UFLAC MOU 23 Flashcards
The Department shall maintain up-to-date versions of the Manual of Operations, the Rules and Regulations, bulletins and other rules and conditions of employment on the Department _______.
Portal
Hardcopies of LAFD library are to be removed from work locations
Any SURVEY received by the Department which requests INPUT of EMPLOYEES must be forwarded to the _________ for evaluation and approval.
Employee Relations Officer (“ERO”)
A _______ is defined as any DISPUTE concerning the interpretation or application of the MOU, the Manual of Operations, departmental rules and regulations, bulletins, personnel practices, other rules, conditions of employment, or working conditions.
grievance
(PROBATIONARY employee terminations and an IMPASSE in meeting and conferring upon the terms of a proposed MOU are NOT GRIEVABLE)
Upon receiving a grievance complaint, the immediate supervisor will, upon a specific request of a grievant, discuss the grievance at a MUTUALLY satisfactory time.
Can the grievant have representation of his/her choice in the informal discussion?
Can the grievant have representation of his/her choice in formal discussions?
Yes to both
There is a process of steps in which a grievance is handled. What are the steps of the grievance procedure in sequential order?
Step 1 - Informal Discussion
Step 2 - Chief Officers’ Level of Review
Step 3 - Fire Chief’s Level of Review
Step 4 - Mediation (optional)
Step 5 - Arbitration
Grievance Procedure Step 1 - Informal Discussion:
Grievant shall discuss grievance with immediate supervisor on an informal basis in an effort to resolve the grievance. If not resolved…
Supervisor shall notify the grievant and process the appropriate documentation within _____ calendar days following meeting with the grievant.
A COPY of the written decision and statement of facts shall be provided to the _________.
15 CALENDAR days
UNION President and to the designated Union representative
(Said grievance shall be considered WAIVED if not presented to supervisor within 15 calendar days following the day which EVENT OCCURRED or the day that the grievant should have had KNOWLEDGE of the EVENT.)
Grievance Procedure Step 2 - Chief Officers’ Level of Review
If the grievance is not settled at Step 1 (Informal Discussion):
Within 15 calendar days of grievance response from Step 1, grievant may serve written notice of grievance on form F-_____ (or a form deemed equivalent by the Department). Forms shall be delivered to the lowest ranking ______ Officer in the employee’s chain of command.
F-226B FORMAL STATEMENT OF GRIEVANCE
Chief
(Chief has 15 days to meet with grievant. After meeting, another 15 days to reach decision and inform grievant.)
Grievance Procedure Step 3 - Fire Chief’s Level of Review:
If the grievance is not settled at Step 2 (Chief Officers’ Lvl of review):
Within 15 calendar days of grievance response from Step 2, grievant may serve written notice of grievance on form F-_____ (or a form deemed equivalent by the Department) to __________.
F-226B FORMAL STATEMENT OF GRIEVANCE
Employee Relations Officer (ERO)
(who shall forward it to the Fire Chief or designee.)
(A written decision and statement of facts (Form-226C or a form deemed to be the equivalent by the Department) shall be rendered and provided to the grievant within 15 BUSINESS days from the date of the grievance meeting.)
Grievance Procedure Step 4 - Mediation (optional):
The role of the mediator should be to assist the parties in settling the grievance in a mutually satisfactory fashion. This optional request shall be on a letter addressed to the ________.
(The Union or Dept may waive mediation and proceed directly to arbitration)
-Employee Relations Officer (ERO)
The ERO has 15 days to respond.
Grievance Procedure Step 5 - Arbitration:
Request for arbitration must be filed with the EMPLOYEE RELATIONS BOARD (with copy to Fire Chief) within _____ calendar days following the date of receipt of the Step 3 grievance response or completion of the mediation process.
-15
Once served, Union and Dept selects an arbitrator from list within 7 days.
Board of Rights:
The request for arbitration must be filed within _____ calendar days following a grievance decision from the Board of Rights.
15 days
Time spent on grievances outside of regular work hours of the employee or his representative _________ (shall or shall not?) be counted as work time for any purpose.
Shall not be counted
Personnel Folders:
An employee may file a response to any ADVERSE COMMENT or PERFORMANCE EVALUATION entered in his personnel folder within _____ calendar days.
The written response shall be attached to and shall accompany the adverse comment.
30 calendar days
Investigation Notification:
The investigatory interview shall be conducted at a date and time that is MUTUALLY convenient to the Department, the Union, and the employee within _____ calendar days from the date the Department electronically transmits the PSD Interview Notification to the employee and the Union via Department EMAIL.
If “time sensitive”, how much time to secure a rep?
21 calendar days
90 minutes if time sensitive
(The Notification shall include at least three proposed dates for the interview.)
An employee shall receive _____ days off in lieu of holidays each calendar year.
Employees assigned to a 4/10 work schedule shall receive an additional 1/2 day holiday Christmas Eve (a.m.), and an additional 1/2 day holiday New Year’s Eve (a.m.).
13 days
(June 2022 New Special order #3 - received ADDITIONAL day to total 14 days)
(Juneteenth holiday)
What holidays shall an employee receive an addition $7.50 for each hour worked? (XF Pay)
-Thanksgiving
-Christmas Eve
-Christmas Day
-New Year’s Eve
(Think end of year holidays)
VACATION:
- An employee shall be entitled to _____ work days’ vacation annually.
- Upon completion of 10 years of service in the aggregate, employee shall be entitled to _____ work days’ vacation annually.
- Upon completion of 30 years of service in the aggregate, employee shall be entitled to ____ work days’ vacation annually.
- 16 “work days” vacation
- 24 “work days” vacation
- 25 “work days” vacation
An employee shall be permitted to defer vacation, thereby accumulating UNUSED VACATION time to total not more than the equivalent of ____ years of vacation credit commensurate with their years of service.
3 years
Employees regularly assigned to a 4/10 work schedule may elect to work and receive cash payment for up to ______ hours of accrued vacation time during a calendar year.
The election by an employee to receive such cash payment shall be subject to the availability of budgeted funds of the Department.
160 hours = 16 work days
Beginning the pay period which includes January 1 following the date of hire, employees shall accrue:
- _____ work days of 100% sick leave
- _____ work days of 75% sick leave
- _____ work days of 50% sick leave
- 12 at 100%
- 5 at 75%
- 5 at 50%
You enter service with the city with 1 sick day accrued. How do you accrue sick days during your first year?
You accrue 1 additional sick day at the end of each month until Jan 1.
Then, at the new year, you get the full accrual of 12 sick days.
Employees shall be allowed to accumulate a MAXIMUM of ______ work days of 100% sick leave.
136 work days (1,632 hrs)
Effective January 1, 2021:
Any accumulated 100% sick leave exceeding 136 work days at the end of each calendar year, shall, as soon as practicable, be paid in cash at the rate of _____%.
100%
Employees regularly assigned to a 4/10 work schedule may be allowed to use 100% sick leave not to exceed an aggregate of ____ hours in any one calendar year for the purpose of securing PREVENTIVE MEDICAL TREATMENT.
96 hrs
Each employee shall be allowed FAMILY leave of absence with pay at the appropriate rate (100%, 75% or 50%) not to exceed in the aggregate _____ work days in any one calendar year.
Each employee shall furnish, if required by the Fire Chief, documentation to sufficiently justify the absence.
12 work days
“Immediate Family” for FAMILY ILLNESS shall include:
-father, father-in-law
-mother, mother-in-law
-siblings
-spouse or domestic partner
-child, foster child, stepchild, grandchild
-current stepparent,
-dependent residing in the employee’s household
-including relatives of an employee’s domestic partner: child, grandchild, mother, father.
(Does not include grandparents.)
An employee regularly assigned to a 4/10 schedule shall be entitled to how many work days leave of absence with full pay for Bereavement leave?
Days do not have to be consecutive, but must be taken within one year from the date of the death.
-3 work days
-if it is necessary for the employee to TRAVEL out of state, employee can take off 4 additional work days, in conjunction with bereavement leave.
-simultaneous family deaths, employee may also take up to an additional 6 work days of leave.
-ADDITIONAL days may be banked overtime or VC or last resort SK.
An employee regularly assigned to Platoon Duty shall be entitled to how many 24 hour shifts leave of absence with full pay for Bereavement leave?
Days do not have to be consecutive, but must be taken within one year from the date of the death.
-two 24hr shifts
-if it is necessary for the employee to travel out of state, employee can take off 2 additional 24hr shifts, in conjunction with bereavement leave.
-simultaneous family deaths, employee may also take up to an additional three 24hr shifts of leave.
-Additional days may be banked overtime or VC or last resort SK.
“Immediate Family” for Bereavement Leave shall include:
-father, father-in-law
-mother, mother-in-law
-grandparents
-siblings
-spouse or domestic partner
-child, foster child, stepchild, grandchild
-current stepparent,
-dependent or relative residing in the employee’s household
-including relatives of an employee’s domestic partner: child, grandchild, mother, father.
(Same as family illness but INCLUDES GRANDPARENTS and any relative that was living in your household.)
