Unit 3 - HRM, recruitment & selection Flashcards
What are the steps in the recruitment process?
- Identify a vacancy
- Carry out a job analysis
- Write a job description
- Create a person specification
- Put out a job advert
- Create an application form
Name 3 possible causes of a vacancy
Retirement
Illness/death
Pregnancy
Business growth
Internal promotion
Quitting/leaving
What is the purpose of a Job Analysis
- Identify roles and & responsibilities of a job
- Identify skills necessary for the job
What are the aspects of a job analysis?
- Job description
- Person Specification
What does a job description describe?
- Roles
- Responsibilities
- Hours & Pay
- Leave & Holiday
What does a person specification describe?
- Skills & Experience
- Qualifications
- Qualities
What are the two types of personal features?
- Essential
- Desirable
What are Essential features?
- Features necessary for the job
- They allow a candidate to be more likely to be considered for an interview
What are desirable features?
- Features not necessary but preferable for the job.
- They allow a candidate to be more likely to actually get the job
What is internal recruitment? Name 3 methods.
Advertising within an organisation. Can include:
- Memos
- Face to Face (Appraisals)
- Company Intranet/website
- Email
What is external recruitment? Name 3 methods.
Advertising outside of an organisation. Can include:
- Job centre
- Recruitment Agency (Can be online or phyisical)
- Word of mouth
- Head hunters
- Social network (Linkedin etc.)
- TV adverts
- Posters & shop windows
Name three advantages of internal recruitment
- Less expensive & time consuming process
- Skills/qualities/personality etc. of candidate are known
- Increased motivation
- Not much need for induction training
Name three disadvantages of internal recruitment
- Follow on Vacancy
- May already be unpopular with colleagues
- May decrease motivation for unsuccessful employee candidates
- Lack of new skills ideas etc.
Name three advantages of external recruitment
- Doesn’t create a vacancy
- New skills and ideas
- More applicants (the whole world)
- Allows for new contract details (pay less salary or pension etc.)
- Takes personnel from the competition
Name three disadvantages of external recruitment
- Demotivation from unsuccessful internal applicants
- Personality may be unknown
- Application may be time-consuming & expensive
Name an advantage of using an application form
- Standard document that asks everyone the same questions
- Easier to compare different applicants
Name a disadvantage of using an application form
Doesn’t allow for additional details/comments that may influence the candidate getting the job
What is Selection?
- Selecting the right candidate for a job
What are some methods of selection?
Usually used in combination with others:
- Reading CVs, Application forms & References
- Shortlisting Candidates
- Interviews
- Testing Candidates
What does a contract of employment contain?
Employee:
- Conditions
- Rights
- Responsibilite
- duties
What are the employment particulars of a contract of employment ?
- Info about employment conditions
What does the employment particulars of a contract of employment contain?
- Employer’s name
- Employee’s name, job title & start date
- Location of work (home, flexi or office)
- Hours, days & shift (weekend or overnight specified)
- Holiday entitlement
- Job length (permanent, temporary etc.)
- Amount/Frequency of payment
What is a CV?
Short for Curriculum Vitae, it is a document with info about candidates’:
- Qualifications
- Work History
- Education
- Interests/hobbies
What is an application form?
- Form by organisation asking questions
- Candidates’ answers can be read for selection
What is a Reference?
Document by previous teacher/employer. Details:
- Attendance
- Punctuality
- Sustainability
What is shortlisting?
Listing which candidates move on to the next stage of selection.
What are interviews?
- Meetings between the candidate(s) and organisation.
- Can be physical or online (Zoom, Skype, Teams etc.)
Name three advantages of interviews
- Assess candidates ability to cope under pressure
- Ask questions about application form & CV
- Observe body language & personality of candidate
- Allows for candidate to ask questions about the job and organisation.
Name three disadvantages of interviews
- Can be time consuming
- Candidate(s) may underperform when nervous
- Candidates may perform well but be unpleasant/unsuitable to job when employed
