workplace legislation Flashcards
health and safety (first aid) regulations
have a suitably stocked first-aid kit.
appoint a person to take charge of first aid arrangements.
inform employees of first aid arrangements; through posters around workplace, regarding location of equipment, facilities and personnel.
provide opportunities for first aid training for employees.
workplace (health, safety & welfare) regulations:
ventilation
adequate ventilation should be ensured at all times
workplace (health, safety & welfare) regulations:
Temperature
minimum temperatures will be set to ensure environment is suitable for work activity
workplace (health, safety & welfare) regulations:
cleanliness
workplaces should be clean and free from dust, with waste materials removed regularly and responsibly
health workplace (health, safety & welfare) regulations:
washing and toilet facilities
must be made available, with hot and cold running water.
Health and Safety (display screen equipment)
organisations should:
analyse workstations to assess and reduce risks(e.g. seating, desk height)
regularly check and maintain equipment to ensure it is safe to use with regards to wiring/plugs.
provide safety requirement - anti-glare screens, wrist rests to prevent injury to employees.
offer eye test on request for employees who use IT regularly.
Fire Precautions (workplace)
organisations should:
carry out a fire risk assessment.
have a fire evacuation strategy
install emergency lighting where appropriate
regularly test fire alarms
employer and employee responsibilities:
employers have legal responsibility to provide a safe working environment and equipment for the employees, whereas employees must use the equipment correctly.
employees have a responsibility to report any health and safety hazards they notice to their employer, whereas the employer has a responsibility to take action on the hazard as quickly as possible.
employers have a responsibility to risk-assess any dangerous tasks that employees have to do, whereas employees have a responsibility to ensure that they follow the procedures that are put in place by employers to reduce risk.
both employees and employers have a responsibility to work together to ensure health and safety legislation is complied with.
UK General Data Protection:
Principles of GDPR
personal data must be processed lawfully, fairly and in a transparent matter.
personal data should be adequate, relevant and limited to what is necessary.
personal data should be accurate and where necessary, kept up-to-date.
personal data should be stored only as long as its necessary
UK General Data Protection:
strategies to ensure compliance with GDPR:
staff should not repeat confidential information when talking in the phone to customers.
any notes taken with customer details on it should be destroyed
papers with customer information should be filed in locked filing cabinets when not in use.
staff should take time between customers to tidy away documents with confidential data on them.
computer misuse act
accessing computer material without permission, e.g. looking at Someone else’s files.
accessing computer material without permission with intent to commit further criminal offences, e.g. hacking into the bank’s computer and wanting to increase the amount in your account.
altering computer data without permission, e.g. writing a virus to destroy someone else’s data, or actually changing the money in an account.
Freedom of Information Act 2000
Everyone has a right to access official information.
a requester of information does not need to give a reason for wanting the information.
All requests for information must be treated equally - regardless of who they are from.
Only information that can be released to the world at large qualifies for disclosure.
Copyright, Designs and Patents Act
Giving a copy to another person.
making a copy and then selling it.
using the software on a network(unless licensed).
Renting the software without the permission of the copyright holder.
Methods of communicating changes to legislation:
e-mail:
Employees have something in writing to refer back to.
absent staff will be kept in the loop for when they return.
E-mail can be marked as urgent to gain attention of staff.
files can be attached to provide additional details.
time is saved as staff can be contacted all at once through group e-mail.
organisations can have proof that the e-mail has been read via read reciepts.
Methods of communicating changes to legislation:
Intranet
Can be referred to at any time by all employees.
All employees will be accessing the most current policies.
Saves cost of having to give everyone a paper copy.
organisations can set up an area dedicated to workplace legislation.
May have a ‘search’ function which allows employees to find info quickly.
company policy and procedure documentation could be issued by this method ensuring all employees have instant access to the same info.
