Workforce Planning Flashcards
Internal recruitment is…
Advertising within the organisation through staff newsletters, article, email, staff intranet
Advantages to internal recruitment are…x4
Staff members are already known so you know whether they will be suitable and fit the job
Reduces advertising costs
Vacancy can be filled quickly and they don’t need to travel as they’re already there
Employees feel noticed and motivated
Disadvantages to internal recruitment is…
Limited pool of candidates and job might not be suitable for anyone
Promotion in gone employee over others can create demotivation and conflict
Creates another vacancy
Missing out on fresh ideas and skills
External recruitment is…
Advertising out with the organisation
Newspaper, job centre, websites, recruitment agencies
Advantages of external recruitment are…x4
Fresh ideas brought into business= competitive edge
Wider pool of candidates leading to more variety in workplace
Avoids creating further vacancy because they didn’t have a job within previously
Avoids jealousy due to new members and recruited externally
Disadvantages to external recruitment are…x4
Takes time and finance to advertise to wide area to find the right person
Vast pool of candidates makes it difficult to find the right person
Existing staff can become demotivated as they aren’t give the chance
Don’t know the candidates which is risky and creates uncertainty of new staff
Internal and external recruitment differences are…x4
I recurring existing employees
E recruiting new employees
I advertise within firm through intranet, email, staff newsletter
E advertise externally through job agencies, newspapers, websites
I can motivate staff as they have chance of promotion
E demotivated staff as positions are filled by new staff
I narrow pool of candidates and may not result in good selection
E vast pool which takes longer to select
Advantages to motivated staff are…x4
Retains the workforce as staff are happy and less likely to leave for other work which reduces recruitment and training costs
Attracts high quality applicants for the job. This is because happy staff give the employer a good reputation.
Happy staff can be more productive and make less mistakes. This ensures high quality which reduces complaints and increases profit
Reduces staff absenteeism which reduces overtime costs and reduces need for temporary workers
Disadvantages to demotivated staff are…x3
Less productive with less care over work which means more mistakes will be made. This increases wastage and customer complaints.
Staff may leave for other job opportunities which increases recruitment, training and selection costs. This can also reduce productivity whilst vacancy is being filled
Unhappy staff at work can spread negativity about firm which damages their reputation. Can struggle to find new staff.
Autocratic leadership is when…
Authority and control is retained by the leader meaning managers tell employees what to do
Autocratic advantages are…x3
Cleaner expectations of what needs to be done
Decisions can be made quickly
Works well when manager is most knowledgeable and skilled in team
Autocratic disadvantages are…x3
Employees ideas and creativity may not be considered
Employees become demotivated by lack of input or responsibility
Amount of decision making can be stressful for managers
Democratic is when…
Communication between managers and employees is key as managers let employees have input in decision making
Democratic advantages are…x3
Highly motivated employees feel empowered
Employees are better prepared for promotion
Employees more accepting of change within org
Democratic disadvantages are…x3
Time-consuming decision making process
Strong leader is required to the discussions with supervising please
Mistakes can be made if workers are not skilled experience to not to participate in decisions
Laissez-faire leadership means…
Managers don’t issue instructions or supervise staff but let them carry out their own jobs
Laissez-faire advantages are…x3
Effective in situations where staff are highly skilled and motivated
Employees may feel empowered by their new responsibility which reduces staff turnover
Leaves room for innovative decision-making to solve complex problems
Laissez-faire disadvantages are…x3
Inexperienced staff making decisions can lead to objectives not being met due to lack of direction
Employees feel pressured with no support which increases stress and the motivation
It is unclear who takes responsibility
Factors effecting leadership style are…x7
Corporate culture- open and relaxed organisations may have a laissez-faire approach
Task involved- complex task may need more direction, creative task may need hands off approach
Time available- time constraints may need autocratic controlled by leader to meet deadlines
Staff- highly skilled staff are motivated staff so usually need less motivation= laissez-faire approach
Availability of finance- Lack of finance may require an autocratic approach to reduce wastage others may be able to delegate more
Leadership on personality- readers may lack specific qualities to be democratic and too friendly to be autocratic
Group size- large groups require clear autocratic style. Democratic style can lead to confusion in large numbers
Induction training is…
Offered to new employees when they join an organisation and usually includes tour of premises, health and safety info, introduction to colleagues
On the job training is…
Training that is undertaken in your place of work within shadow of experience people or through learning from other departments .
Off the job training is…
Training that is undertaken outside of the workplace such as colleges or training centres
Training advantages are…x4
Employees become more competent which increases productivity and reduces mistakes which results in higher quality service
Staff become more flexible due to new skills and can cover the work of others which means they can adapt to take new jobs
Increase motivation a staff feel valued which reduces staff turnover and helps retain staff which reduces recruitment costs
Can attract high-quality candidates due to good reputation
Disadvantages to training are…x4
Once staff are trained they could leave for a better paid job which may mean HR have to offer better wages to retain workforce
Financial costs of training process e.g. travelling, time away from work, course costs
Output and productivity is lost whilst training is taking place
Quality of the training must be high to ensure it’s worthwhile
Corporate training schemes are…
Offered by organisations to employees within the company to learn new skills to improve quality of their work or advance within the organisation
Costs of corporate training schemes are…x2
Can be time-consuming to carry out the training required
Can be costly for the organisation to provide training and wage rises
Benefits of corporate training schemes are…x2
Standard of work can improve their training
Employees will be more motivated
Work based qualifications are…
Where employees learn the skills required to gain the qualification while carrying out their job
Costs of work based qualifications are…x3
Qualifications can take a long time to complete on part-time basis
Employee may leave the organisation once qualification is gained
Costly to pay for people to carry out training
Benefits to work based qualifications are…x3
Training is specifically tailored to suit firms needs
Employees can gain a recognised qualification
Standard of work improved through training
Continuing professional development is…
Training that takes place through a career to ensure that employees stay up-to-date with the knowledge and skills required to do their job or advance in their career
Costs of continuous professional development are…x2
Meditate people away from their work in order to complete training which means output and productivity can we lost
Can cost the organisation to send workers on training courses
Benefits of continuous professional development are…x3
Improve the skills of staff which can lead to better quality goods or service
Motivate staff as they’re able to do their job and feel valued as the company is investing in the training
Ensures the org keep staff up-to-date with mandatory training requirements
Graduate training programmes are…
Programs offered by companies to people who have recently gained a degree qualification from university and allows them to experience different aspects of the business
Graduate training programme advantages are…x3
Gives graduate experience of working environment
Graduates can gain skills required to work permanently for org
Org can decide where best to employ graduates at the end of the training scheme
Graduate training programme disadvantages are…x3
No guarantee of a job at the end of training scheme
Can be time-consuming to carry out the on the job training required
Graduate might leave once training is completed
Apprenticeship is…
When formal qualifications are gained while working in learning on the job combined with days at college
Costs of apprenticeships are…x4
Time-consuming due to high level of supervision from experience staff members
Apprentices may make mistakes in the training which can harm the reputation of org
Apprentices paid a wage while they train
No guarantee of job security once completed
Benefits of apprenticeships are…x3
Professional qualifications can be gained
Training is specifically tailored to suit the firms needs and job role
Less costly as training takes place while performing the job
