Vocabulary 3

Question 1

The practice of saving bookmarks to a public website so they are organized and easy to access

Answer 1

Social Bookmarking

Question 2

Systematic control of records from creation or receipt to final disposition

Answer 2

Records Management

Question 3

Information that is evidence of an event, activity, or business transaction created or received by an organization and stored on any medium

Answer 3

Record

Question 4

A copy of electronic files or folders made as a precaution against loss or damage of the original data

Answer 4

Backup

Question 5

A record that has historical value to an organization and should be preserved permanently

Answer 5

Archived Record (In File Management)

Question 6

A file folder with metal extensions that allow it to hang on file-drawer frames

Answer 6

Suspension Folder

Question 7

The process of scanning paper documents and converting them to digital images

Answer 7

Document Imaging

Question 8

A collection of records, each with a certain amount of information. Used for storing information

Answer 8

Database

Question 9

The process of converting computer data directly to microfilm without first printing the records

Answer 9

Computer Output to Microfilm (COM)

Question 10

A record necessary to the orderly continuation of a business and replaceable only at a considerable cost of time and money

Answer 10

Important Record (In File Management)

Question 11

A digital or photographic representation of a record stored on electronic or microform media

Answer 11

Image Record

Question 12

A record stored on an electronic medium that can be accessed or changed

Answer 12

Electronic Record

Question 13

The movement of materials from active to inactive files after a stated period of time

Answer 13

Periodic Transfer (In File Management)

Question 14

A record that has no future value to an organization and that may be destroyed after current use

Answer 14

Nonessential Record (In File Management)

Question 15

A general term for several types of micro image media such as roll microfilm, microfiche, and aperture cards

Answer 15

Microform

Question 16

A record needed for the smooth, effective operation of an organization that is slow or inconvenient to replace

Answer 16

Useful Record (In File Management)

Question 17

Time that records must be kept according to operational, legal, regulatory, and fiscal requirements

Answer 17

Retention Period (In File Management)

Question 18

Transferring of materials from active to inactive files when they are no longer needed for frequent reference

Answer 18

Perpetual Transfer (In File Management)

Question 19

A tax-deferred retirement plan for employees of nonprofit organizations or educational institutions

Answer 19

403(b) Account

Question 20

A tax-deferred retirement plan for employees of private companies and corporations

Answer 20

401(k) Account

Question 21

A record that cannot be replaced and should never be destroyed

Answer 21

Vital Record (In File Management)

Question 22

A type of long-term promissory note, frequently issued to the public as a security regulated under federal securities laws

Answer 22

Bond

Question 23

A financial document that shows an organization’s assets, liabilities, and owner’s equity at a given point in time

Answer 23

Balance Sheet

Question 24

The interest rate charged on an amount of money borrowed

Answer 24

Annual Percentage Rate (APR)

Question 25

A retirement plan for an employee that is paid for by the employer

Answer 25

Defined Benefit Plan

Question 26

A financial document that shows incoming and outgoing cash for a given period

Answer 26

Cash Flow Statement

Question 27

Financial plan that serves as an estimate of future cost, revenues or both

Answer 27

Budget

Question 28

A guide that points you in the direction to meet your financial goals

Answer 28

Financial Plan

Question 29

A plan for how you will pay for what you want to achieve

Answer 29

Financial Goal

Question 30

A share of a company’s profits distributed to stockholders

Answer 30

Dividend

Question 31

A plan that permits individuals to save and invest for retirement. Deducted from gross income and taxed when withdrawn.

Answer 31

Individual Retirement Arrangement (IRA)

Question 32

A financial document that shows the income, expenses, and profit or loss of an organization for a given period of time

Answer 32

Income Statement

Question 33

An employment benefit given in addition to wages

Answer 33

Fringe Benefit

Question 34

A retirement plan for small business owners (including self-employed persons) and their employees

Answer 34

Simplified Employee Pension Plan (SEP)

Question 35

An investment fund that consists of stocks, bonds, and other investments focused on a particular investment strategy

Answer 35

Mutual Fund

Question 36

How easily an investment can be converted into cash

Answer 36

Liquidity

Question 37

A meeting in which a number of people participate via telephone or some other device

Answer 37

Audio Conference

Question 38

A document that lists the topics to be discussed at a meeting

Answer 38

Agenda

Question 39

A share of ownership in a corporation

Answer 39

Stock

Question 40

A group of individuals having similar backgrounds and experiences

Answer 40

Homogeneous Group

Question 41

A group of individuals having dissimilar backgrounds and experiences

Answer 41

Heterogeneous Group

Question 42

Collection of formal, written rules governing the conduct of a corporation’s affairs.

Answer 42

Bylaws

Question 43

Word for word

Answer 43

Verbatim

Question 44

A proposal presented for discussion and voting in a meeting

Answer 44

Motion

Question 45

A written record of a meeting

Answer 45

Minutes

Question 46

A broadcast similar to a television broadcast that takes place over the World Wide Web

Answer 46

Webcast

Question 47

A meeting in which two or more people at different locations communicate and share information via computers and a network connection, such as the Internet or a local area network

Answer 47

Web Meeting

Question 48

A meeting in which two or more people at different locations use equipment such as computers, video cameras, and microphones to see and hear each other

Answer 48

Video Conference

Question 49

An electronic ticket that represents the purchase of a seat on a passenger airline

Answer 49

E-Ticket

Question 50

An office of a government in a foreign city that acts to assist and protect citizens of the represented country

Answer 50

Consulate

Question 51

A seminar presented over the World Wide Web

Answer 51

Webinar

Question 52

A feeling of exhaustion following a flight through several time zones

Answer 52

Jet Lag

Question 53

A document that gives travel information such as flight numbers, arrival and departure times, hotel and car reservations, and appointments

Answer 53

Itinerary

Question 54

An incentive program that provides a variety of awards after the accumulation of a certain number of mileage points

Answer 54

Frequent Flyer Program

Question 55

An approval granted by a government that permits a traveler to enter and in some cases to travel within that particular country

Answer 55

Visa

Question 56

A two-dimensional bar code that can be read with a mobile device to yield a URL, text message, phone number, or other information

Answer 56

QR Code

Question 57

An official government document that certifies the identity and citizenship of an individual and grants the person permission to travel abroad

Answer 57

Passport

Question 58

A person responsible for copier maintenance and simple copier repairs

Answer 58

Key Operator

Question 59

Copying on both sides of a sheet of paper

Answer 59

Duplexing

Question 60

To add explanatory notes to a document

Answer 60

Annotate

Question 61

A resume in an electronic (rather than printed) format

Answer 61

Electronic Resume

Question 62

A resume that gives an applicant’s work experience in order with the most recent work experience listed first

Answer 62

Chronological Resume

Question 63

A feature of word processing programs that allows you to create personalized letters, labels, or envelopes for large mailings

Answer 63

Mail Merge