the individual shall:

Not be permitted to communicate with partisans ashore;
Have the safe haven limited to the period of imminent danger and they will be transferred to a nearby place of safety at the earliest possible opportunity;
Only to be given passage if it is not possible to comply with sub paragraph above (b(2));

Temporary Refuge
1. International law and practice have long recognized the humanitarian practice of providing temporary refuge to anyone, regardless of nationality, who may be in imminent physical danger for the duration of that danger.

Protection shall be afforded for humanitarian reasons only. It will normally be provided during violent changes of government, political disturbances or popular tumult. It may be provided to Canadian citizens and foreign nationals, but under no circumstances shall protection be given to any person who is seeking safe haven for the purpose of evading local criminal laws and prosecution.
Safe haven should be granted for the period of imminent danger only. Persons so protected should be transferred to a nearby place of safety at the earliest opportunity. A request by foreign authorities to return of custody of a person under protection of temporary refugee will be reported to NDHQ by immediate message. The requesting foreign authorities will then be advised that the matter has been referred to higher authorities.

Describe Harassment Prevention and Resolution

Context
1. The CF and DND affirm that a work environment that fosters teamwork and encourages individuals to contribute their best effort in order to achieve Canada’s defence objectives is essential. Mutual trust, support and respect for the dignity and rights of every person are essential characteristics of this environment. Not only is harassment in certain forms against the law, but it erodes mutual confidence and respect for individuals and can lead to a poisoned work environment. As a result, operational effectiveness, productivity, team cohesion and morale are placed at risk.

Detailed information is contained in the Harassment Prevention and Resolution Guidelines.

Policy Statement
1. The CF and DND are committed to providing a respectful workplace by promoting prevention and prompt resolution of harassment. All CF members and DND employees have the right to be treated fairly, respectfully and with dignity in a workplace free of harassment, and they have the responsibility to treat others in the same manner.

Harassment in any form constitutes unacceptable conduct and will not be tolerated. No CF member or DND employee shall subject any person in the workplace to harassment. Any member or employee who subjects another person to harassment is liable to disciplinary and administrative action.

What are the requirements for Harassment Prevention and Resolution

Requirements

The CF and DND shall:
a. inform all CF members and DND employees about behaviour that constitutes harassment; their rights and responsibilities under this policy, ways of dealing with conflict and harassment; and the resources available to them;
b. provide supervisors and Responsible Officers with guidance, support and training to carry out their responsibilities to prevent harassment and resolve any conflict and harassment situations that may occur;
c. establish a resolution process, including:
i. a complaint procedure;
ii. methods of resolving complaints; and
iii. remedial, corrective and restorative measures; and
d. monitor the effectiveness of this policy.
Leaders and managers at all levels have a duty to take immediate steps to stop any harassment they witness or that is brought to their attention.
All persons in the workplace have the responsibility to ensure a harassment-free workplace and to treat everyone in the workplace respectfully.

Discuss Sexual Misconduct and Sexual Disorders

CF Commitment
1. Sexual misconduct destroys basic social and military values and undermines security, morale, discipline and cohesion in the CF. It also reflects discredit on the CF and is therefore not tolerated by the CF.

The CF is committed to ensuring that all incidents of sexual misconduct are reported, investigated and dealt with as soon as practicable.

Applicant for Enrolment
1. A person who has engaged in sexual misconduct may be refused enrolment or re-enrolment in the CF.

Standard of Conduct
1. No CF member shall engage in sexual misconduct.

Consequences
1. A CF member who engages in sexual misconduct is liable to criminal, disciplinary and administrative action, including release.

Responsibilities of CF Members

A CF member is required to report:
a. any incidents of sexual misconduct, in accordance with QR&O subparagraph 4.02 (1)(e), General Responsibilities of Officers, or QR&O paragraph 5.01(e), General Responsibilities of Non-Commissioned Members, as applicable; and
b. an arrest by civil authority immediately to the CF member’s commanding officer (CO), in accordance with QR&O article 19.56, Report of Arrest by Civil Authority.

Other Conduct Deficiencies of a Sexual Nature

Other conduct deficiencies of a sexual nature, dealt with at the unit level through the CSD or administrative action, or both, include, but are not limited to:
a. any sexual act between consenting adults in circumstances prohibited under the authority of the CSD;
b. any harassment in the form of sexual harassment that is prohibited under DAOD 5012-0, Harassment Prevention and Resolution;
c. any fraternization or a personal relationship involving an inappropriate sexual act between consenting adults that is prohibited under DAOD 5019-1, Personal Relationships and Fraternization; or
d. any use of DND and CF electronic networks or computers, to access or distribute any material whose focus is pornography, nudity or sexual acts involving adults over age 18, that isprohibited under DAOD 6002-2, Acceptable Use of the Internet, Defence Intranet and Other Electronic Networks, and Computers.

What is the Action by a CO when a reported incident of sexual misconduct occurs?

A CO Shall.
• conduct an initial evaluation;
• consult with the local representative of the JAG to determine the required action in accordance with this DAOD or DAOD 5012-0;
• contact the military police if the initial evaluation of the reported incident indicates possible sexual misconduct;
Note – A unit has no authority under this DAOD to investigate a reported incident of sexual misconduct.
• submit a significant incident report to DMCA, in accordance with DAOD 2008-3, Issue and Crisis Management, if the reported incident is of a serious nature; and
• inform DMCA directly of every reported incident of sexual misconduct.

A CO will consider.
relieving from the performance of military duty, after obtaining legal advice, any CF member who has engaged in sexual misconduct (see QR&O article 101.08, Relief from the Performance of Military Duty – Pre and Post Trial); and
• consulting a medical officer in accordance with CFAO 34-56, Mental Disorders.

Describe Recall from Leave policy

Should a recall from leave be necessary, the Commanding Officer of each effected unit shall determine his/her personnel requirements and be responsible for contacting as many of those personnel as possible by telephone, messenger and other means.
Members of ships’ companies are to be kept informed of the current notice for power to be used as a guide in the event of recall. Regardless of the actual notice for power, each officer and NCM shall return to the ship as directed when notified.
Commanding Officers shall ensure that an up-to-date recall system is maintained and kept readily available. When a recall is ordered, personnel on leave will be contacted at their normal residence or, if necessary, at the address listed on their approved CF100 (Leave Request/Authorization). All members are to ensure that their unit is informed of their current home address and that any address listed on the CF100 is accurate. The provisions of Reference B shall be considered when ordering a recall from leave.
On request, the Command Operations Duty Officer (CODO) will assist by:
a. Causing notices to be displayed at each dockyard gate;
b. Informing the duty officer at each CFB in the area and requesting that:
(1) notices be displayed at each gate;
(2) the recall be announced in each Mess and Club attached to the establishment; and
(3) local MP Det/Shore Patrol be informed.
c. Requesting announcements on local radio and television stations;
d. Contacting movie theatres for screen flashes.
Those items listed at para 20c and 20d of this order will not be employed unless prior approval has been obtained from the appropriate Formation Headquarters.

Describe Recall

General. The ship may be required to proceed to sea at short notice. Under normal peacetime circumstances, the ship’s company will be subject to recall only when the ship is designated as Ready Duty Ship or there is an increase in the Force Protection Level; however, a recall may be initiated at any other time.
Organization. The Coxswain is responsible for maintaining the recall system. HODs are responsible for providing the Coxswain with accurate information and for informing personnel of their individual recall responsibilities. The master recall system shall be accessible for the OOD and Duty Coxswain. A number of methods may be used for recalling the ship’s company. The following methods should be used:
a. web system with each officer and NCM having a card; and
b. a nominal roll system in which the ship’s company is recalled by four or more personnel from the Duty Watch. This method is advantageous in that the OOD/Duty Coxswain will know specifically and in a relatively short time frame which officers and NCMs could not be contacted.
Implementation. Implementation of a recall automatically cancels all short leave. Personnel absent from the ship on annual leave may also be recalled in accordance with MARCORD 16-01.

Describe Notification of Family Death, Illness or Injury

Essential Information

Regardless of the means of communication, the following information as to the particulars of the situation should be provided:
a. service number (SN), rank, name, military occupation and unit of the member or name, position, unit and location of the employee to be notified;
b. name, address and relationship of the person who requested the information be passed;
c. name, address and relationship of the deceased, ill or injured person;
d. in the case of:
a. illness or injury, available information as to diagnosis, prognosis, location of patient, name of doctor and means of contact; and
b. death, available information as to date, time and cause of death, location of remains, and time, date and place of funeral; and
e. any other related information if available (When all required information is not readily available, the words “FURTHER INFORMATION TO FOLLOW” will be included in the message).
All personal information shall be afforded an appropriate level of protection in its retention and transmission, and downgraded when appropriate.

How do you notify when a request for emergency notification assistance is received.

If the person to be notified is a member or employee of the unit then the CO shall inform the person accordingly.

If the person to be notified is not a member or employee of the unit then the CO shall send a message to the CO of the parent unit.

Describe the responsibility for emergency notification

The CO is responsible for
-forwarding information to the parent unit; and
• ensuring that the individual is notified.

Describe Investigation and Reporting of fires, incidents, or floods in vessels

This Order amplifies reference A by detailing the requirement and procedures for the reporting and investigation of fires in Major War Ships, Submarines, Minor War Vessels and Auxiliary Vessels. This order further provides direction detailing the requirement and procedures for the reporting and investigation of floods in the aforementioned vessels. The information gathered from these reports provides a practical means of identifying trends and causes relative to fires and floods. The trends identified and lessons learned from timely and detailed reports form the foundation upon which Fire Prevention programs are built, will provide data to support acquisition projects and aid in the understanding and rectification of problems faced by the Fleet.
Fires and floods in Major War Ships, Submarines, Minor War Vessels and Auxiliary Vessels occur in a unique environment and have implications, which require coordinated assessment by both operational and technical authorities. The Commander Royal Canadian Navy’s OPI for fires is the Director General Maritime Force Development (DGMFD) through the Command Fire Marshal (DMI 4-3). The Commander Royal Canadian Navy’s OPI for floods is the Commander Maritime Forces Atlantic (Comd MARLANT) through N5 ACOS Navy Readiness.
For the purpose of the fire investigation and reporting, a fire is defined as any instance of destructive or uncontrolled burning, including explosion of combustible solids, liquids or gases. Whenever there is an injury, loss of life, or monetary loss of property or equipment, fires include the following situations: an electrical discharge, a pressure vessel or ammunition discharge, an overheat condition. An incident is an occurrence either caused by human or by natural phenomena that requires action by firefighters to prevent or minimize loss of life or damage to property, material and the environment. An incident includes fires and non-fire incidents, which involve firefighters to perform other emergency assistance such as various types of rescue operations, emergency medical responses and hazardous material responses.
Flooding is defined as an inflow of water to an area of a vessel where it would not normally be expected or desirable. Flooding may occur as a result of collision, grounding, explosion, broken/corroded lines or fire fighting operations. Flooding which is serious enough to require the damage control measures defined at Reference B to re-establish water tight integrity, stability, manoeuvrability and offensive power, control list and trim and to effect rapid repairs of material requires reporting.
Categories of Fires, Incidents and Floods: The following table describes the five categories of fires and floods in order of severity for reporting purposes.

Describe the different Categories of Fires, Incidents, and Floods

Category 1: Involving any of the following:
• the DND and/or CF suffer a loss equal to or greater than $100,000 except where Category Four applies;
• a fatality or injury requiring hospitalization;
• arson or other criminal act is suspected or known to have occurred;
• a fire or incident from Defence property spreads causing damage to non-Defence property including the property of a tenant contained on Defence property; or
• the fire, incident or flood is expected to create widespread interest in the media.

Category 2: The DND and/or CF suffer a loss equal to or greater than $5,000 but less than $100,000.

Category 3: The DND and/or CF suffer a loss less than $5,000.

Category 4 (Public Service, Fire Only): DND fire-fighting resources were involved in providing fire-fighting and/or associated rescue services for a fire or incident involving non-Defence assets that are either on or off Defence property.

Category 5 (Fire Only): Involving all other minor interventions requiring an IFSMR Simplified Report versus a full detailed report. Examples of minor interventions include, false alarms, stand bys alarm no fire, and any other intervention not associated with the other fire or incident categories.

What is an Initial Report?

All initial fire notifications shall use the format provided within the Integrated Fire Service Management and Reporting (IFSMR) system. Units that do not have access to IFSMR shall submit their initial notification providing the information required in para 11 of this MARCORD. Further to the IFSMR reporting requirement, all fires, incidents or floods must be reported via message. Category 1 fires or floods with a 12-hour reporting requirement must be reported by priority message. All other fires, floods or incidents except those in category 5 shall be reported within 3 working days.

A category 1 fire or flood shall normally also be reported as a significant incident in accordance with DAOD 2008-3. Appropriate designation and classification must be considered for all messages; however as a minimum if a fire or flood incident impedes the vessels ability to conduct operations, the message must be classified confidential.
Submarines, Minor War Vessels and Auxiliary Vessels. The initial notification shall be reported to the Queen’s Harbour Master and Dockyard Fire Chief of the vessel’s home dockyard. The Dockyard Fire Chief, or his representative, shall relay the information in IFSMR as specified in para 6.

What is additional information included in an initial report?

Additional information shall be as follows:

a. date, time and location of fire, incident or flood;
b. description of property involved;
c. cause if known;
d. in the case of fires and floods, probable or known point of origin;
e. description of extent of fire, incident or flood;
f. estimated public or non-public loss;
g. estimated private loss;
h. number of fatalities;
a. number of injuries where hospitalization was required;
b. description of actual or probable press involvement;
c. name, position and telephone number of the person co-ordinating the investigation; and
d. any other information pertinent to the incident.

Speak about Fire/ Incident reports

Ships. Fire or incident reports shall be prepared using IFSMR, and forwarded within 30 calendar days of the fire or incident to the Appropriate Formation N3. Within 10 working days of receipt, the Formation shall insert comments on the report and forward it to NDHQ DMI 4-3. Within 5 working days of receipt, DMI 4-3 will provide comments and send a copy of the report to the CFFM.
Submarines, Minor War Vessels and Auxiliary Vessels. Fires shall be investigated and reported on by the appropriate Dockyard Fire Chief.
If it is impossible to meet the time requirements, the CFM and CFFM shall be advised of the reason for the delay and the expected submission date.

Describe Fire Investigations

All fires shall be investigated. Vessels requiring assistance with fire investigations are to submit requests to NDHQ CMS OTTAWA//DGMFD// through the Formation HQ.

Describe Issue and Crisis Management

Context
1. Like all organizations, the DND and the CF must be prepared to deal with issues.

When dealing with an issue, an organization must take action to effectively address any related problems to minimize the chances of the issue escalating into a crisis, while proactively keeping the public informed of its actions in a timely and accurate manner.
Effective management of an issue, both open and within the law, minimizes the likelihood of its escalation into a crisis. In contrast, issues that are poorly managed affect the credibility of an organization, undermining staff or public confidence and contributing to the emergence of crises.
For these reasons, it is necessary for organizations to respond to issues and crises quickly and decisively and, subject to security policy, in as open a fashion as possible.
Since many issues evolve rapidly, the key to managing them effectively involves a coordinated response that emphasizes:
a. identifying and reporting on actual or potential issues;
b. taking action to address and resolve issues quickly and effectively; and
c. keeping the public informed of what the DND and the CF are doing to address the issues and why.

Operating Principles
1. When faced with an issue or crisis, the DND and the CF should ensure that the requirement to inform the public is not delayed by the search for solutions. Instead, the DND and the CF should acknowledge the problem and inform the public as corrective actions are being considered or undertaken, then keep the public informed of developments as they occur.
Note - Operational security and protection of personal information under the Privacy Act shall be maintained at all times.

Reporting Issues and Significant Incidents
Responsibility to Inform

DND employees and CF members shall immediately communicate details regarding issues or significant incidents that could have national repercussions through their chain of command to the Issue OPI and the Canadian Forces Integrated Command Centre (CFICC) by the fastest means possible. Similarly, Issue OPIs and CFICC shall immediately advise ADM(PA), CDS and DM of the significant incident or national issue at hand.
DND employees and CF members shall observe applicable security policy, including the requirement in some matters for the distribution of information on a need-to-know basis only, in the communication of information in respect of issues and significant incidents.

Describe Significant Incident Reports

Commanding officers shall submit Significant Incident Reports (SIRs) through their chain of command to the Issue OPI, CFICC and ADM(PA), in addition to any other organization, e.g., operational headquarters, that may need such information.
A Canadian task force commander shall report any incidents of national interest directly to CFICC and provide a copy to the appropriate environmental chief of staff (ECS) or force generator who is OPI for the mission or operation.
SIRs shall be sent by message. If circumstances dictate, SIRs should first be reported by telephone to the Issue OPI, CFICC and ADM(PA) in that order, and then confirmed by priority message.
As SIRs are official records, appropriate tone and perspective shall be maintained.
Submission of an SIR does not preclude the requirement to file other reports and returns in accordance with current regulations and orders, e.g., aircraft accident reports, military police reports, and others.
If confirmation of details is unavailable, the report shall be sent with the best information available at the time, and updates shall be used to correct or add detail. Unconfirmed information shall be annotated as such.

What is the SIR message format?

Paragraph
Significant Incident Report
1
Date, time and location of the significant incident.
2
Name, location and telephone number of the person or agency initially reporting the incident.
3
Who or what was involved, what happened and how it happened.
4
Name of the parent unit and specific information concerning the persons and equipment involved.
5
Any possible broader implications of the incident, including the effect on future operations.
6
Local public affairs actions, recommendations and proposed further action.
7
Details of actual and probable media interest and involvement, including number of media calls, interviews and information requests, and whether the media were national, local or international.

Describe Personal Information and release of SIRs

Personal information is defined in section 3 of the Privacy Act and includes, but is not limited to, information relating to the race, national or ethnic origin, colour, religion, age, marital status, medical, criminal or employment history, home address or blood type of an individual. Personal information does not include the name of a person, position title or rank, business address or business telephone number.
The following information shall not be included in SIRs:
a. any personal information in respect of a person under the age of 18 years;
b. a personal address; or
c. any personal information concerning a suspect or an accused person if a criminal or service offence may have occurred.
DND employees and CF members shall contact the Directorate of Access to Information and Privacy (DAIP) if there is any doubt as to the application of the Privacy Act with regards to any use of personal information in an SIR.
Upon request, SIRs may be released subject to any legal and policy requirements, such as the Privacy Act and the Policy on Government Security.
Note - Section 38 of the Young Offenders Act prohibits the publication of any information that would identify a person under the age of 18 who:
• has committed or is alleged to have committed an offence; or
• is a victim or a witness appearing before the court in respect to that offence.

Give examples of Significant Incidents

The following are examples of significant incidents that shall be reported:
a. accidental release of hazardous material that may threaten public safety;
b. accidents involving damage to DND or CF equipment or property, including aircraft, ships, munitions or weapons, if more than $50,000;
c. actions by DND employees or CF members that may undermine public values, or lead to the discredit of Canada at home or abroad;
d. actions by DND employees or CF members that constitute a significant breach of any act of Parliament;
e. alteration or destruction of official records;
f. fires involving death, injury, suspected arson, losses of more than $50,000, or damage to civilian property stemming from the spread of fire from DND or CF property;
g. hostile acts against CF members employed in operations;
h. hostile acts against the DND or the CF, including actual or suspected incidents of information warfare;
i. injury or death of DND employees or CF members when the circumstances are such as to give rise to public comment;
j. national or international incidents that may have an impact on the ability of the DND or the CF to deliver policies, programs, services or operations; and
k. acts or threats of terrorism, or discovery by or referral to the CF of actual or suspected explosive devices, armaments or other ordnance.
Note - Many of these significant incidents involve reporting procedures external to the public affairs context. While these incidents shall be reported as potential issues or crises, they shall also be reported in accordance with other regulations, orders and directives, as required, and classified appropriately.

Describe Compassionate problems

Compassionate Problems
1. General: The procedure for the investigation of compassionate cases and subsequent reporting of findings and recommendations to assist in decisions involving postings, careers or personal matters is outlined in reference A. Additionally, reference B contains explicit information regarding the use of Commercial and Service Air Transportation when compassionate leave has been authorized for a Service member serving outside Canada or in a ship outside the territorial waters of Canada.

Procedures: CFBs Halifax and Esquimalt have been designated as the support units responsible for investigations of compassionate problems and emergency home investigations in accordance with paragraph 5 of reference A. Messages from ships using appropriate precedence and classification, quoting reference A and this order, are to be addressed to CFB Halifax/Esquimalt for BADO, info MARCOMHQ for N11 DCOS Pers, and MARLANTHQ or MARPACHQ for N1 ACOS P&T as appropriate. CFB Shearwater is designated as the support base for Helairdet personnel. CFB Esquimalt is designated as the support base for West Coast Helairdet personnel;
Compassionate Information Originated from a Service Source: If a RSWO/ASWO, BADO or Chaplain receives information and upon investigation finds that it warrants the return of a member to Canada, he shall immediately inform the appropriate Command OPS Duty Officer who shall determine the quickest means of informing the member’s unit. Notwithstanding the means by which the unit is informed, he/she shall also message the unit info MARCOMHQ N11 DCOS Pers, and MARLANTHQ or MARPACHQ for N1 ACOS P&T, as appropriate. It is essential that the maximum information be provided to assist the Commanding Officer in making his decision as to whether or not he will permit the member to return;
Compassionate Information Received from a Non-Service Source: If a ship or detachment receives information from a member, doctor, relative or neighbour concerning one of its members that recommends he/she should be returned home, it shall inform the appropriate BADO by the quickest possible means requesting that the problem be investigated. In all cases, a message requesting assistance is to be sent with info copy to MARCOMHQ for N11 DCOS Pers and MARLANTHQ or MARPACHQ for N1 ACOS P&T, as appropriate. The following information shall be provided:
a. name, rank and SN of member,
b. home address and telephone number if home investigation involved,
c. religion,
d. reason for request, i.e., financial, housing, illness, injury or death in the family, care of dependants, advising NOK, confirming need for compassionate travel arrangements, etc; and
Service Air and/or Commercial Travel: When it is the opinion of the Commanding Officer that a member should return home and service flights are available, bookings are to be made with the appropriate BTFCO. When commercial air must be used, reference B is to be followed, with information copies to MARCOMHQ for N11 DCOS Pers and MARLANTHQ or MARPACHQ for N1 ACOS P&T, as appropriate.
If, for any reason the member cannot be spared, the originator of the request and appropriate Command Headquarters are to be informed.

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