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AO STUDY MATERIAL > VOLUME V > Flashcards

VOLUME V Flashcards

1
Q

It shall be the duty of _______ to be thoroughly familiar with all forms they may be required to use.

A

All members

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2
Q

No addition or elimination of Department records, forms, books, files, etc. will be made without the approval of who?

A

The Administrative Office

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3
Q

Officers will coordinate the preparation of reports to avoid submitting them on identical subjects unless what?

A

Unless it is necessary to do so

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4
Q

What shall be done for unusual or extraordinary circumstances affecting the operation of the Department or the welfare of members?

A

It shall be telephoned through channels without delay. There shall be filed, immediately thereafter, written reports incorporating all essential facts

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5
Q

Reports and records shall be:

A

1) Forwarded on form provided
2) Typewritten
3) Limited to one subject
4) Single-spaced (double-spaced between paragraphs

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6
Q

Reports shall contain truthful and accurate statements, with to attempt to what?

A

With no attempt tot glorify or conceal facts

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7
Q

Officers who make or forward reports shall do what?

A

Shall incorporate recommendations when required by the nature of the subject

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8
Q

For the purpose of uniformity, names in reports shall be written how?

A

1) Member’s name shall be entered by - Last Name, First Name, and Initial
2) In a long list of names, arrange names alphabetically by last name, first name and initial

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9
Q

Erasures may be made as necessary during the preparation of reports and records with the exception of what?

A

With the exception of the journal

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10
Q

How shall changes or corrections to final reports, record and journals be made?

A

A line shall be drawn through the entry and the correction made in ink above or in the margin. The person making the correction shall initial it in ink

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11
Q

Unless otherwise specifically designated or provided, the following provisions shall apply with respect to signatures on intra-depapprtmental reports:

A

1) Members below the rank of BC shall use full civil service name
2) Multiple-copy reports may be signed through carbon copy, provided all copies are legible
3) Signature indicates approval unless otherwise noted
4) Use of rubber stamp signatures by officers for official communications requires approval of the Fire Chief

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12
Q

What US Supreme Courts decision established that it is a violation of federal law for employee unions to use and employer’s internal mail system to conduct union business?

A

Regents of the University of California vs PERB, April 1988

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13
Q

Unless otherwise specified, reports and records shall be forwarded how?

A

Shall be forwarded in single copy, either flat or loosely rolled and shall be forwarded, through channels, without unnecessary delay

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14
Q

Who does the overall responsibility for the control and maintenance of Department forms rest with?

A

With the Forms Control Officer

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15
Q

For Department purposes, wha is a form?

A

A form is a medium of communication that is a printed, typed, or reproducible document on which information is to be entered or where data appears for information

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16
Q

A permanent Department form is a form with a ____ prefix preceding a number.

A

With a “F”. These forms may have varied retention periods. The form maybe reproduced by Department equipment or purchased from City Printing Bureau or a commercial supplier

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17
Q

Occasionally it will be necessary to “field test” a form before a determination can be made to make it permanent. It will have ______ after the form number.

A

It will have “Temp” after the form number

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18
Q

The test period of a “Temp” form will be how long?

A

Will be six months or less

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19
Q

What should a member do upon determining the need for a new form or a revision of an existing form?

A

1) Immediately notify the Forms Control Officer, through channels, and apprise hime of the need
2) Prepare a rough sketch of the proposed form or revision of a form
3) The Forms Control Officer shall submit the new or revised form, through channels, for approval as a permanent form

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20
Q

How shall entries in Personal Record Books be made?

A

Shall be typewritten or neatly printed in ink

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21
Q

Who shall be responsible for the accuracy and completeness of information contained the Personal Record Books of subordinates under their command?

A

Commanding officers

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22
Q

It shall be the _______ responsibility to notify his commanding officer of those items affecting the information in his Personal Record Book which are usually reported verbally.

A

The subordinates

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23
Q

Unless directed otherwise on the page itself, filled pages are to be retained in the member’s Personal Record Book. When necessary to insert a new page, it will be place _______ of the filled pages.

A

It will be placed in front

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24
Q

Personal Record Books of members below the rank of captain shall be kept where?

A

Shall be kept on file at their place of assignment and entries shall be made by the commanding officer

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25
Officers shall retain their own Personal Record Books and make entries which shall be approved by who?
Shall be approved by their Commanding Officers
26
Upon notification of transfer, members shall _____ their Personal Record Book, and any other pertinent documents to their new assignments, preferably ______________.
"hand carry"; preferably before their report date
27
On duty Station Commanders shall do what when the transferred member will "hand carry" documents to new place of assignment?
On duty Station Commanders shall make a journal entry
28
At time of separation from the Department, the officer having custody of the member's Personal Record Book shall what?
Shall complete necessary entries and forward the book to Personnel Services Section without delay
29
At the time of retirement, each members Personal Record Book will be presented to him as a ___________.
Permanent job record
30
Battalion and Section Commanders shall maintain a Personnel File. This file shall contain what?
1) Roster of personnel assigned (F-9) 2) Medical examinations (F-10) 3) Recall cards
31
Space permitting, stationary supplies may be kept in the ________.
Metal file
32
Fire Prevention file are ___________.
Strictly confidential
33
Refer any questions by citizens concerning you Fire Prevention files to the _________.
Arson Investigating Unit
34
The Fire Code requires that "such records shall be open to the inspection of _____________________"
Of the Mayor, City Council, Board (Fire) and other governmental agencies having a valid reason for inspection of such records."
35
The Fire Code states that all fire prevention inspection records shall be maintained for a period of not less than what?
For a period of not less than three years from the date of making such record
36
Fire prevention inspection records which are older than three years may be discarded if what?
If they have no further value to the Fire Department
37
The Occupancy Record File is composed primarily of three sections:
1) Pending File 2) Occupancy Records 3) Brush Clearance Program
38
Pending file is divided for A, B and C Platoons. What does it contain?
It contains information for future firer prevention activities, i.e., complaints, investigations notices for inspection, correspondence and any other pertinent material
39
Occupancy records contains the ____________ Cards.
Contains the F-173 and F-173A Cards, completed noticed and other material pertinent to the occupancy or Dwelling Block
40
Brush Clearance Program section of the file need be maintained only by who?
Only by statins which have occupancies and lots that are included within the scope of the "Brush Clearance Program"
41
The Pre-Fire Planning file is composed of two principal sections in the following order:
1) Maps | 2) Inspections outside a Station's first-in district
42
All maps used for prefer planning shall be what?
Shall be Department issue and labeled as to the purpose and station identity. The identification and purpose shall appear in the legend box of the map or in one of the corners of the map
43
A map of the station's first-in district showing the map block numbers shall be filed where?
In the map portion of the file. If the Station's inspection responsibility is not located in their own first-in district, additional maps shall be obtained showing the map block numbers and the identification number of the station in whose first-in district the blocks are located.
44
For practical reasons and ready reference, maps may be placed __________.
Maps may be placed on a board or wall
45
Every block or area in a station's first-in district shall be what?
Shall be identified numerically
46
When large areas are later sub-divided, assign additional numbers to the by the use of _________.
By the use of the decimal system
47
What shall the Second Portion of the Pre-Fire Planning Inspection file contain?
It shall contain folders of occupancies inspected for pre-firer planning purposes which are outside of the Station's first-in district
48
A recap printout shall be retained in the following locations:
1) All members - At Department Headquarters in the Master Recall File and at MFCS 2) Battalion members - At respective Battalion Office 3) Division and Battalion Commanders - At respective Division Office 4) Fire Prevention Bureau personnel - At Bureau Office 5) EMS personnel - at District Office and Bureau Office
49
Who shall update the current recall printout when members are transferred or F-8 information changes?
Battalion Commanders
50
For the convenience of Company Commanders, a binder labeled ____________ is provided for the retention of records requiring frequent entries.
Company Records (Book 55)
51
The Hydrant Test Record Book shall contain those forms necessary for the maintenance of hydrants. It is the responsibility of __________ to properly maintain this book.
Station Commanders
52
How long shall teletype messages which are pertinent to the station be retained for?
Shall be retained as long as needed
53
The F-HMIF (Hazardous Materials Information Form) is used to summarize the inspection of information for date entry use. All Hazardous Materials exceeding ____ for liquids, _____ for gases or _____ for solids are required to be disclosed
55 gallons for liquids, 200 cubic feet for gases or 500 pounds for solids
54
F-2
Journal
55
F-3
Hazardous Substance Exposure Reportt
56
F-5
Daily Staffing Rosterr
57
F-8
Roster Change
58
F-9
Roster Card
59
F-10
Medical Exams
60
F-11
Station Exception & Overtime Schedule
61
F-13
On/Off Duty Checklist
62
F-16
Inventory of Vehicle Shop Number and Lock Box Key Assignments
63
F-17
Pay Grade Advancement
64
F-18
Transfer of Personnel
65
F-18A
Request for Transfer Uniformed Members
66
F-18B
Request for Transfer Primary Vacancies
67
F-20A
Evacuation Notice
68
F-20B
Aviso De Evacuación (Spanish)
69
F-23
LAFD Emergency Overtime Report
70
F-25
Medical Examination Schedule
71
F-26
Reports of Adminstrative Overtime
72
F-28
Record of Operation - Daily - Food Service
73
F-41
Recommended Revision
74
F-44
Intra-Departmental Memorandum
75
F-49
Request for City Ordinance Leave
76
F-63
Fire Prevention Summary
77
F-63A
Record of Fire Prevention Activities
78
F-63B
Daily Record of Training and Fire Prevention Activities
79
F-63C Temp
Battalion/Division Summary of Fire Prevention and Training
80
F-70
Fire Hydrant Test Record
81
F-80
Stores Requisition
82
F-81
Accounting Services Section Recap Work Forrm
83
F-85
Requests for Legal Ownership
84
F-86
Humanitarian Member Visitation
85
F-91A
Bureau Daily Staffing Form
86
F-91B
Division Daily Staffing Form
87
F-91D
District Staffing Form
88
F-91E
EMS Bureau Daily Staffing Form
89
F-95
Fire Hydrant Test Record
90
F-95B
Certificate of Occupancy Form
91
F-96ML
Military Leave Time off/Compensation Form
92
F-100
What is your suggestion?
93
F-101
Emergency Activity Report
94
F-109
School Visitation Report
95
F-113
Analysis of Emergency Operations
96
F-118
Receipt Book
97
F-121
Hose Inventory Record
98
F-122
Overlay Form - Hose and Salvage Cover Records
99
F-126
Personal Equipment - Bed and Locker Assignment Record
100
F-127
Wiping Towel and Dust Cloth Record
101
F-128
Hose and Salvage Cover Record
102
F-129
Annual Hose Test Record
103
F-150
Accident Report
104
F-151
Vehicular Accident Procedure
105
F-166B
Employer's Report of Occupations Injury or Illness NIOD
106
F-173
Occupancy Record Card
107
F-173A
Occupancy Record Card (FPB)
108
F-173B
Record of Permanently Wired Smoke Detectors
109
F-175
Material to Storeroom Tag
110
F-181
Fuel Use Record
111
F-211
Citation
112
F-215
Equipment Loan Receipt
113
F-215M
Rescue Equipment Loan Receipt
114
F-221
Insurance Certification to Garage City-Owned Vehicle Away from Assigned Headquarters
115
F-223
Red Letterhead
116
F-225
Red Letterhead
117
F-226A
Report of Informal Grievance Discussion
118
F-226B
Formal Statement of Grievance
119
F-226C
Grievance Reply
120
F-228
Black Letterhead
121
F-250
Weekly Bulletin
122
F-275
Intra-Departmental Cash Receipts Transmittal
123
F-280
Division 5 Permit
124
F-290
Request for Legal Action
125
F-295
Hazardous Material Shipping Papers
126
F-297
Plan Correction Requirements
127
F-306
Declaration of Inspection
128
F-315
Special Permit
129
F-333
Control Record
130
F-334
Complaint of Hazard
131
F-335A
Notice to Abate a Public Nuisance and Fire Hazard
132
F-336
Condemnation Tag
133
F-337
Notice of Reinspection
134
F-338
Interdepartmental Referral
135
F-339
Posting Hazardous Buildings
136
F-340A
General Fire Life Safety
137
F-340B
Exit/Blocked Door/Signs
138
F-340C
Blank
139
F-340D
Fire Protection Reg 4
140
F-340E
Overcrowding
141
F-340FW
Fire Watch
142
F-341
Non-Compliance Reinspection Fee Form
143
F-351
Standard Hours & Pay Period Chart
144
F-356
Pay Check Distribution Envelope
145
F-360
Adjustment of Platoon Duty Schedule
146
F-361
Request for Time Off Orr Vacation Time
147
F-366
Report of Private Hydrants
148
F-367
Fire Hydrant Report
149
F-370
Record of Drivers Training
150
F-377
Bi-Monthly Preventative Maintenance Record
151
F-380
Apparatus Yearly Mileage
152
F-392
Monthly Gasoline and Diesel Fuel Report
153
F-393
Training Activity Record
154
F-394
Hazardous Material Task Force Training Record
155
F-398
Weekly Crew Time Sheets - Correction Needed
156
F-400
Community Directory
157
F-420
Communicable Disease Exposure and Notification Report
158
F-522
Monthly Vehicle Activity Log Home Garaged Vehicle
159
F-526
Request for Duplicating Services
160
F-527
Occupant Load Sign Request
161
F-535
Record of Battalion Vacation Selection
162
F-555 Temp
Fire Journal Control/Records Retention
163
F-579
Overtime Report
164
F-580
Correction Needed
165
F-590
Record of Overtime Card
166
F-591
Station SOD Request Record
167
F-592
SOD Notification
168
F-620
Accident Procedure Packet
169
F-655
Air Filling Station Daily Use and Check Record
170
F-655A
Air Filling Station Maintenance Record
171
F-659
Emergency Medical Service Disposition Notice
172
F-665
Large Scale Emergency Work Package
173
F-666
Resource and Situation Status Record
174
F-666C
Hazardous Material Incident Data Sheet
175
F-666E
Multi-Patient Incident Worksheet
176
F-666S&T
Strike Team/Tactical Task Force Worksheet
177
F-666W
Wildland Resource and Situation Status Record
178
F-673
Paramedic Worksheet
179
F-682
Personnel/Equipment Record
180
F-701
Statistical Information
181
F-702
Assignment Record
182
F-704
Apparatus Maintenance Record
183
F-704D
Small Fireboat Maintenance & Lubrication Check Record
184
F-705
Repair Record
185
F-706
Battery Record
186
F-709
Inventory of Equipment Firefighting
187
F-710
Tire Record
188
F-725
Personal Record Book Table of Contents
189
F-726
Personal Record
190
F-726A
Notification Record
191
F-727
Address - Telephone Number
192
F-728
Appointments - Record of Performance Evaluation Reports
193
F-729
Assignments and Transfers
194
F-730
Details
195
F-731
Drivers License - Apparatus Operator Qualification
196
F-732
Skills and Training
197
F-733
Medical, Fitness and Immunization Record
198
F-734
Illness or Injury - Continue Duty
199
F-735
Leaves
200
F-736
Protective and Personal Equipment Issue Receipt
201
F-737
Record of College/University Education
202
F-741
Probationary Firefighter Orientation Chart
203
F-743
Medical Training Record
204
F-745
Hazardous Substance/Communicable Disease Exposure Record
205
F-863
Barbecue Permit Instructions
206
F-902
Field Incident Report
207
F-902M
City of Los Angeles Emergency Medical Service Report
208
F-903
Control Medication Inventory Record
209
F-904
Situation Report
210
F-907
EMT-B Defibrillation Recertification Skill Sheet
211
F-907A
EMT-B Defibrillation Recertification Skill Document
212
F-915
Photo Fact Sheet
213
F-916A
Request for Photographic Services
214
F-916B
Request for Audio/Video Duplication
215
F-955
Post Fire Information Pamphlet "What to do after a Fire"
216
F-957
Company Activity Schedule
217
F-971
Report of Community Relations Activities, Report of Fire Station Visitors or CPR Training
218
F-972
Daily Pre-Trip Inspection Record
219
F-973M
Monthly Aerial Apparatus and Equipment Check Record
220
F-973W
Weekly Aerial Apparatus and Equipment Check Record
221
F-974
Reserve Apparatus Condition Inventory Record
222
F-975
Lifeline and Rescue Kit Inspection
223
F-976
Annual Ground Ladder Inspection Record
224
F-977
Bi-Monthly Apparatus Inspection Checklist
225
F-978A
Heavy Apparatus Undercarriage Inspection Checklist
226
F-978B
Heavy Apparatus Undercarriage Inspection Report
227
F-979
Self Contained Breathing Apparatus Inspection Checklist
228
F-1000
Injury Status Form
229
F-1000 MRSA
MRSA Injury Status Form
230
F-1001
Physician's Work Status/Limitation Notification Uniformed Employees
231
F-1002
Budget Request
232
F-1104
Personnel Notice
233
F-1106
Change of Status
234
F-1107
Report of Injury Notification to the MLU
235
F-1109A
Waiver of Claims for Damages
236
F-1109B
Indemnity Agreement
237
F-1109C
New Releases, Publications, Endorsements
238
F-1117
Notice of Promotion
239
F-1120
Notice of Intention to Apply for Service Pension
240
F-1122
Performance Evaluation
241
F-1132
Officers Performance Evaluation
242
F-1142
Probationary Firefighter 10-shift Performance Evaluation Report
243
F-1142A
Probationary Firefighter Daily Observation Report
244
F-1142C
Probationary Firefighter Performance Log
245
F-1150
Outside Employment Activity Report
246
F-1202
Weight Control Progress Report
247
F-1307
Brush Clearance Cleaned by Owner Inspection Record
248
F-1308
Brush Clearance Notice of Noncompliance
249
F-1309
Brush Clearance Information Sheet
250
F-3000
Supervisor's Report of Employee's Physical Charateristics/Behavior
251
F-3001
Order For Urine Sample
252
F-3002
Employee's Voluntary Urine Sample

AO STUDY MATERIAL (33 decks)

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